HomeMy WebLinkAboutFCS-13-129 - T13-062 - Annual Fire Life System InspectionStaff Report
I r finance and Corporate Services Department wvwuukitchenerra
REPORT TO: Committee of the Whole
DATE OF MEETING: 2013 -09 -16
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200
ext. 7214
PREPARED BY: Ryan Scott, Buyer, 519 - 741 -2200 ext. 7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2013 -09 -05
REPORT NO.: FCS -13 -129
SUBJECT: T13 -062 — Annual Fire Life System Inspection, Maintenance
and Repair
RECOMMENDATION:
That Tender T13 -062 — Annual Fire Life System Inspection, Maintenance and Repair, be
awarded to Chubb Edwards, Waterloo, Ontario, at their tendered price of $104,363.64, plus
H.S.T. of $13,567.27, for a total of $117,930.91, for a three (3) year term, with an option to
renew for one (1) additional three (3) year term.
BACKGROUND:
This tender replaces T13 -005 which was awarded by Council on April 29, 2013. Due to
performance issues identified early in the term of the initial tender, the original contract was
cancelled on June 17, 2013 and a new tender was issued with a closing date of August 1,
2013. The specification was modified prior to re- issuing the tender to ensure that the
circumstances giving rise to the performance issues would be mitigated to the extent possible.
REPORT:
The tender was advertised publicly on the City of Kitchener website and on the Ontario Public
Buyers Electronic Tendering Information System website. Documents were downloaded by
twenty (20) interested parties and by the closing date of Thursday August 1, 2013, seven (7)
tenders had been received.
The following tenders were received:
Chubb Edwards
Richardson Fire Systems Inc
Armor Security Automation
Georgian Bay Fire & Safety Ltd
Mircom Engineered Systems
Classic Fire Protection Inc.
M -L Fire & Burglary Alarms Ltd
Bid Price
Waterloo ON
$117,930.91
Cambridge ON
$124,675.73
Kitchener ON
$127,503.83
Stratford ON
$155,308.10
London ON
$196,704.75
Burlington ON
$203,849.75
Aurora ON
$245,388.88
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The price for Annual Fire Life System Inspection, Maintenance and Repair has decreased 2%
from the previous contract.
The tender was reviewed by D. Hergott, Manager of Facilities Management, who concurs with
the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts.
COMMUNITY ENGAGEMENT:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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