HomeMy WebLinkAboutFCS-13-188 - T13-082 - Printing of Leisure MagazineStaff Report
I r finance and Corporate Services Department wvwuukitchenerra
REPORT TO: Committee of the Whole
DATE OF MEETING: 2013 -12 -09
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200
ext. 7214
PREPARED BY: Ryan Scott, Buyer, 519 - 741 -2200 ext. 7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2013 -11 -28
REPORT NO.: FCS -13 -188
SUBJECT: T13 -082 — Printing of Leisure Magazine
RECOMMENDATION:
That Tender T13 -082 — Printing of Leisure Magazine, be awarded to Metroland Media Group
Ltd., Toronto, Ontario, at their tendered price of $98,066.46, plus H.S.T. of $12,748.64, for a
total of $110,815.10, with an option to renew for two (2) additional twelve (12) month terms.
BACKGROUND:
The City produces the leisure magazine four times a year in order to inform Kitchener residents
about recreational, sports- related, and arts & culture activities available to them either through
direct City programming, volunteer -based neighbourhood associations or the City's Enterprise
units.
The average annual spend over the past three (3) years was $94,521.81. This spend does not
include double covers in two of the three years.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
by thirty -seven (37) interested parties, and by the closing date of Thursday November 21, 2013,
six (6) tenders had been received.
The following tenders were received:
Metroland Media Group Ltd.
Webnews Printing Inc.
McLaren Press Graphics Ltd
Ricter Web Printing Ltd.
CanWeb Printing Inc.
Toronto ON
North York ON
Gravenhurst ON
Brantford ON
Grimsby ON
Bid Price
$110,815.10
$116,758.80
$122,754.16
$127,786.05
$132,786.30
1L
St. Joseph Communications Concord ON
This tender included double covers and costs decreased 5 %.
$156,538.90
The tender was reviewed by T. Vera, Manager of Marketing & Creative Services, who concurs
with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset
limit is within the funding available (B) for this project. Funding for this project is included within
the approved operating budget. The estimated surplus (D) will remain within the account to
fund delivery of the publication.
Estimated Cost for this Phase of Work
Tend e r T13 -082 costs, including HST
less: HST rebate on tender
Net Cost Being Awarded
Projected Costs
Estimated Cost forthis Phase of Work
2014 Funding Available for this Tender
Estimated Surplus /(Deficit) for this Phase of Work (B - C)
COMMUNITY ENGAGEMENT:
110,815
(11, 023)
99,792 A
99,792 C
106,700 B
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City's Purchasing By -Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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