HomeMy WebLinkAboutFCS-13-169 - P13-066 Snow Clearing & Removal ServicesStaff Report
I r finance and Corporate Services Department wvwuukitchenerra
REPORT TO: Committee of the Whole
DATE OF MEETING: 2013 -10 -28
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200
ext. 2214
PREPARED BY: Steve Rudak, Buyer, 519 - 741 -2200 ext. 7213
WARD(S) INVOLVED: ALL
DATE OF REPORT: 2013 -10 -18
REPORT NO.: FCS -13 -169
SUBJECT: P13 -066 —Snow Clearing & Removal Services
RECOMMENDATION:
That Proposal P13 -066 — Snow Clearing & Removal Services, be awarded to the following
contractors:
Conestoga Contracting Group Inc., Elmira, Ontario;
Contractor's Dispatch Inc., Kitchener, Ontario;
Forestell Inc. o/a Forestell Designed Landscapes, Guelph, Ontario;
J. Weber Contracting Ltd., Breslau, Ontario;
Kieswetter Excavating Inc., Heidelberg, Ontario;
R.S. Ernst Landscaping & Trucking Ltd., Kitchener, Ontario;
at their proposed firm hourly rates for two (2) years, with an option to renew for one (1)
additional two (2) year term.
BACKGROUND:
The City establishes a list of contractor(s) who can provide various pieces of equipment and
operators (road graders, front end loaders, snow blowers, bulldozers, dump trucks) for snow
clearing and removal on an as- required basis.
The spend over the past two (2) years was $18,400.
REPORT:
Proposals were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
by thirty (30) interested parties, and by the closing date of Friday October 4th, 2013, eight (8)
proposals had been received.
i.v.) -1
The following proposals were received:
Conestoga Contracting Group Inc.
Elmira ON *
Contractor's Dispatch Inc.
Kitchener ON
Forestell Inc. o/a Forestell Designed Landscapes
Guelph, ON
J. Weber Contracting Ltd.
Breslau ON
Kieswetter Excavating Inc.
Heidelberg ON
Mitchell Property Maintenance Inc.
Millbank ON
RM Adams Trucking Ltd.
Kitchener ON
R.S. Ernst Landscaping & Trucking Ltd.
Kitchener ON
Proposals were evaluated on contractors providing suitable equipment to do the required work
and at the lowest hourly rate.
The price for road graders, front end loaders, snow blowers, bulldozers, and dump truck
services has decreased 5.8% from the previous contract.
Proposals were reviewed by S. Berry, Manager, Maintenance Operations, who concurs with the
above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from Miscellaneous Winter Maintenance — Contract Services -Other
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City's Purchasing By -Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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