HomeMy WebLinkAboutFCS-13-145 - T13-059 - Arena Refrigeration Maint. and Repair
REPORT TO:Committee of the Whole
DATE OF MEETING:
2013-09-16
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
PREPARED BY:
Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2013-09-05
REPORT NO.: FCS-13-145
SUBJECT:
T13-059 - Arena Refrigeration: Preventive Maintenance &
Repair Services
RECOMMENDATION:
That Tender T13-059 - Arena Refrigeration: Preventive Maintenance & Repair Services, be
Black & McDonald Limited, Stoney Creek, Ontario,
awarded to at their tendered price of
$34,696.22, plus H.S.T. of $4,510.50, for a total of $39,206.72, with an option to renew for two
(2) additional twelve (12) month terms.
BACKGROUND:
Arena refrigeration is an ongoing maintenance, repair and operational requirement. The
tendered price is for the preventative maintenance. The average annual spend is dependent
upon the amount of parts and labour required to maintain the refrigeration equipment in good
working order.
The average annual spend over the past two (2) years was $137,899.82.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
by ten (10) interested parties, and by the closing date of Thursday August 15, 2013, three (3)
tenders had been received.
The following tenders were received:
Bid Price
Black & McDonald Limited Stoney Creek ON $ 39,206.72 *
Cimco Refrigeration London ON $ 44,862.97
SCS Refrigeration Inc. Kitchener ON $ 64,217.00
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The price for arena refrigeration preventative maintenance has decreased 29% from the
previous contract.
The quotation was reviewed by J. Coulter, Supervisor, Event Operations (Aud), and R. Baulk,
Supervisor of Community Arenas, who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operational accounts.
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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