HomeMy WebLinkAboutFCS-13-144- T13-072 - Washroom Construction - Victoria ParkREPORT TO:
Staff Report
Finance and Corporate Services Department
DATE OF MEETING:
SUBMITTED BY:
PREPARED BY:
WARD(S) INVOLVED:
DATE OF REPORT:
REPORT NO.:
SUBJECT:
RECOMMENDATION:
Committee of the Whole
2013 -09 -16
wvmkitrhener ra
Larry Gordon, Director of Supply Services, 519- 741 -2200
ext. 7214
Rudy Kruppa, Buyer, 519- 741 -2200 ext.7217
9
2013 -09 -05
FCS -13 -144
T13 -072 — Washroom Construction — Victoria Park
That Tender T13 -072 — Washroom Construction — Victoria Park, be awarded to Dalkon
Construction Ltd., Waterloo, Ontario at their tendered price of $499,800., plus H.S.T. of
$64,974., for a total of $564,774.
BACKGROUND:
In April 2012, Council approved that staff conduct a public consultation and provide options for
public washrooms in Victoria Park. On May 7, 2012, staff tabled a report with several options
and a plan to start the public consultation. Staff were directed to proceed with public
consultation and to return to Council with recommendations in September 2012. In August
2012, Council approved projects for CIIF grant application and the Victoria Park Public
Washroom project was included. On December 7, 2012 the City of Kitchener was informed we
were successful in our funding application. Timeline for completion of the project is March 31,
2014.
In Feb 2013, Council approved the option to build a new washroom facility in Victoria Park and
staff proceeded to work with the consultant, Heritage Kitchener and internal regulatory divisions
on detailed design.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
by forty -one (41) interested parties, and by the closing date of Thursday, August 29, 2013, eight
(8) tenders had been received.
The tenders were reviewed by P. Simmons, Robertson Simmons Architects Inc., the City's
Consultant for the project, and D. Hergott, Manager, Facilities Management who concur with the
above recommendation.
Iii. - I
The following tenders were received:
Dakon Construction Ltd
Stahle Construction
Aveiro Constructors
Gateman Milloy Inc.
STM Construction Ltd.
ONIT Construction Inc.
Niacon Limited
SAX Construction Inc.
Bid Price
Waterloo
ON
$564,774.00
Kitchener
ON
$569,030.00
Dorchester ON
$614,720.00
Kitchener
ON
$615,701.97
Brantford
ON
$639,365.30
Brampton
ON
$706,250.00
Niagara Falls
ON
$708,510.00
Kitchener
ON
$788,740.00
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
1 ii. - 2
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope however, the
upset limit is above the budget allowance (B) provided within the budget. The deficit in the
account (D) will be funded from other existing capital accounts (E) as detailed in Report INS -
13 -089.
Financial Summary for Tender T13 -072
Victoria Park Washrooms
Estimated Cost
Tender T13 -072 costs, including HST
less: HST rebate on tender
Net Cost Being Awarded
Costs Incurred to Date
Contingency
Estimated Cost
Budget for this Project
City of Kitchener 2014 Budget Funding
Federal Government - CI IF Funding
Total Budget for this project
Estimated Surplus /(Deficit) (B - C)
Deficit to be funded from the following capital sources:
48 Ontario Building Maintenance
Operations Parks Improvement
Capital Contingency
COMMUNITY ENGAGEMENT:
564,774
(56,178)
508,596 A
25,099
16.000
549,695 C
200,000
200.000
400,000 B
(149,695)
Pi
65,000
25,000
60,000
150,000 E
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City's Purchasing By -Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
1 H. -3