HomeMy WebLinkAboutFCS-13-080 - E13-029 - Consultant Services - David St and Ontario St Reconstruction
REPORT TO:Committee of the Whole
DATE OF MEETING:
2013-05-13
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
PREPARED BY:
Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
WARD(S) INVOLVED: 9
DATE OF REPORT: 2013-05-06
REPORT NO.: FCS-13-080
SUBJECT:
E13-029 – Consultant Services – David Street (Joseph
Street to Courtland Avenue West/Jubilee Drive) and Ontario
Street South (Charles Street West to Joseph Street)
Reconstruction
RECOMMENDATION:
That Expression of Interest E13-029 – Consultant Services – David Street (Joseph Street to
Courtland Avenue West/Jubilee Drive) and Ontario Street South (Charles Street West to Joseph
MTE Consultants Inc., Kitchener, Ontario
Street) Reconstruction, be awarded to at their
estimated fee of $181,194.70, including contingencies of $16,472.24 plus H.S.T. of $23,555.31,
for a total of $204,750.01, based on a satisfactory contract being negotiated and an upset fee
being established.
BACKGROUND:
The infrastructure for David Street (Joseph Street to Courtland Ave West/ Jubilee Drive) and
Ontario Street South (Charles St W to Joseph St.) has generally reached the end of its’ useful
life and requires full replacement. The portion of David Street is approximately 270 m long,
while the portion of Ontario street south is approximately 120 m long. The project involves the
proposed replacement of underground sanitary and storm sewers, watermains, curb and
gutters, sidewalk, boulevards, driveway ramps, services to the property line and the entire
pavement along both David Street and Ontario Street South.
It is expected that the construction component will begin in Spring 2014, utilizing one
construction tender and will be completed by the Fall 2014.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of S. Daniel, Design/Construction Project Manager, Engineering Services, J. Mishko,
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Traffic Technologist, Transportation Services, J. Stevenson, Engineering Construction Project
Manager, Engineering Services, and L. Gordon, Director of Supply Services.
Expressions of interest were advertised publicly on the City of Kitchener website and on the
internet through the Ontario Public Buyers Association Electronic Tendering Information System
relative to this project. Documents were downloaded by twenty-six (26) interested parties, and
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by the closing date of Tuesday April 2, 2013, nine (9) responses had been received.
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The review committee met on Friday April 12, 2013, to review the submissions and a shortlist
of three (3) candidates was selected for further interviews. The Committee met on Monday,
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April 29, 2013 to interview the shortlisted candidates. The Committee elected to award the
project to MTE Consultants Inc., Kitchener, Ontario.
The Committee rated consultants on the following criteria:
Evaluation of Proposed Project Manager
Completeness of the Proposal
Qualifications/Expertise
Variety & Quality of Disciplines In House/In Consortium
Past Performance
Knowledge of the City (re: this area)
Permanent Local Office
Amount of City Work Completed in the Past
Proposed Project Team
Effect of Interview
Cost of Consultant's Fees
Effectiveness of work plan
A listing of the responding parties follows for your reference:
AECOM Kitchener ON
AMEC Environment & Infrastructure Burlington ON
Associated Engineering (Ont.) Ltd. Kitchener ON
Conestoga Rovers & Associates Waterloo ON
Gamsby and Mannerow Limited Kitchener ON
Genivar Guelph ON
IBI Group Waterloo ON
MTE Consultants Inc. Kitchener ON
WalterFedy Kitchener ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
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The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and implementation of these
types of projects typically involves city staff and resources from across the corporation. These costs are
included in the line item "Projected Costs: Staff Time/Permitting/Material testing". Included in this line item
are staff time and expenses for all city staff in support of the project such as Engineering, Kitchener
Utilities, and Transportation Planning. The line item also includes all regulatory permitting, geotechnical
and material testing, detouring and traffic control, alternate access and parking requirements and any
other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this expression of interest (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital budget. Funding for this purchase is included within the approved
capital budget. The estimated surplus (E) will remain within the project, to fund future work and the 2014
budget request will be reduced.
Expression of Interest E13-029
David St / Ontario St Reconstruction
The total budget for all phases of this project is $1,796,868.00
Estimated Cost for this Phase of Work
Expression of Interest E13-029 costs, including HST 204,750.01
less: HST rebate on tender (20,366.28)
Net Cost Being Awarded 184,383.73 A
Costs Incurred to Date 18,010.14
Projected Costs: Staff Time/Permitting/Material Testing 87,743.00
Total Estimated Cost for this Phase of Work 290,136.87 C
Budget for this Phase of Work
Sanitary Utility 154,613.00
Storm Water Utility 62,306.00
Water Utility 103,978.00
Intensification Allowance (DC) 2,971.00
Federal Gas Tax 15,000.00
Total Budget for this Phase of Work 338,868.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 48,731.13 D
Estimated Surplus/(Deficit) from previous phases -
Total Estimated Surplus/(Deficit) 48,731.13 E
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COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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