HomeMy WebLinkAboutFCS-13-092 - E13-033 - Consultant Serv - King Edward Nei Rd Reconstruction
REPORT TO:Committee of the Whole
DATE OF MEETING:
2013-06-10
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
PREPARED BY:
Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
WARD(S) INVOLVED: 9
DATE OF REPORT: 2013-05-28
REPORT NO.: FCS-13-092
SUBJECT:
E13-033 – Consultant Services – King Edward
Neighbourhood Road Reconstruction
RECOMMENDATION:
That Expression of Interest E13-033 – Consultant Services – King Edward Neighbourhood
Conestoga-Rovers & Associates, Waterloo, Ontario
Road Reconstruction be awarded to at
their estimated fee of $449,350., including contingencies of $40,850. plus H.S.T. of $58,415.50,
for a total of $507,765.50, based on a satisfactory contract being negotiated and an upset fee
being established.
BACKGROUND:
The King Edward Neighbourhood (Glasgow Street from Walter Street to Park Street; Gruhn
Street from Agnes Street to Glasgow Street; Wellington Street South from Walter Street to King
Street West; Walter Street from Glasgow Street to Wellington Street South; Dominion Street
from Strange Street to Agnes Street; and Agnes Street from King Street West to Dominion
Street) reconstruction project has been initiated to address the infrastructure issues which
currently exist. The infrastructure on these streets has generally reached the end of its useful
life and requires full replacement. The project scope includes the design and reconstruction of
all underground services (sanitary sewer, storm sewer and watermain) as well as sanitary and
water services connections to the property line. The asphalt roadway will be reconstructed as
well as sidewalks and curbs. Construction is expected to occur in two phases in 2014 and
2015.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of D. Lupsa, Design and Construction Project Manager, Engineering Services, B.
Bishop, Design and Construction Project Manager, Engineering Services, S. Daniel, Design and
Construction Project Manager, Engineering Services and L. Gordon, Director of Supply
Services.
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Expressions of interest were advertised publicly on the City of Kitchener website and on the
internet through the Ontario Public Buyers Association Electronic Tendering Information System
relative to this project. Documents were downloaded by twenty-five (25) interested parties, and
by the closing date of Monday April 22, 2013, eleven (11) responses had been received.
nd
The review committee met on Thursday, May, 2, 2013, to review the submissions and a
shortlist of four (4) candidates was selected for further interviews. The Committee met on
th
Tuesday, May 14, 2013 to interview the shortlisted candidates. The Committee elected to
award the project to Conestoga-Rovers & Associates, Waterloo, Ontario.
The Committee rated consultants on the following criteria:
Evaluation of Proposed Project Manager
Completeness of the Proposal
Qualifications/Expertise
Variety & Quality of Disciplines In House/In Consortium
Past Performance
Knowledge of the City (re: this area)
Permanent Local Office
Amount of City Work Completed in the Past
Proposed Project Team
Effect of Interview
Cost of Consultant's Fees
Effectiveness of work plan
A listing of the responding parties follows for your reference:
AECOM Kitchener ON
Amec Environmental & Infrastructure Burlington ON
Associated Engineering Ltd Kitchener ON
Conestoga-Rovers & Associates Waterloo ON
Genivar Guelph ON
Hatch Mott MacDonald Kitchener ON
IBI Group Waterloo ON
McCormick Rankin Kitchener ON
Meritech Engineering Cambridge ON
MTE Consultants Inc. Kitchener ON
WalterFedy Kitchener ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and implementation of these
types of projects typically involves city staff and resources from across the corporation. These costs are
included in the line item "Projected Costs: Staff Time/Permitting/Material testing". Included in this line
item are staff time and expenses for all city staff in support of the project such as Engineering, Kitchener
Utilities, and Transportation Planning. The line item also includes all regulatory permitting, geotechnical
and material testing, detouring and traffic control, alternate access and parking requirements and any
other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this expression of interest (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital budget. The estimated surplus (E) will remain within the project to
fund 2014 and 2015 construction. The budget request for 2014 and 2015 construction will be reduced
accordingly.
Expression of Interest E13-033
King Edward Neighbourhood Reconstruction
The total budget for all phases of this project is $ 7,430,025.00
Estimated Cost for this Phase of Work
Expression of Interest E13-033 costs, including HST 507,765.50
less: HST rebate (50,506.92)
Net Cost Being Awarded 457,258.58 A
Costs Incurred to Date 25,081.80
Projected Costs: Staff Time/Permitting/Material Testing 222,996.00
Total Estimated Cost for this Phase of Work 705,336.38 C
Budget for this Phase of Work
Sanitary Utility 544,513.00
Storm Water Utility 252,707.00
Water Utility 366,954.00
Intensification Allowance (DC) 20,060.00
Revenue 19,551.00
Total Budget for this Phase of Work 1,203,785.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 498,448.62 D
Estimated Surplus/(Deficit) from previous phases -
Total Estimated Surplus/(Deficit) 498,448.62 E
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COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Michael Goldrup, Acting Deputy CAO, Finance and Corporate Services
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