HomeMy WebLinkAboutFCS-13-109 - T13-012 - Trail Construction and Paving
REPORT TO:Committee of the Whole
DATE OF MEETING:
2013-06-24
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
PREPARED BY:
Rudy Kruppa, Buyer, 519-741-2200 ext.7217
WARD(S) INVOLVED:
3,8,9
DATE OF REPORT:
2013-06-14
REPORT NO.:
FCS-13-109
SUBJECT:
T13- 012 Trail Construction and Paving
RECOMMENDATION:
Ekum-Sekum Incorporated
That Tender T13-012 Trail Construction and Paving be awarded to
o/aBrantco Construction, Cambridge, Ontario
at their tendered price of $344,410.80,
including contingencies of $25,000., plus alternate items of $32,589., plus H.S.T. of $49,009.97,
for a total of $426,009.77; and further that the Director of Supply Services be authorized to
increase the purchase order for this tender up to $500,000, being the total amount of Federal
and City contribution, subject to confirmation from the Federal Government that the project
scope can be expanded to include additional paving work.
BACKGROUND:
Trail construction and paving upgrades will occur in Henry Strum Greenway (Lawrence Ave. to
Iron Horse Trail), Hearth Green (Highland Rd. W. to Queen’s Blvd.), Lakeside Park (Queens
Blvd. to Greenbrook Dr./Stirling Ave.) and Homer Watson Park (Wabanaki Dr. to Wilson Ave.).
All locations listed currently feature existing stone dust trails of varying widths and conditions. All
trails will be upgraded to 3.0 m widths with asphalt surfacing. Total length of trail to be upgraded
is estimated at 3.25 km.
The trail upgrades have been made possible through the Canadian Infrastructure Improvement
Fund (CIIF) grant program. Council had approved a list of seven project applications, two of
which were subsequently approved for funding including work in this tender. The CIIF will
provide 50% funding of the project.
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REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
by twenty-seven (27) interested parties and by the closing date of Thursday May 30, 2013, five
(5) tenders had been received.
The tenders were reviewed by M. Parris, Landscape Architect, who concurs with the above
recommendation.
The following tenders were received:
Bid Price
Ekum-Sekum Incorporated O/A Brantco Construction Cambridge, ON $389,184.20 *
Hardscape Concrete & Interlock Paris, ON $404,301.57
Concord Paving Inc. Concord, ON $436,086.21
Speedside Construction Rockwood, ON $488,582.62
Bomar Landscaping Inc Guelph, ON $796,382.19
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
project is included within the approved capital budget. This project is currently projecting a
surplus, half of which would return to the Federal Government. City staff is currently
working with the Federal Government to expand the scope of our approved project. If
approved, the remaining surplus in the account (D) would be used for the additional work.
The second recommendation of this report would approve the additional work.
Financial Summary for Tender T13-012
Trail Construction & Paving
Estimated Cost
Tender T13-012 costs, including HST 426,009.77
less: HST rebate on tender (42,374.78)
Net Cost Being Awarded 383,634.99 A
Costs Incurred to Date -
Projected Costs -
Estimated Cost 383,634.99 C
Budget for this Project
City of Kitchener 250,000.00
Federal Government 250,000.00
Total Budget for this project 500,000.00 B
Estimated Surplus/(Deficit) (B - C) 116,365.01 D
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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