HomeMy WebLinkAboutFCS-13-100 - P13-052 - Fencing and Related Services
REPORT TO:Committee of the Whole
DATE OF MEETING:
2013-06-24
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
PREPARED BY:
Rudy Kruppa, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED:
Various
DATE OF REPORT:
2013-06-04
REPORT NO.:
FCS-13-100
SUBJECT:
P13-052 Chain Link Fencing, Silt Fencing & Related
Services
RECOMMENDATION:
That Proposal P13-052 Chain Link Fencing, Silt Fencing & Related Services, be awarded to
1077860 Ontario Inc., O/A Town & Country Fencing, Ariss, Ontario,
at their proposed unit
prices for one (1) year with an option to renew for two (2) additional twelve (12) month terms.
BACKGROUND:
This proposal is based on fixed unit prices on an estimated representative sampling of
components and services used over the last year and actual spend will depend on the level of
activity throughout the term of the contract.
The Community Services Department requires a variety of fencing types to be supplied and
installed in various forms throughout the City each year. From fencing that delineates property
boundaries to all types of sports field chain link fencing to environmental silt control and tree
protection fencing, the City requires the services of a contractor that specializes in this work and
provides efficient and cost effective service throughout the year at a large number of different
work locations across Kitchener. The City does not have the staff resources or specialized
equipment for this type of volume work to be executed on a regular basis by City of Kitchener
forces.
The annual estimated spend per year, over the previous three (3) years, was $104,836.16.
REPORT:
Proposals were advertised publicly in on the City of Kitchener website and the Internet through
the Ontario Public Buyers Electronic Tendering Information System. Proposed documents were
downloaded by thirteen (13) interested parties, and by the closing date of Thursday May 30,
2013, two (2) proposals had been received.
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The proposals were reviewed by M. Parris, Landscape Architect, who concurs with the above
recommendation.
The following proposals were received:
1077860 Ontario Inc. O/A Town & Country Fencing Ariss, ON
2219452 Ontario Inc. O/A Imperial Fencing Brantford, ON
Pricing has increased 9.8% over the previous contract.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various capital and operating accounts.
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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