HomeMy WebLinkAboutFCS-13-165 - Region of Waterloo Tender T2013-147 Supply & Delivery of Mfg Salt Brine & Organic Based Performance EnhancerStaff Report
Finance and Corporate Services Department
REPORT TO: Committee of the Whole
DATE OF MEETING: 2013 -10 -28
wvmkitrhener ca
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200
ext. 7214
PREPARED BY: Steve Rudak, Buyer, 519 - 741 -2200 ext. 7213
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2013 -10 -18
REPORT NO.: FCS -13 -165
SUBJECT: Region of Waterloo Tender T2013 -147 Supply and Delivery
of Manufactured Salt Brine & Organic Based Performance
Enhancer (OBPE) for Winter Maintenance
RECOMMENDATION:
That City of Kitchener portion of the Region of Waterloo tender T2013 -147 Supply and Delivery
of Manufactured Salt Brine & Organic Based Performance Enhancer (OPBE) for Winter
Maintenance be awarded to Pollard Highway Products, Harrow, Ontario, at their quoted price
of $49,000., plus H.S.T. of $6,370., for a total of $55,370. with an option to renew for two (2)
additional twelve (12) month terms.
BACKGROUND:
This is a Co- operative tender issued by the Region of Waterloo on behalf of the Co- operative
Group of Waterloo Region (CPGWR). Participants include Region of Waterloo, City of
Kitchener, City of Waterloo and City of Brantford. Liquid snow and ice control is a pure organic
roadway performance enhancer used by the City for pre- wetting in anticipation of snow storms
and is an ongoing winter maintenance product.
The actual spend over the past twelve (12) months was $90,870.
REPORT:
Quotes were advertised publicly on the Region of Waterloo website, on the Internet through the
Ontario Public Buyers Electronic Tendering Information System and in The Record newspaper.
Documents were downloaded by four (4) interested parties, and by the closing date of Tuesday
September 24, 2013, four (4) tenders had been received.
I. ii.) - 1
The following tenders were received:
Bid Price Corrected
Bid Price
Pollard Highway Products
Harrow ON
$55,400.00
$ 55,370.00
Innovative Building Products Inc.
Ajax ON
$72,000.00
$ 72,320.00
Andemar Dust and Ice Control Ltd.
St. Marys ON
$91,600.00
$ 91,530.00
Da -lee Dust Control
Stoney Creek ON
$132,000.00
$132,888.00
The tendered prices have been adjusted for mathematical accuracy and the price for pure
organic based roadway performance enhancer has decreased 37% from the previous contract.
The tender was reviewed by D. Moore, Supervisor of Operations, who concurs with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operational accounts.
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City's Purchasing By -Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
1.ii.)-2