HomeMy WebLinkAboutFCS-13-136 - Q13-037 - Laneway Rehabilitation ProgramStaff Report
Finance and Corporate Services Department
REPORT TO: Committee of the Whole
DATE OF MEETING: 2013 -08 -26
wvmkitrhener ra
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200
ext. 7214
PREPARED BY: Larry Gordon, Director of Supply Services, 519- 741 -2200
ext. 7214
WARD(S) INVOLVED: 10
DATE OF REPORT: 2013 -08 -14
REPORT NO.: FCS -13 -136
SUBJECT: Q13 -037 Laneway Rehabilitation Program
RECOMMENDATION:
That Quotation Q13 -037 — Laneway Rehabilitation Program, be awarded to 410754 Ontario
Limited O/A Sousa Concrete, Branchton, Ontario, at their tendered price of $163,903.30,
plus H.S.T. of $21,307.43, for a total of $185,210.73
BACKGROUND:
Engineering Services is proceeding with the 2013 Laneway Rehabilitation Program on two
laneways (Laneway `A' being from Ellen St. W. to St. Leger St., and Laneway `B' being from
Hermie PI. to Laneway `A'). Funds for construction have been approved by Council as part of
the 2013 budget. The laneways were originally constructed in the late 1800's and are in need of
replacement. The surface condition has reached a point where continued maintenance is no
longer feasible, which has been made worse by lack of a proper drainage system within the
right -of -way.
The administration, design and tendering of this project has been completed by City staff, the
construction administration and inspection of this project will be completed by City staff as well.
Full funding for this project has been approved by council as part of the 2013 budget process.
The project is scheduled to begin September 16, 2013, weather permitting, and is located within
the Ward 10 boundary.
REPORT:
The quotation was advertised publicly on the City of Kitchener website. Documents were
downloaded by nineteen (19) interested parties and by the closing date of Wednesday July 10,
2013, four (4) quotations had been received.
Iii) - I
The following quotations were received:
410754 Ontario Limited o/a Sousa Concrete
Network Sewer & Watermain Ltd.
J. Weber Contracting Limited
Steed and Evans Limited
Bid Price
Branchton ON
$185,210.73
Cambridge ON
$267,126.00
Cambridge ON
$270,536.69
St. Clements ON
$274,590.00
The quotation was reviewed by L. Gordon, Director of Supply Services, who concurs with the
above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time /Permitting /Material testing ", and will
be itemized when they exceed $125,000. Included in this line item are staff time and expenses
for all city staff in support of the project such as Engineering, Kitchener Utilities, and
Transportation Planning. The line item also includes all regulatory permitting, geotechnical and
material testing, detouring and traffic control, alternate access and parking requirements and
any other miscellaneous costs. Projects utilizing in -house staff will include costs for inspection
during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital budget. The estimated surplus (E) will remain
within the project to fund future work.
1 ii) - 2
Quote Q13 -037
Laneway Rehabilitation
The total budget for all phases of this project is $ 200,000.00
Estimated Cost for this Phase of
Work
Quote Q13 -037 costs, including HST
185,210.73
less: HST rebate on tender
(18,422.72)
Net Cost Being Awarded A
166,788.01
Costs Incurred to Date
12, 569.66
Projected Costs: Staff Time /Permitting /Material Testing
20,642.33
Total Estimated Cost for this Phase of C
Work 200,000.00
Budget for this Phase of
Work
Federal Gas Tax
Total Budget for this Phase of Work B
200,000.00
Estimated Surplus /(Deficit) for this Phase of Work (B - C) 0.00 D
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
1H) -3