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HomeMy WebLinkAboutLibrary - 2013-05-15 MINUTES OF BOARD OF TRUSTEES MEETING FOR KITCHENER PUBLIC LIBRARY BOARD 1. CALL TO ORDER The Regular Board Meeting of the Kitchener Public Library Board was called to order at 7:03 p.m. on Wednesday, May 15, 2013, by the Chair, Mr. Dan Carli, in the Caucus Room at City Hall. TRUSTEES PRESENT Mr. Tim Blundon, Mr. Wayne Buchholtz, Mr. Dan Carli, Mr. Mike Farwell, Ms. Lynn Gazzola, Mr. Bruce MacNeil, Ms. Jacqueline McLaren, Ms. Erin Rudland, Councillor Berry Vrbanovic. Ms. Sonia Lewis, Secretary-Treasurer and Chief Executive Officer. STAFF PRESENT Ms. Lesa Balch, Ms. Sabina Franzen, Ms. Gloria Grigas, Ms. Ann Wood. REGRETS Councillor Kelly Galloway-Sealock, Mr. David Sterritt. GUESTS Ms. Catherine Motz, Strategic Planning Consultant. 2. AGENDA REVIEW 13-33 On motion by Mr. Wayne Buchholtz and seconded by Ms. Jacqueline McLaren, it was RESOLVED that the Agenda be adopted. CARRIED There were no pecuniary / conflict of interest declarations. Kitchener Public Library Board 2 May 15, 2013 KPL Values 3. A summary of the input from the that was completed by the Core Values Exercise Library Board and senior staff was provided in the Board package. The strategic planning consultant facilitated the discussion with the Board to finalize the list of core values. [Councillor Berry Vrbanovic joined the meeting.] The top 6 core values selected by the Library Board included: 1)Literacy and Lifelong Learning 2)Customer Service 3)Community Connection(s) 4)Intellectual Freedom / Accessibility 5)Curiosity / Innovation 6)Sustainability / Stewardship. The Public Service and Policy Committee will meet to complete th. [Ms. Catherine Motz exited the meeting.] 4. MINUTES of the Board Meeting of April 17, 2013 13-34 On motion by Mr. Mike Farwell and seconded by Mr. Bruce MacNeil, it was RESOLVED that the Minutes of the Board Meeting of April 17, 2013, be approved. CARRIED 5. IN-CAMERA 13- On motion by Mr. Bruce MacNeil and seconded by Ms. Erin Rudland, it was RESOLVED that the Library Board meeting move in-camera to receive advice subject to solicitor-client privilege, without staff present. CARRIED Kitchener Public Library Board 3 May 15, 2013 13- On motion by Mr. Bruce MacNeil and seconded by Ms. Jacqueline McLaren, it was RESOLVED to conclude the in-camera session. CARRIED 6. BUSINESS ARISING Disclosure of Salaries 13- On motion by Mr. Wayne Buchholtz and seconded by Mr. Bruce MacNeil, it was RESOLVED that in the absence of compelling legislation in the fo Sector Salary Disclosure Act, the library cannot legally disclos salaries without violating the privacy of its employees. CARRIED 13- On motion by Councillor Berry Vrbanovic and seconded by Mr. Wayne Buchholtz, it was RESOLVED in the interest of openness and trans that KPL ask the Minister of Tourism, Culture and Sport to provide directon the Public Sector Salary Disclosure Act as it relates to public libraries. MOTION DEFEATED Councillor Berry Vrbanovic supported the motion. 7. 1. BUSINESS REPORT OF OFFICERS (a) Report of the Chair Updates Leave of Absence 13- On motion by Councillor Berry Vrbanovic and seconded by Mr. Tim Blundon, it was RESOLVED to authorize a leave of absence for Councillor Kell- Sealock from June to December 2013. CARRIED Kitchener Public Library Board 4 May 15, 2013 Upcoming Events The Chair thanked Mr. Tim Blundon, Mr. Mike Farwell, and Ms. Jacqueline McLaren for attending the annual Volunteer and Donor event held the Victoria Park Pavilion. Upcoming events for the Library Board to consider attending incl 1) Multicultural Festival Sunday, June 23, 11 am to 8 pm. 2) KidSpark Sunday, August, 18 3) Word on the Street Saturday, September 21 4) One Book One Community, KPL author event Monday, September 16 (b) Facilities Planning & Building Committee Forest Heights Community Library Update Mr. Mike Farwell noted that the roofing/HVAC project at the Fore Community Library has been delayed due to a recent strike by the roofing company that was awarded the tender is unable to project a start date. Central Library Project Update Mr. Mike Farwell updated the Board with details of the central library pr The lower level demolition is complete, ground floor demolition and upper floor demolition is ongoing. Excavation has commenced for the theatre footings and underpinning. Thi department. The lower level ductwork installation, plumbing work and electri ongoing and drywall framing has commenced. The cooling tower was placed on the roof and is currently being target operational date of May 21. Asbestos abatement in the original part of the library is almost (c) Finance Committee April 2013 Financial Statement 13-40 On motion by Ms. Lynn Gazzola and seconded by Councillor Berry Vrbanovic, it was RESOLVED to accept the April 2013 Financial Statement, as printed. CARRIED Kitchener Public Library Board 5 May 15, 2013 (d) Public Service & Policy Committee Updates Workplace Violence Policies The current Workplace Violence and Freedom from Discrimination & Harassment policies were included in the Board package. The Pub Policy Committee reviewed and endorsed the existing two policies without any changes. The Library Board reviewed the two Workplace Violence policies and agreed with the recommendation made by the Public Service and Policy Co Other Updates Stakeholder consultation on the strategic plan is being organized for late May- June. A summary of this input will be presented to the Public Service and Policy Committee for review in August or September with a report to the Board to follow. (e) Fundraising ad hoc Committee Updates Mr. Tim Blundon provided a progress update of the Fundraising campaign to date. The 2012 Donor Report was included in the Board package. Mr. Tim Blundon also thanked Board members and staff who were able to attend the Volunteer and Donor event on May 1. (f) Report of the Secretary-Treasurer and CEO Updates Ms. Sonia Lewis distributed copies of the book, , the One Book Ragged Company One Community (OBOC) selection this year. In the spirit of OBOC was encouraged to lend the book to friends and families. The author, Richard Wagamese, will be visiting the Waterloo Region September 16 to 18. The thth Kitchener reading will take place on Monday, September 16 in the Pavilion. eport A copy will also be forwarded to the Mayor and Councillors from the Library Board Chair. Kitchener Public Library Board 6 May 15, 2013 Volunteer Recognition Ms. Sonia Lewis congratulated and thanked Mr. Dan Carli for his 10 years of service as a volunteer with KPL, as well as Mr. Tim Blundon and Mr. David Sterritt for their 3 years of volunteer service with KPL. Time Capsule at City Hall be placed at Kitchener City Hall on June 10, 2013, at 4:00 pm KPL has been asked to participate as one of 40 city-wide groups filling this capsule. The capsule will be opened in the year 2038. We welcome your ideas on Impact Festival The Impact Festival will be hosting a play at the Main Library in September while the library is open and operational. More details will follow at a later date. Incident Report Ms. Sonia Lewis provided a detailed summary of incidents at all library locations between January and April 2013. Nothing significant was noted. Emails distributed in Past Month No questions were noted. 8. II. NEW BUSINESS None. 9. III. PRESENTATIONS (a) Report of Councillors Economic Development Plan. Recently over 100 people attended a weekend event at the City which profiled several people and businesses connected with the music industry. Council approved a request to facilitate the launch of the Kitchener Studio Project which will occupy a portion of the former post office building located at 44 Gaukel Street. The project is a unique collaborative of academic and industry partners, as well as the regional arts community, Communitech, Christie Digital and Electronic Arts. The project will bring Conestoga College into the downtown and fits well with the Ci terms of focus around digital media. Kitchener Public Library Board 7 May 15, 2013 A public meeting is underway tonight to further discuss the technically preferred alignment for the Strasburg Road Extension. 10. ADJOURNMENT 13-41 There being no further business, on motion by Ms. Erin Rudland, it was RESOLVED to adjourn the meeting at 8:53 p.m. CARRIED _______________________________ _________________________________ Chair Secretary-Treasurer Kitchener Public Library Board 8 May 15, 2013 [Attachments Accompanying May 15, 2013 Board Meeting] (a) April 17, 2013 Library Board Minutes (b) June 2013 Calendar of Events (c) April 2013 Financial Statement (d) Email Summary from CEO to KPL Board April 9 May 7, 2013 (e) Public Service & Policy Committee Report (f) CEO Report (g) 2012 Annual Report (h) 2012 Donor Report (i) Summary of Core Values Exercise (j) Newsletter Volunteer Connections (k) Newsletter Learning & Technology