HomeMy WebLinkAboutFCS-13-153 - T13-076 - Pool Chemicals & SuppliesStaff Report
I r finance and Corporate Services Department wvwuukitchenerra
REPORT TO: Committee of the Whole
DATE OF MEETING: 2013 -10 -28
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200
ext. 7214
PREPARED BY: Ryan Scott, Buyer, 519 - 741 -2200 ext. 7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2013 -10 -18
REPORT NO.: FCS -13 -153
SUBJECT: T13 -076 — Pool Chemicals & Supplies (Co- operative)
RECOMMENDATION:
That Tender T13 -076, Pool Chemicals & Supplies (Co- operative), be awarded as follows:
Hollandia Gardens Ltd, London, Ontario at their tendered price, of $31,817.88, plus H.S.T. of
$4,136.32 for a total of $35,954.20, for the supply of bulk liquid chlorine.
Acapulco Pools Limited, Kitchener, Ontario at their tendered price, of $80,350.31, plus
H.S.T. of $10,445.54 for a total of $90,795.85, for the supply of all other required chemicals and
supplies.
for one (1) year at a total award price of $126,750.05, with an option to renew for three (3)
additional twelve (12) month terms.
BACKGROUND:
This is a co- operative tender issued by the City of Kitchener (Lead Agency) on behalf of the Co-
operative Purchasing Group of Waterloo Region (CPGWR). Participating agencies included:
City of Kitchener, City of Waterloo, University of Waterloo, Wilfrid Laurier University, Township
of Wilmot and Township of Woolwich.
The tender is based on fixed unit prices on an estimated representative sampling of pool
chemicals and supplies used over the last year. The actual spend will fluctuate depending on
the level of usage throughout the term of the contract.
The City of Kitchener's portion of this co- operative contract is estimated at $70,546.98, for a one
(1) year period. Yearly increases on unit prices are capped to a maximum of 3% per year, if
required.
1.i) -1
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
by fourteen (14) interested parties, and by the closing date of Thursday October 17, 2013, three
(3) tenders had been received.
The following tenders were received:
Pool Supplies Bulk Chlorine
Bid Price Bid Price
Acapulco Pools Limited Kitchener ON $90,795.85 * $49,890.73
Hollandia Gardens Ltd London ON $115,127.68 $35,954.20
D.H. Jutzi Limited Stratford ON $159,487.26 $39,523.39
The price for Pool Chemicals & Supplies has increased 2% from the previous contract.
The tender was reviewed by M. Wigzell, Supervisor Facilities Management, who concurs with
the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts.
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City's Purchasing By -Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
1.1)-2