HomeMy WebLinkAboutINS-13-083 - Scope Increase for Purchase Order T12-069 - Bramm Yards Development - 55 Bramm Street
REPORT TO:
Finance and Corporate Services Committee
DATE OF MEETING:
September 9, 2013
SUBMITTED BY:
Justin Readman, Director, Transportation Services, 7038
PREPARED BY: Paul A. McCormick, Manager, Parking Enterprise, 7155
WARD(S) INVOLVED:
9
DATE OF REPORT:
2013-26-09
REPORT NO.: INS-13-083
SUBJECT: Scope Increase for Purchase Order T12-069-Bramm Yards
Development (#55 Bramm Street)
RECOMMENDATION:
That a $184,000, plus H.S.T. increase to the existing purchase order T12-069 with
Network Sewer and Watermain Ltd., Cambridge Ontario, referenced in report FCS-12-185
be approved.
BACKGROUND:
Council approved the recommendations and opportunity for the development of temporary
public parking in the Bramm Street Yards upon relocation of the City Operations to the
Kitchener Operations Centre as presented in report DTS-10-110 on May 17, 2010.
Development costs were estimated at approximately $500,000 for Lot A and Lot B. Funding for
the development was taken from the $500,000 EDIF allocation for Digital Media and would be
repaid with interest from net parking revenues.
City Operations occupied the Bramm Street location until 2011 when it relocated to the
Kitchener Operations Facility on Goodrich Drive.
In 2010 the project scope included demolition of the main building, environmental work, new
light standards and related underground infrastructure, concrete curbs, sidewalks, asphalt
repairs and replacement, and landscaping to the City’s standard for parking lots in the core.
The original scope was for the development of the two most northerly areas of the site with
redevelopment of the larger southerly portion at a later date, as demand increased. However,
operations required the continued use of the most northerly area for snow melting. This required
a scope change and increased the size of the initial phase of the development resulting in a
tender value of $785,508.16 plus HST.
.
Council approved the recommendations to award Network Sewer and Watermain Ltd. a
contract in the amount of $785,508.16 plus H.S.T. to complete the redevelopment of the
temporary public parking in the Bramm Street Yards. (Report FCS-12-185 on November 6,
2012).
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REPORT:
The current contract value with Network Sewer and Watermain Ltd. will exceed the original
purchase order value of $785,508.16, plus H.S.T. The new total is projected to be $969,509, an
increase of $184,000 plus H.S.T.
The overage is a result of the following:
Item Description Amount
Scope of Work Changes
Continuous pedestrian sidewalk along
after awarding contract
Bramm Street Frontage
Crime Prevention Through Environmental
Design (CPTED) recommendations
Chain link fence
o
Securing existing salt shed
o
$28,000
Blue light emergency phone stations –
o
the conduit has only been installed at
this time
Creation of additional barrier free parking
spots to meet newly introduced Accessibility
for Ontarians with Disabilities Act (AODA)
requirements
Asphalt changes (see Quantities below)
Unanticipated
Disposal of waste sludge from an old
Environmental
underground storage tank (UST)
Conditions
Additional excavation costs to remove an old
underground concrete bunker discovered on
site
$55,000
Trenching for new lighting system uncovered
some contaminated soil that needed to be
relocated
Additional quantities of
Contaminated soil discovered while trenching
granular and asphalt
for lighting system could not be reused and
$101,000
material
was replaced with granular materials
To obtain necessary grading levels, additional
gravel was need to cover the existing
concrete floor
The condition of the existing pavement which
was to receive a new overlay of asphalt was
worse than anticipated and needed to be
replaced
Scope of work changes - Extra asphalt
required to complete Park Street entrance,
the perimeter along the railway tracks and
south edge of property
Total$184,000
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FINANCIAL IMPLICATIONS:
This project is funded by EDIF. An increase in the value of the contract with Network Sewer
and Watermain Ltd. will result in a longer payback period of time. The original payback was
estimated to be approximately 3 years. The additional cost will increase the payback period by
approximately 6-12 months.
Bramm Street Yards Development Approved Projected Difference
Tender T12-069 costs including HST $887,624$1,095,545 $207,920
Less: HST rebate on tender ($102,116)($126,036) ($23,920)
Net Cost $785,508$969,509 $184,000
The additional tender costs associated with this recommendation are proposed to be funded
from the EDIF Employment Land Allocation ($37.3K), EDIF Studies ($36.7K) and the
Environmental Remediation fund ($110K).
ACKNOWLEDGED BY:
Pauline Houston, Deputy CAO
Infrastructure Services Department
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