HomeMy WebLinkAboutFCS-13-189 - T13-017 - Freeport Sewage Pumping Station UpgradesStaff Report
I r finance and Corporate Services Department wvwuukitchenerra
REPORT TO: Committee of the Whole
DATE OF MEETING: 2013 -12 -09
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200
ext. 7214
PREPARED BY: Larry Gordon, Director of Supply Services, 519- 741 -2200
ext. 7214
WARD(S) INVOLVED: 2
DATE OF REPORT: 2013 -11 -25
REPORT NO.: FCS -13 -189
SUBJECT: T13 -017 — Freeport Sewage Pumping Station Upgrades
RECOMMENDATION:
That Tender T13 -017 — Freeport Sewage Pumping Station Upgrades, be awarded to Finnbilt
General Contracting Limited, Stratford, Ontario at their corrected tendered price of
$4,125,886., including provisional items and contingencies of $435,853., plus H.S.T. of
$536,365.18, for a total of $4,662,251.18.
BACKGROUND:
The City of Kitchener is responsible for operating and maintaining the sanitary sewer networks
and pumping stations within its boundaries. The Freeport Sanitary Pumping Station (FSPS) is
located at 3563 King Street East, Kitchener near the Freeport Hospital Long Term Care Facility.
FSPS has reached its capacity and as a result, development within the Freeport area has
temporarily been put on hold. An Environmental Study Report (ESR) has been completed by
AECOM and approved by council in November 2010. The ESR recommended that major
upgrades to the existing pumping station and forcemain be completed.
The City of Kitchener retained the services of MTE Consultants to complete the detail design
and contract administration of the pumping station in 2012. The design of the pumping station
has been completed and project was tendered in October 2013. The construction of FSPS in
2014 will help to ease the sanitary flows for the Freeport catchment area and provide additional
capacity to accommodate new developments.
While the existing rated capacity (MOE) of the FSPS is 113 I /s, the existing infrastructure limits
the actual capacity of the station to less than 90 I /s. The interim design of the pumping station
will provide same capacity of 113 I /s, but it has been designed to accommodate an ultimate
capacity of 290 I /s. The ultimate capacity will be achieved once a new discharge forcemain is
constructed. The proposed upgrades will include removing a portion of the existing equalization
basin and building the new station adjacent to the remaining tank. The remaining tank will be
utilized as the emergency storage tank which has sufficient capacity to provide 1 -hour
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emergency storage. Once the new station is commissioned, the existing station will be
demolished and decommissioned.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
website and the Internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were picked up by nineteen (19) interested parties, and by the closing date
of Thursday November 7, 2013, eight (8) tenders had been received.
The tenders were reviewed by D. Wilhelm, MTE Consultants Inc., the City's Consultant for the
project and M. Memon, Design & Construction Engineer who concur with the above
recommendation.
The following tenders were received:
HIRA Limited
Finnbilt General Contracting Limited
K & L Construction Limited
Xterra Construction Inc.
H2 Ontario Inc.
Triple Crown Enterprises Ltd.
Stone Town Construction Limited
Reid & Deleye Contractors Ltd.
St. Thomas ON
Stratford ON
London ON
Kitchener ON
New Hamburg ON
Hamilton ON
St. Mary's ON
Courtland ON
Bid Price
$4,678,505.10
$4,714,242.00
4-SIft'r-11101 =M
Corrected Bid
Price
$4,662,251.18
$4,714,140.78
$4,758,667.30 $4,784,657.30
$4,917,662.00
$4,980,975.59
$5,292,688.69
The low bid submitted by HIRA Limited was incomplete and disqualified as Statement
"B" - Contingency Allowance, Statement "D" - List of Proposed Sub - Contractors and
Statement "I" - Bidder's Waste Disposal Sites were missing.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types of projects
typically involves city staff and resources from across the corporation. These costs are included in the line
item "Projected Costs: Staff Time /Permitting /Material testing ", and will be itemized when they exceed
$125,000. Included in this line item are staff time and expenses for all city staff in support of the project such
as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory
permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking
requirements and any other miscellaneous costs. Projects utilizing in -house staff will include costs for
inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit is
within the budget allowance (B) provided within the budget. Funding for this purchase is included within the
approved capital budget. The estimated surplus (E) will remain within the project to fund future work.
Tender T13 -017
Freeport Pumping Station Upgrades
The total budget for all phases of this project is
Estimated Cost for this Phase of Work
Tender T13 -017 costs, including HST
less: HST rebate on tender
Net Cost Being Awarded
Costs Incurred to Date
Projected Costs: Staff Time /Permitting /Material Testing
Land Acquisition
Geotechnical
Total Estimated Cost for this Phase of Work
Budget for this Phase of Work
Development Charges
Sanitary Utility
$ 12,250,000.00
4,662,251.18
(463,749.38)
4,198,501.80 A
100,000.00
100,000.00
50.000.00
4,448,501.80 C
2,942,090.00
2,177,910.00
Total Budget for this Phase of Work 5,120,000.00 B
Estimated Surplus /(Deficit) for this Phase of Work (B - C) 671,498.20 D
Estimated Surplus /(Deficit) from previous phases (671,171.78)
Total Estimated Surplus /(Deficit) 326.42 E
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City's Purchasing By -Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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