HomeMy WebLinkAboutFCS-13-079 - E13-028 - Consultant Services - Queens Blvd Reconstruction
REPORT TO:Committee of the Whole
DATE OF MEETING:
2013-05-13
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
PREPARED BY:
Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
WARD(S) INVOLVED: 9
DATE OF REPORT: 2013-05-03
REPORT NO.: FCS-13-079
SUBJECT:
E13-028 – Consultant Services – Queens Boulevard (Rex
Street to Belmont Avenue) Reconstruction
RECOMMENDATION:
That Expression of Interest E13-028 – Consultant Services – Queens Boulevard (Rex Street to
IBI Group, Waterloo, Ontario
Belmont Avenue) Reconstruction, be awarded to at their
estimated fee of $265,405.80, including contingencies of $24,127.80 plus H.S.T. of $34,502.75,
for a total of $299,908.55, based on a satisfactory contract being negotiated and an upset fee
being established.
BACKGROUND:
The infrastructure for Queen’s Boulevard has generally reached the end of its’ useful life and
requires full replacement. Queens Boulevard between Rex Drive and Belmont Avenue splits at
approximately Rex Drive into a one way only circular road which surrounds a piece of land
occupied by St. Mary’s Hospital and then the road joins again at the south end of the circle into
a four lane road up to Belmont Avenue
The entire length of road to be reconstructed including each side of the circular road is
approximately 720 m. The outer limit of the roadway is bordered by residential properties and
parking lots, while the inner limit is occupied by the St. Mary’s General Hospital. The section of
roadway around St. Mary’s Hospital is one way and the pavement width is approximately 8.5 m.
The section of roadway between the hospital and Belmont Ave has four lanes and the pavement
width is approximately 14m. All sections have concrete curbs, sidewalks and gutters on both
sides of the roadway.
The project involves the proposed replacement of underground sewers, watermains, curbs,
sidewalk and services to the property line along Queens Boulevard from Rex Drive to Belmont
Avenue. The pavement will be reconstructed for the full width of Queens Boulevard.
It is expected that the construction component will begin in Spring 2014, utilizing one
construction tender and will be completed by the Fall of 2014.
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REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of S. Daniel, Design and Construction Project Manager, Engineering Services, D.
Lupsa, Design and Construction Project Manager, Engineering Services, R. Trussler,
Engineering Construction Project Manager, Engineering Services, and L. Gordon, Director of
Supply Services.
Expressions of interest were advertised publicly on the City of Kitchener website and on the
internet through the Ontario Public Buyers Association Electronic Tendering Information System
relative to this project. Documents were downloaded by twenty-six (26) interested parties, and
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by the closing date of Wednesday March 27, 2013, seven (7) responses had been received.
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The review committee met on Wednesday, April 10, 2013, to review the submissions and a
shortlist of three (3) candidates was selected for further interviews. The Committee met on
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Thursday April 25, to interview the shortlisted candidates. The Committee elected to award
the project to IBI Group, Waterloo, Ontario.
The Committee rated consultants on the following criteria:
Evaluation of Proposed Project Manager
Completeness of the Proposal
Qualifications/Expertise
Variety & Quality of Disciplines In House/In Consortium
Past Performance
Knowledge of the City (re: this area)
Permanent Local Office
Amount of City Work Completed in the Past
Proposed Project Team
Effect of Interview
Cost of Consultant's Fees
Effectiveness of work plan
A listing of the responding parties follows for your reference:
AMEC Environment & Infrastructure Kitchener ON
Delcan Corporation Kitchener ON
Gamsby and Mannerow Limited Kitchener ON
Genivar Guelph ON
IBI Group Waterloo ON
MTE Kitchener ON
WalterFedy Kitchener ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
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Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs are included in
the line item "Projected Costs: Staff Time/Permitting/Material testing". Included in this line item are staff time
and expenses for all city staff in support of the project such as Engineering, Kitchener Utilities, and
Transportation Planning. The line item also includes all regulatory permitting, geotechnical and material
testing, detouring and traffic control, alternate access and parking requirements and any other miscellaneous
costs. Projects utilizing in-house staff will include costs for inspection during construction and contract
administration.
The net cost for this expression of interest (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital budget. The estimated surplus (E) will remain within the project, to fund
future work and the 2014 budget request will be reduced.
Expression of Interest E13-028
Queen's Blvd - Rex to Belmont Reconstruction
The total budget for all phases of this project is $3,530,821.00
Estimated Cost for this Phase of Work
Expression of Interest E13-028 costs, including HST 299,908.55
less: HST rebate on tender (29,831.60)
Net Cost Being Awarded 270,076.95 A
Costs Incurred to Date 12,694.66
Projected Costs: Staff Time/Permitting/Material Testing 116,780.78
Total Estimated Cost for this Phase of Work 399,552.39 C
Budget for this Phase of Work
Sanitary Utility 252,465.00
Storm Water Utility 102,232.00
Water Utility 170,140.00
Intensification Allowance (DC) 9,984.00
Federal Gas Tax 24,000.00
Total Budget for this Phase of Work 558,821.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 159,268.61 D
Estimated Surplus/(Deficit) from previous phases -
Total Estimated Surplus/(Deficit) 159,268.61 E
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COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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