HomeMy WebLinkAboutFCS-13-132 - 3rd Quarter Audit Status ReportStaff Report
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REPORT TO: Audit Committee
DATE OF MEETING: September 16, 2013
SUBMITTED BY: Corina Tasker, Internal Auditor, 519 - 741 -2200 EXT 7361
PREPARED BY: Corina Tasker, Internal Auditor, 519 - 741 -2200 EXT 7361
WARD(S) INVOLVED: ALL
DATE OF REPORT: September 6, 2013
REPORT NO.: FCS -13 -132
SUBJECT: 3rd QUARTER AUDIT STATUS REPORT
RECOMMENDATION:
For information only.
BACKGROUND:
The Internal Audit 2013 work plan was approved during the audit committee meeting held on
December 3, 2012. This report provides a summary of the work completed during the 3rd
quarter of 2013 during the period of June 2013 to August 2013.
REPORT:
1. Operations Division — Service Delivery Review
Status: Complete, August 22, 2013
The comprehensive review of the Operations division was completed through the joint efforts of
City of Kitchener staff, Dillon Consulting Ltd and Performance Concepts Ltd. The findings have
been documented in a separate report under report number FCS -13 -139.
2. Confidential Investigations
One confidential investigation related to the administration of the financial processes within a
specific work area was performed at the request of the Accounting division. The audit identified
non - compliance with corporate processes. Appropriate actions have been taken by
management to address the non - compliance. The financial exposure was minimal and the non-
compliance was not deemed to be malicious or fraudulent in nature.
A second confidential investigation was related to the theft of City assets by unknown persons.
The police and corporate security were involved in the investigation; however the perpetrator
was not identified. Management has taken appropriate action to increase security of the assets
in future. The financial exposure was minimal.
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Work falls within the Efficient and Effective Government plan foundation area of the Strategic
Plan. The goal of Internal Audit work is to protect the City's interests and assets through
— ensuring compliance with policy, procedures and legislation
— ensuring adequate controls are in place to protect our assets
— ensuring our operations are as efficient and effective as possible
This helps support the financial goal of long term financial stability and fiscal accountability to
our taxpayers.
FINANCIAL IMPLICATIONS:
Any financial implications related to the Operations division audit are listed separately in report
FCS -13 -139.
COMMUNITY ENGAGEMENT:
Members of the community have been informed of the results of this audit status report through
the posting of this report on the internet on September 11, 2013.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO, Finance and Corporate Services
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