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Home My WebLink About2013-12-02 COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE DECEMBER 2, 2013 CITY OF KITCHENER The Community and Infrastructure Services Committee met this date, commencing at 2:15 p.m. Present: Councillor B. Ioannidis - Chair Mayor C. Zehr and Councillors J. Gazzola, Z. Janecki, Y. Fernandes, S. Davey, F. Etherington, D. Glenn-Graham, B. Vrbanovic, P. Singh and K. Galloway-Sealock Staff: J. Willmer, Chief Administrative Officer D. Chapman, Deputy CAO, Finance and Corporate Services M. May, Deputy CAO, Community Services P. Houston, Deputy CAO, Infrastructure Services R. Regier, Executive Director of Economic Development L. Johnston, Director of Communications K. Woodcock, Manager of Service Coordination and Improvement G. MacNeil, Supervisor of By-law Enforcement B. Cheyne, Supervisor of Athletics R. Willms, Supervisor of Administration, Community Services D. Saunderson, Committee Administrator CSD-13-112 - NOISE EXEMPTION REQUEST 1. - 481 WELLINGTON STREET NORTH - MOTORCYCLE COUNTRY RIDING CLUB The Committee considered Community Services Department report CSD-13-112, dated November 22, 2013 recommending approval of a noise exemption request for the Motorcycle Country Riding Club for their barbeque, toy drive and fundraising event. On motion by Councillor J. Gazzola - it was resolved: “That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to the Motorcycle Country Riding Club for a barbecue, toy drive and fundraising event at 481 Wellington Street North on December 13, 2013, between the hours of 12:00 p.m. and 11:00 p.m., as outlined in Community Services Department report CSD- 13-112.” FCS-13-171 - DONATIONS MADE TO CITY-RELATED ORGANIZATIONS 2. The Committee considered Finance and Corporate Services Department report FCS-13-171, dated November 18, 2013 recommending that donations received by the City of Kitchener on behalf of City-related organizations be redistributed to those organizations as intended by the donor. On motion by Councillor J. Gazzola - it was resolved: “That for fiscal 2014, donations received by the City of Kitchener on behalf of City- related organizations, namely Minor Sports Groups, Neighbourhood Associations and the KW Physicians Group be redistributed to those organizations as intended by the donor, as outlined in Finance and Corporate Services Department report FCS-13-171.” CAO-13-041 - CREATIVE ENTERPRISE INITIATIVE (CEI) UPDATE 3. The Committee considered Chief Administrator’s Office report CAO-13-041, dated November 26, 2013 which provides an update on the activities undertaken by the Creative Enterprise Initiative (CEI) in 2013; and, details staffs recommendation for a continuation of an operating grant, as outlined in Community Services Department report CSD-13-109. Ms. H. Sinclair, CEI, was in attendance and responded to questions from the Committee. Mr. R. Regier presented the Report, advising that the CEI has received operating funds from the City of Kitchener from the Community Grant Budget for the past three years. He stated, as outlined in Report CSD-13-109, staff are recommending approval of an operating grant in the amount of $56,000. for 2014. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE DECEMBER 2, 2013 - 100 - CITY OF KITCHENER CAO-13-041 - CREATIVE ENTERPRISE INITIATIVE (CEI) UPDATE (CONT’D) 3. In response to questions, Ms. Sinclair agreed to provide Council with a summary of the CEI’s salary and benefit costs for all of their employees. CSD-13-109 - 2014 COMMUNITY GRANTS 4. The Committee considered Community Services Department report CSD-13-109, dated November 21, 2013 recommending approval of the 2014 Community Grants Tiers 1, 2, 3, in- kind grants, and an operating grant for the Creative Enterprise Initiative (CEI). Ms. K. Woodcock, Ms. R. Willms and Mr. B. Cheyne presented the report and responded to questions from the Committee. Councillor Z. Janecki declared a pecuniary interest with respect to the Tier 1 Community Grant proposed for the Kitchener-Waterloo Community Orchestra Association, as he is a member of the Board of Directors; and accordingly, did not participate in any discussion or voting regarding that matter. Mr. Hugh McCaul, Kitchener Community Blues Inc. was in attendance in support of staffs recommended Tier 1 Grant for the Kitchener Blues Festival and responded to questions from the Committee. Mr. Bruce MacNeil, Kitchener Horticultural Society, was in attendance in support of the recommendation outlined in Report CSD-13-109 and responded to questions from the Committee. In response to questions, Ms. Willms advised that the recommendation outlined in Report CSD-13-109 would not preclude the Kitchener Horticultural Society from being able to request additional funds within 2014 for any potential capital projects that they may propose. Mr. J. Willmer responded to questions and agreed to report back to Council on Final Budget Day, January 30, 2014, outlining a summary of the grant allocations and the current budgetary allotment to arts and culture organizations, sports and recreation; and, economic development. In accordance with the declared pecuniary interest, the proposed Tier 1 Community Grant proposed for the Kitchener-Waterloo Community Orchestra Association, was voted on Carried separately and was . On motion by Councillor K. Galloway-Sealock - it was resolved: “That, subject to final 2014 budget approval, the 2014 budget for Community Grants Tiers 1, 2 and 3, in-kind facility grants and travel assistance grants, as outlined in Community Services Department report CSD-13-109, be set at $2,027,404. and allocated as follows: That 2014 Community Grants Tier 1 in the amount of $1,573,470. as outlined in Appendix ‘A’ to Report CSD-13-109 be approved for community groups; That 2014 Community Grants Tier 1 in the amount of $203,672. as outlined in Appendix ‘B’ to Report CSD-13-109 be approved for minor sports organizations; That the 2014 budget for Community Grants Tier 2 be set at $175,595; That the 2014 budget for Community Grants Tier 3 be set at $10,980; That the 2014 budget for In-Kind Facility Grants and Travel Assistance Grants be set at $7,687; and, That a 2014 operating grant of $56,000 be approved to the Creative Enterprise Initiative.” COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE DECEMBER 2, 2013 - 101 - CITY OF KITCHENER CAO-13-031 - ARTS AND CULTURE SUSTAINABILITY FUNDING 5. The Committee considered Chief Administrator’s Office report CAO-13-031, dated November 26, 2013 recommending Arts and Culture Sustainability Fund Investments for 2014, subject to final budget approval. Mr. R. Regier was in attendance and responded to questions from the Committee. Councillor J. Gazzola requested that staff contact THEMUSEUM to obtain a more current financial statement outlining their financial position for 2013. In response to questions, Mr. Regier agreed to provide a summary of funding received by THEMUSEUM, including the in-kind grants and operating expenses prior to the December 9, 2013 Council meeting. Councillor Gazzola questioned why there was such a significant difference in the amount of funding provided to the Kitchener-Waterloo Art Gallery from the City of Waterloo. Mr. Willmer advised that, to his knowledge, the City of Waterloo took on a more supportive role with the Canadian Clay and Glass Gallery, which in turn reduced their funding contributions to the Art Gallery. He agreed to provide additional details on this matter prior to the December 9, 2013 Council meeting. Ms. Shirley Madill, Kitchener-Waterloo Art Gallery, was in attendance to answer questions from the Committee. She highlighted the Art Gallery’s deficit reduction plan and noted that they have already made difficult decisions to balance their 2013 budget. In response to questions, Ms. Madill advised that the City currently provides a Tier 1 Grant to the Art Gallery which is paid to the Centre in the Square to cover their rental costs. Councillor K. Galloway-Sealock requested clarification on whether the Centre in the Square subsidizes the rental fees or whether the $92,000. allocated to the Art Gallery through the Tier 1 Grant is sufficient to cover those fees. Mr. Chapman advised that each year the facility rental fees increase and the grant amount is reflective of that increase; however, the actual operating costs to the Centre in the Square for the facility space costs approximately $130,000. a year. On motion by Mayor C. Zehr the recommendation contained in Report CAO-13-031 was brought forward for consideration, with a proposal to refer consideration of THEMUSEUM and The Kitchener-Waterloo Symphony to the December 9, 2013 Council meeting to allow for representatives from both organizations to be in attendance for their consideration. Councillor F. Etherington requested that the CEI be voted on separately. A motion was brought forward by Councillor S. Davey to amend Mayor C. Zehr’s motion to reduce the recommended allocation to the CEI from $36,000. to $26,000. and increase the funding to the Kitchener-Waterloo Art Gallery by $10,000. Councillor Y. Fernandes requested a recorded vote be taken on all recommendations arising from this matter. LOST Councillor Davey’s amendment was then voted and on a recorded vote, with Councillors S. Davey, B. Vrbanovic, F. Etherington, P. Singh, and K. Galloway-Sealock voting in favour; and, Mayor C. Zehr and Councillors J. Gazzola, D. Glenn-Graham, Z. Janecki, Y. Fernandes, B. Ioannidis voting in opposition. The motion to approve a one-time allocation of $36,000. to the Creative Enterprise initiative Carried was then voted on and on a recorded vote with Mayor C. Zehr and Councillors D. Glenn-Graham, Y. Fernandes, B. Vrbanovic, B. Ioannidis, K. Galloway-Sealock; and, Councillors J. Gazzola, Z. Janecki, S. Davey, F. Etherington, P. Singh voting in opposition. The balance of the recommendation including the deferral of THEMUSEUM and the Kitchener Carried Waterloo Symphony was then voted on and on a recorded vote with Mayor C. Zehr and Councillors D. Glenn-Graham, Y. Fernandes, B. Vrbanovic, B. Ioannidis, K. Galloway- Sealock, Z. Janecki, S. Davey, F. Etherington, P. Singh; and, Councillors J. Gazzola voting in opposition. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE DECEMBER 2, 2013 - 102 - CITY OF KITCHENER CAO-13-031 - ARTS AND CULTURE SUSTAINABILITY FUNDING (CONT’D) 5. On motion by Mayor C. Zehr - it was resolved: “That a one-time allocation of the listed investment amounts for 2014, from the Arts and Culture Sustainability Fund, as outlined Chief Administrator’s Office report CAO-13-031, be approved subject to finalization through 2014 budget deliberations: Kitchener-Waterloo Art Gallery $40,000 Creative Enterprise Initiative (CEI) Allocation to be leveraged for new to mid-career organizations $36,000 TOTAL $76,000; and, That staff be directed to review the allocation process for the Arts and Culture Sustainability Fund for subsequent years, as outlined in Report CAO-13-031; and further, be That consideration of the following recommendation outlined in Report CAO-13-031, referred to the Council meeting on December 9, 2013, to provide an opportunity for a representatives from THEMUSEUM and the Kitchener Waterloo Symphony to be in attendance for its consideration: ‘That a one-time allocation of the listed investment amounts for 2014, from the Arts and Culture Sustainability Fund, as outlined in Report CAO-13-031, be approved subject to finalization through 2014 budget deliberations: THEMUSEUM $120,000 Kitchener Waterloo Symphony $40,000 . TOTAL$160,000’ .” ADJOURNMENT 6. On motion, the meeting adjourned at 4:14 p.m. D. Saunderson Committee Administrator