HomeMy WebLinkAboutFCS-13-072 - T13-036 - Rear Wheel Cab and Chassis
REPORT TO:Committee of the Whole
DATE OF MEETING:
2013-05-13
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
PREPARED BY:
Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext.
7089
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2013-04-22
REPORT NO.: FCS-13-072
SUBJECT:
T13-036 – One (1) 32,658 kg (72,000 lb) G.V.W. Tridem
Rear Wheel Conventional Cab and Chassis with a
Combination Catch Basin Cleaner, Sewer Cleaner, Hydro
Excavating Unit and Jet Rodder
RECOMMENDATION:
That Tender T13-036 - One (1) 32,658 kg (72,000 lb) G.V.W. Tridem Rear Wheel Conventional
Cab and Chassis with a Combination Catch Basin Cleaner, Sewer Cleaner, Hydro Excavating
Joe Johnson Equipment Inc., Innisfil, Ontario,
Unit and Jet Rodder, be awarded to at their
tendered price of $381,630.,plus optional remote control belly pack $2,715.and optional tool
locker at $5,988., for a total of $390,333., plus H.S.T. of $50,743.29 for a total of $441,076.29.
BACKGROUND:
This unit will replace 201300 INS - Operations, as approved for replacement in the 2013 Annual
Fleet Equipment Review.
This is a specialized piece of equipment which is used for:
high pressure water jetting (cleaning) of storm and sanitary piping infrastructure to
remove possible blockages to liquid flow
cleaning of sanitary sewer pumping station wet wells to remove excess solids
hydro excavation around buried utilities during repairs of infrastructure
clean up of certain spills which would have an environmental impact
cleaning of catch basins
REPORT:
The Tender was advertised publicly on the City of Kitchener website and the Internet through
the Ontario Public Buyers Electronic Tendering Information System. Documents were
downloaded by eight (8) interested parties, and by the closing date of Thursday April 18, 2013,
four (4) tenders had been received.
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Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
The following tenders were received:
Bid Price
Joe Johnson Equipment Inc.(Option A) Innisfil ON $431,241.90 *
Team Truck Centres Kitchener ON $435,473.75
Joe Johnson Equipment Inc.(Option B) Innisfil ON $444,928.46
Team Truck Centres London ON $458,445.52
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A) submitted by Joe Johnson Inc., is fair and reasonable for a
purchase of this scope and the upset limit is within the budget allowance (B) provided for the
replacement of these units.
Funding for this equipment was included in the 2013 Fleet Equipment Purchases capital budget.
The estimated surplus for this tender (D) will remain within the Equipment Reserve Fund to fund
future equipment purchases.
Tender T13-036
Supply one (1) 32,658 kg (72,000 lb.) G.V.W. Tridem Rear Axle Conventional Cab and
Chassis with Combination Catch Basin Cleaner, Sewer Cleaner, Hydro Excavating
Unit and Jet Rodder
Estimated Cost for this Tender
Tender T13-036 costs, including HST $ 441,076
less: HST rebate on tender (43,873)
Net Cost Being Awarded 397,203 A
Projected Costs for Additional Outfitting -
Total Estimated Cost for this Tender $ 397,203 C
Budget for this Tender
Replacement of Operations unit 201300 $ 441,000 B
Estimated Surplus/(Deficit) for this Tender (B - C) $ 43,797 D
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are
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informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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