HomeMy WebLinkAboutFCS-13-066 - E13-019 - Consultant Services - Water St S Road Reconstruction
REPORT TO:Committee of the Whole
DATE OF MEETING:
2013-04-29
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
PREPARED BY:
Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
WARD(S) INVOLVED: 9
DATE OF REPORT: 2013-04-18
REPORT NO.: FCS-13-066
SUBJECT:
E13-019 – Consultant Services – Water Street South (King
Street to Joseph Street) Road Reconstruction
RECOMMENDATION:
That Expression of Interest E13-019 – Consultant Services – Water Street South (King Street to
IBI Group, Waterloo, Ontario
Joseph Street) Road Reconstruction, be awarded to at their
estimated fee of $113,448.50, including contingencies of $10,313.50, plus H.S.T. of $14,748.31,
for a total of $128,196.81, based on a satisfactory contract being negotiated and an upset fee
being established.
BACKGROUND:
The surface infrastructure on Water Street South between King Street and Joseph Street has
generally reached the end of its useful life and requires replacement. The project involves the
proposed replacement of road base, asphalt, curbs, and sidewalk. There is also a spot repair to
the sanitary to be completed as part of this project. Streetscaping opportunities such as
decorative lighting, sidewalk treatment and enhancements will be explored, subject to physical
constraints and available funding. Consideration shall also be given to cycling opportunities.
This project is intersected by Charles Street which is a planned Rapid Transit (RT) corridor.
Timing of construction and physical limits of the City’s work may be subject to the Rapid Transit
construction schedule in this area. It is anticipated that the construction component will begin in
spring 2014.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of S. Allen, Manager, Engineering Design and Approvals, J. Seip, Engineering
Technologist, Engineering Services, Bryan Bishop, Construction Project Manager, Engineering
Services, and L. Gordon, Director of Supply Services.
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Documents were sent to three (3) parties, and by the closing date of March 12, 2013, three (3)
responses had been received.
nd
The review committee met on Tuesday April 2, 2013, to review the submissions. The
Committee elected to award the project to IBI Group, Waterloo, Ontario.
The Committee rated consultants on the following criteria:
Evaluation of Proposed Project Manager
Completeness of the Proposal
Qualifications/Expertise
Cost of Consultant Fees
Past Performance
Knowledge of the City (re: this area)
Permanent Local Office
Amount of City Work Completed in the Past
A listing of the responding parties follows for your reference:
Conestoga Rovers & Associates Waterloo ON
Hatch Mott MacDonald Kitchener ON
IBI Group Waterloo ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit is
within the budget allowance (B) provided within the budget. Funding for this purchase is included within the
approved capital budget. The estimated surplus (D) will remain within the project, to fund future work.
Tender E13-019
Water St S Surface Reconstruction
The total budget for all phases of this project is $ 894,313.00
Estimated Cost for this Phase of Work
Tender E13-019 costs, including HST 128,196.81
less: HST rebate on tender (12,751.61)
Net Cost Being Awarded 115,445.20 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 48,072.00
Total Estimated Cost for this Phase of Work 163,517.20 C
Budget for this Phase of Work
Capital out of Current 6,312.50
Federal Gas Tax Reserve 199,000.00
Total Budget for this Phase of Work 205,312.50 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 41,795.30 D
COMMUNITY ENGAGEMENT:
Not applicable.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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