HomeMy WebLinkAboutINS-13-112 - Queen St S Reconstruction - Consultant PO Extension Staff Report
I r finance and Corporate Services Department wvwuukitchenerra
REPORT TO: Finance and Corporate Services
DATE OF MEETING: December 2, 2013
SUBMITTED BY: Chris Spere, Manager, Engineering Construction, 519-741-
2200 x 7412
PREPARED BY: Chris Spere, Manager, Engineering Construction, 519-741-
2200 x 7412
WARD(S) INVOLVED: Ward 9
DATE OF REPORT: November 18, 2013
REPORT NO.: INS 13-112
SUBJECT: Queen St. S. Reconstruction Extension —Consultant P.O.
Extension
RECOMMENDATION:
That an extension of the purchase order issued to Stantec Consulting for engineering
services related to the reconstruction of Queen Street between Courtland Avenue and
Charles Street in the amount of$ 47,000, be approved.
BACKGROUND:
The reconstruction of Queen Street, between Courtland Ave. and Charles Street, was initiated
to address aging infrastructure issues that existed. Queen Street is major thoroughfare through
the downtown core.
In September of 2011, the City retained Stantec Consulting to complete detailed design and
contract administration services for the Queen Street Reconstruction project. The Council
approved fees for Stantec Consulting were $ 188,749.00 plus applicable taxes.
On March 4, 2013, Council approved the tender to proceed with construction for $2,635,748.50.
The contractor started on June 3, 2013, after the start of construction was delayed from the
original start date of May 6, 2013 and was completed in November of 2013. The start of
construction was delayed was due to Bell Canada utility relocations not being completed by the
anticipated date.
REPORT:
At the time of hiring the consultant in 2011, the City asked the consultant to base their fee
submission on 90 working days (10 hours per day) of inspection time, which was the estimated
duration of construction. In addition to the inspection time, the consultant was required to base
their fee submission on 90 working days for contract administration duties.
Construction exceeded 103 working days, as a result an estimated 1150 hours of inspection
were necessary. This exceeded the 900 budgeted inspection hours due to a large number of
working days that exceeded the typical or expected 10 hours and the overall duration of the
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construction. Onsite inspection was required at all time while the contractor was on site.
Similar to the inspection efforts, the efforts required for contract administration also exceeded
those anticipated in the fee submission.
The contractor has exceeded the allotted number of working days specified in their contract
(T13-013); per the terms of the contract they will be assessed liquidated damages. The contract
stated the number of working days were 75.
FINANCIAL IMPLICATIONS:
None.
Funding will be provided from the Queen Street project account. The increase will, in part, be
funded through the assessment of liquidated damages imposed on the contractor for exceeding
the specified number of working days. The liquidated damages imposed are expected
compensate the portion of the increase to Stantec's fees as well as Staff time directly related
the exceedance of the allocated working days stated in the contract (T13-013).
Total consultant engineering fees for Queen Street Reconstruction are expected to be 8.9% of
total construction cost.
Fee increases are based on consultant's unit pricing submitted at the time of consultant
selection evaluation, and are therefore competitive in nature.
CONCLUSION:
Staff have reviewed the request and recommend that the existing purchase order to Stantec be
increased to complete the remaining phases of this project.
ACKNOWLEDGED BY: Pauline Houston, Deputy CAO
Infrastructure Services Department
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