HomeMy WebLinkAboutFCS-13-141 - Delegation of Authority - Learning and Development AgreementsStaff Report
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REPORT TO:
Committee of the Whole
DATE OF MEETING:
August 26, 2013
SUBMITTED BY:
Lesley MacDonald, City Solicitor and Director of Legal
Services, ( #7267)
Michael Goldrup, Director of Human Resources, (# 7117)
PREPARED BY:
Lesley MacDonald, City Solicitor and Director of Legal
Services, ( #7267)
Michael Goldrup, Director of Human Resources, ( #7117)
WARD(S) INVOLVED:
N/A
DATE OF REPORT: August 20, 2013
REPORT NO.: FCS -13 -141
SUBJECT: DELEGATION OF AUTHORITY TO EXECUTE LEARNING
AND DEVELOPMENT AGREEMENTS TO DIRECTOR OF
HUMAN RESOURCES AND IN HIS ABSENCE,THE
MANAGER OF EMPLOYEE STRATEGIES OR THE
LEARNING AND DEVELOPMENT PROGRAM
CONSULTANT
RECOMMENDATION:
That Council delegate to the Director of Human Resources, and in his absence, the Manager of
Employee Strategies or the Learning and Development Program Consultant, the authority to
execute the standard Learning and Development Agreement prepared by the Legal Division,
pertaining to the securement of consultants to provide training programs for the City; and further
that if changes are sought to any of the substantive portions of the standard Learning and
Development Agreement, the changes must be reviewed and approved by the Legal Division
prior to execution.
BACKGROUND:
From time to time, the City requires the services of a consultant with expertise in a particular
area for the purpose of training City staff.
REPORT:
Legal and Human Resources Divisions have developed a standardized agreement that can be
used to secure training consultants. This will provide some consistency from a content and
format perspective. Since these business arrangements arise quite frequently and they are for
services within the range of $ 500.00 to $20,000.00 but typically average $1,500.00 to $4,000.00
, it would be appropriate to delegate signing authority and therefore staff suggests that
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authorization to execute the standard Learning and Development Agreement, as prepared by the
Legal Division be granted to the Director of Human Resources and in his absence, the Manager
of Employee Strategies or the Learning and Development Program Consultant. Should as a
result of negotiations with a consultant, changes to the substantive portions of said agreement are
required, the changes need to be reviewed and approved by legal prior to the execution of the
agreement.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Not applicable.
FINANCIAL IMPLICATIONS:
These business arrangements are typically for services within the range of $ 500.00 to
$20,000.00 but typically average $1,500.00 to $4,000.00 and are accounted for out of budget.
COMMUNITY ENGAGEMENT:
Not applicable.
CONCLUSION:
In order to facilitate various training programs, the City of Kitchener secures consultants to
provide specific training. Utilizing a standard Learning and Development Agreement will
provide great efficiencies for staff. The delegation of signing authority will assist in the
effectiveness of the standard agreement.
ACKNOWLEDGED BY: Dan Chapman, Deputy Chief Administrative Officer, Finance and
Corporate Services
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