HomeMy WebLinkAboutFCS-13-058 - T13-005 - Annual Fire Life System Inspection
REPORT TO:Committee of the Whole
DATE OF MEETING:
2012-04-29
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
PREPARED BY:
Ryan Scott, Buyer, 519-741-2200 ext. 7216
WARD(S) INVOLVED:
N/A
DATE OF REPORT:
2012-04-18
REPORT NO.:
FCS-13-058
SUBJECT:
T13-005 – Annual Fire Life System Inspection, Maintenance
and Repair
RECOMMENDATION:
That Tender T13-005 – Annual Fire Life System Inspection, Maintenance and Repair, be
York Fire Protection, Toronto, Ontario,
awarded to at their tendered price of $207,520.50,
plus H.S.T. of $26,977.67, for a total of $234,498.17, for a three (3) year term, with an option to
renew for two (2) additional one (1) year terms.
BACKGROUND:
Annual inspections/certifications of the Corporations’ facilities fire life safety systems are a
legislated requirement.
REPORT:
The tender was advertised publicly on the City of Kitchener website and on the Ontario Public
Buyers Electronic Tendering Information System website. Documents were downloaded by
twenty-six (26) interested parties and by the closing date of Thursday April 4, 2013, nine (9)
tenders had been received.
The following tenders were received:
Bid Price Corrected Bid Price
Armor Security Automation Kitchener ON $97,105.99 $294,391.20
Vipond Inc Stoney Creek ON $111,870.00
York Fire Protection Toronto ON $234,498.17 *
M-L Fire & Burglary Alarms Ltd. Aurora ON $237,367.80
Richardson Fire Systems Inc Cambridge ON $251,716.49
Omni Life Safety Mississauga ON $262,994.17
Chubb Edwards Waterloo ON $302,657.51
Bulldog Fire & Security Kitchener ON $305,730.68
Forest City Fire Protection Ltd. London ON $394,521.42
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The low bid submitted by Armor Security Automation was for a one year service price, not the
three year service price as tendered.
The second low bid submitted by Vipond Inc included only the labour portion of the service; the
parts portion was absent.
The price for Annual Fire Life System Inspection, Maintenance and Repair has decreased 8%
from the previous contract.
The tender was reviewed by D. Hergott, Manager of Facilities Management, who concurs with
the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating cost centres from City facilities as required.
The estimated cost of this tender, net of HST rebates is $ 211,172.87.
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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