HomeMy WebLinkAboutFCS-13-152 - T13-030 - Sewer Pipe BurstingStaff Report
I r finance and Corporate Services Department wvwuukitchenerra
REPORT TO: Committee of the Whole
DATE OF MEETING: 2013 -10 -07
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200
ext. 7214
PREPARED BY: Larry Gordon, Director of Supply Services, 519- 741 -2200
ext. 7214
WARD(S) INVOLVED: 8, 9, 10
DATE OF REPORT: 2013 -09 -27
REPORT NO.: FCS -13 -152
SUBJECT: T13 -030 — Sewer Pipe Bursting
RECOMMENDATION:
That Tender T13 -030 — Sewer Pipe Bursting, be awarded to McGillivray Trenchless Limited,
Kitchener, Ontario at their tendered price of $156,169.20, including provisional items and
contingencies of $30,569., plus H.S.T. of $20,302., for a total of $176,471.20.
BACKGROUND:
The work required under this contract will consist of pipe bursting by static /pneumatic method,
approximately 20 separate sanitary sewer laterals from the sewer main to the property line or
inside the sewer cleanout. Subsequent to the CCTV camera inspections of sanitary sewer
laterals, a priority list of the deteriorated sanitary sewer laterals has been created by the City
Operations Staff. Staff reviews the available data to determine the rehabilitation methods for
deteriorated sewer laterals. The sanitary sewer laterals selected for trenchless sewer lateral
rehabilitation, under this contract, have met the criteria for the Pipe Bursting Method.
The work will also include pipe bursting 60 meters of mainline 300 mm diameter storm sewer
pipe to rectify a deficient piece of concrete storm pipe on Margaret Ave.
The new Pipe Burst Pipe gives the old pipe new structural integrity that prolongs the life
expectancy of the old pipe by up to 80 years. This method of construction requires minimal
open cut digging and can be completed without any major disruptions to the traffic and local
access.
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REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
by five (5) interested parties, and by the closing date of Thursday, September 26, 2013, one (1)
tender had been received.
The tenders were reviewed by R. Trussler, Engineering Construction Project Manager, who
concurs with the above recommendation.
The following tenders were received:
PH Prira
McGillivray Trenchless Limited Kitchener ON $176,471.20 *
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types of
projects typically involves city staff and resources from across the corporation. These costs are included
in the line item "Projected Costs: Staff Time /Permitting /Material testing ", and will be itemized when they
exceed $125,000. Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also
includes all regulatory permitting, geotechnical and material testing, detouring and traffic control,
alternate access and parking requirements and any other miscellaneous costs. Projects utilizing in-
house staff will include costs for inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit is
within the budget allowance (B) provided within the budget. Funding for this purchase is included within
the approved capital budget. The estimated surplus (E) will remain within the project to fund future work.
Tender T13 -030
Sanitary Sewer Pipe Bursting
The total budget for all phases of this project is
Estimated Cost for this Phase of Work
Tender T13 -030 costs, including HST
less: HST rebate on tender
Net Cost Being Awarded
Costs Incurred to Date
Projected Costs: Staff Time /Permitting /Material Testing
Total Estimated Cost for this Phase of Work
Budget for this Phase of Work
Sanitary Utility
Transfer from SWM Maintenance Program
$ 399,300.00
176,471.20
(17,553.41)
158,917.79 A
31,000.00
189,917.79 C
369,300.00
30,000.00
Total Budget for this Phase of Work 399,300.00 B
Estimated Surplus /(Deficit) for this Phase of Work (B - C) 209,382.21 D
Balance in account, net of encumbrances (209,270.53)
Total Estimated Surplus /(Deficit) 111.68 E
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City's Purchasing By -Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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