HomeMy WebLinkAboutFCS-13-106 - P13-051 - Food and Beverage Service Agreement
REPORT TO:Committee of the Whole
DATE OF MEETING:
2013-06-24
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
PREPARED BY:
Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD(S) INVOLVED:
N/A
DATE OF REPORT:
2013-06-24
REPORT NO.:
FCS-13-106
SUBJECT:
P13-051 - Food and Beverage Service Agreement
RECOMMENDATION:
Compass
That Proposal P13-051 - Food and Beverage Service Agreement, be awarded to
Group Canada, Mississauga, Ontario
for an initial three (3) year period commencing
September 1, 2013, at their proposed percentage of gross revenue with a minimum guaranteed
annual revenue of $805,000., plus a 2.5% inflationary increase in each of the second and third
years of the agreement, with an option to renew for two (2) additional twelve (12) month periods,
subject to mutual agreement.
BACKGROUND:
Food and beverage service requirements for the City includes: catering, concession operations,
luxury suites, restaurant, vending machines and mobile food cart sales. The existing agreement
will expire on August 31, 2013. The City issued a Request for Proposal (RFP) seeking
proposals from qualified, experienced Foodservice Operator(s) to fully manage, operate, and
report to the Enterprise Division on all foodservice activities within the Kitchener Memorial
Auditorium Complex, Activa Sportsplex, Don McLaren Arena, Grand River Arena, Lions Arena,
Queensmount Arena and Sportsworld Arenas, and Rockway and Doon Valley Golf Courses.
REPORT:
Proposals were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Proposal documents were
downloaded by twenty (20) interested parties and by the closing date of Wednesday June 5,
2013, one (1) proposal had been received.
The proposal was reviewed by a committee consisting of K. Kugler, Director, Enterprises, P.
Pickard, Manager, KMAC & Community Arenas, R. Baulk, Supervisor, Community Arenas, who
concur with the above recommendation.
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The following proposal was received:
Compass Group Canada Mississauga ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Minimum Guaranteed Revenue Year 1 $805,000
Minimum Guaranteed Revenue Year 2 $825,753
Minimum Guaranteed Revenue Year 3 $845,753
Minimum Guaranteed Revenue Year 4 $866,897
Minimum Guaranteed Revenue Year 5 $888,569
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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