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HomeMy WebLinkAboutCouncil - 2013-12-09COUNCIL MINUTES DECEMBER 9, 2013 CITY OF KITCHENER The Council of the City of Kitchener met this date with all members present. 1. COMMENCEMENT — The meeting began with the singing of "O Canada" by Crystal Dorscht, King School of Vocal. 2. MINUTES — On motion by Councillor P. Singh, the minutes of the regular meeting held November 25, 2013 and special meetings held November 25 & December 2, 2013, as mailed to the Mayor and Councillors, were accepted. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - NIL Councillor B. loannidis declared a pecuniary interest with respect to Clause 3 on the December 2, 2013 Planning and Strategic initiatives Committee report as he owns a property in the vicinity of the subject area; and accordingly, he did not take part in any discussion or voting regarding that matter. Councillor P. Singh declared a pecuniary interest with respect to Item B.4 on the Committee of the Whole agenda as his parents own property in the vicinity of the subject area; and accordingly, he did not take part in any discussion or voting regarding that matter. Councillor Z. Janecki declared a pecuniary interest with respect to the Tier 1 Grant allocation to the K -W Community Orchestra, listed as Clause 3 on the Community and Infrastructure Services Committee report as he is a member of that organization; and accordingly, he did not take part in any discussion or voting regarding that matter. 4. COMMUNICATIONS REFERRED TO FILE — NIL 5. PRESENTATIONS — NIL 6. DELEGATIONS — Kitchener - Waterloo Symphony Orchestra & Centre in the Square Ms. Catherine Copp, Kitchener Waterloo Symphony, addressed Council in support of the proposed 2014 Arts and Culture Sustainability Fund grant to her organization in the amount of $40,000., as listed in Clause 4 of the Community and Infrastructure Services Committee report. She indicated that the Symphony and the Centre in the Square (CITS) are currently in discussions regarding the nature of their ongoing relationship and how both organizations can grow to their mutual benefit. She noted that the Symphony and CITS, with the support of the City, will be engaging a third party to undertake an objective assessment with representatives of all three organizations. She identified that each party will cover one -third of the cost for the assessment, adding the Symphony will allocate a portion of the City of Kitchener's Sustainability Funding for this purpose. Mr. Tim Jackson, CITS, acknowledged that his organization was pleased to be participating in a third party assessment of both CITS and the Symphony, adding that the goal is to ensure that both are sustainable in the future. Moved by Councillor B. loannidis Seconded by Councillor Y. Fernandes "That a one -time allocation from the Arts and Culture Sustainability Fund, be approved to the Kitchener Waterloo Symphony in the amount of $40,000., subject to finalization through 2014 budget deliberations; and further, That the funding allocation to the Kitchener Waterloo Symphony be used to fund one -third of the cost related to the joint assessment of that organization and the Centre in the Square with any remaining funds to be transferred to the Symphony once the cost of that assessment is known." Carried Unanimously. COUNCIL MINUTES DECEMBER 9, 2013 -282- CITY OF KITCHENER 6. DELEGATIONS - Installation of Sidewalks along a portion of Glasgow Street Messrs. John Robb, Dave Smith, Dana MacRae, Ken Diebel and Gerry Tuttleman addressed Council in opposition to the proposed installation of a sidewalk on the north side of Glasgow Street from Westmount Road to Knell Drive. Additional concerns were expressed regarding area water pressure, impacts of construction on local landscaping as well as the proposed left hand turning lane. A motion was brought forward by Councillor Z. Janecki, seconded by Councillor D. Glenn- Graham recommending that consideration of the installation of a sidewalk on the north side of Glasgow Street from Westmount Road to Knell Drive, be referred to the January 13, 2014 Community and Infrastructure Services Committee meeting to allow time for staff to prepare a report on this matter. Councillor S. Davey requested that staff include information as to the terminus of the sidewalk and whether it is anticipated to be extended in the future beyond Knell Drive. Councillor D. Glenn- Graham requested that the staff report should also address any possible risk management concerns with a sidewalk adjacent to a golf course; the varying standards in relation to bus stops; the narrowing of Glasgow Street as a traffic calming measure; and, any tree preservation measures in the subject area. Councillor Z. Janecki indicated that he would be organizing a meeting with the delegations, the City and staff from the Region of Waterloo to discuss some of these matters prior to this item coming forward on January 13, 2013. Moved by Councillor Z. Janecki Seconded by Councillor D. Glenn- Graham "That consideration of the installation of a sidewalk on the north side of Glasgow Street from Westmount Road to Knell Drive, be referred to the January 13, 2014 Community and Infrastructure Services Committee meeting to allow time for staff to report back with additional information regarding issues related to the proposed sidewalk. Carried Unanimously. 6. DELEGATIONS — THEMUSEUM Mr. David Marskell and Ms. Linda Fabi, THEMUSEUM, addressed Council in support of the proposed 2014 Arts and Culture Sustainability Fund grant to her organization in the amount of $120,000., as listed in Clause 4 of the Community and Infrastructure Services Committee report. At the request of Council, Mr. Marskell agreed to provide a reconciliation of their organization's financials prior to final Budget Day on January 30, 2014. Moved by Councillor B. loannidis Seconded by Councillor B. Vrbanovic "That a one -time allocation from the Arts and Culture Sustainability Fund, be approved to the THEMUSEUM in the amount of $120,000., subject to finalization through 2014 budget deliberations." A recorded vote was requested. In Favour: Mayor C. Zehr and Councillors S. Davey, B. Vrbanovic, Y. Fernandes, K. Galloway- Sealock, P. Singh, D. Glenn- Graham, F. Etherington and B. loannidis. Contra: Councillors Z. Janecki and J. Gazzola. Motion Carried. COUNCIL MINUTES DECEMBER 9, 2013 -283- CITY OF KITCHENER 6. DELEGATIONS — Kitchener Utilities Natural Gas Supply Program Mr. Harald Drewitz addressed Council regarding the proposal to hire a research firm to develop a survey related to the Kitchener Utilities Natural Gas Supply Program and circulated copies of his speaking notes which suggest several changes to the proposed public engagement process. In response to questions, Ms. P. Houston, Deputy CAO — Infrastructure Services, agreed to investigate whether it would be possible to include information regarding the proposed survey in the Kitchener Utilities gas bills. In addition, she indicated that a requirement could be included as part of the Request for Proposal to have the consulting firm present the findings of the proposed survey to Council. Moved by Councillor B. loannidis Seconded by Councillor B. Vrbanovic "That Clause 3 of the Finance and Corporate Services Committee be adopted." A recorded vote was requested. In Favour: Mayor C. Zehr and Councillors B. Vrbanovic, Y. Fernandes, K. Gal loway- Sealock, P. Singh, D. Glenn- Graham, Z. Janecki, J. Gazzola, F. Etherington and B. loannidis. Contra: Councillor S. Davey. Motion Carried. 6. DELEGATIONS — Pedestrian Crossing at Ahrens Street Mr. Jeffrey Beckner addressed Council to request consideration for the pedestrian crossing to be re- established across the GO Train tracks at Ahrens Street. He expressed concerns regarding pedestrian safety and noted various jurisdictional issues related to who would be responsible for the crossing. Moved by Councillor D. Glenn- Graham Seconded by Councillor B. Vrbanovic "That staff be directed to report back in approximately three months with information regarding the costs and implications related to re- establishing a pedestrian crossing over the GO Train tracks at Ahrens Street." Carried. 6. DELEGATIONS - Tenders Mr. L. Gordon, Director of Supply Service, was in attendance to answer questions arising from the tender(s) listed on the Committee of the Whole agenda of this date. In response to questions related to Tender T13 -017 (Freeport Sewage Pumping Station Upgrades), listed as Item B.1.ii on the Committee of the Whole agenda, staff agreed to provide additional information regarding whether the costs associated with geotechnical technical work was also reflected in the line item for other projected costs. In response to questions related to Tender T13 -077 — (Old Westmount Sanitary Sewer - Gage Ave. to Victoria St. S. — Sanitary Trunk Reconstruction), listed as Item B.1.iii on the Committee of the Whole agenda, Mr. S. Allen, Manager, Engineering Design & Approvals, agreed to provide additional information as to the risk of not moving forward with this project and a rationalization with respect to the substantial differential in the cost of the project. In response to questions related to Tender T13 -091 (Water Heater. NG Residential Regular Tank Energy Star Rated EF >= 0.80), listed as Item B.1.iv on the Committee of the Whole agenda, Mr. Gordon further agreed to provide information as to the number of water heaters involved with this Tender. COUNCIL MINUTES DECEMBER 9, 2013 -284- CITY OF KITCHENER In response to questions related Proposal P13 -079 (Preferred Beer Sponsorship Agreement: KMAC & Golf Courses), listed as Item B.1.v on the Committee of the Whole agenda, Mr. Gordon agreed to circulate information on the other bids that were submitted for this Proposal. Moved by Councillor J. Gazzola Seconded by Councillor B. loannidis "That Tender T13 -082 — Printing of Leisure Magazine, be awarded to Metroland Media Group Ltd., Toronto, Ontario, at their tendered price of $98,066.46, plus H.S.T. of $12,748.64, for a total of $110,815.10, with an option to renew for two (2) additional twelve (12) month terms." - and - "That Tender T13 -017 — Freeport Sewage Pumping Station Upgrades, be awarded to Finnbilt General Contracting Limited, Stratford, Ontario at their corrected tendered price of $4,125,886., including provisional items and contingencies of $435,853., plus H.S.T. of $536,365.18, for a total of $4,662,251.18." - and - "That Tender T13 -077 — Old Westmount Sanitary Sewer (Gage Ave. to Victoria St. S.) — Sanitary Trunk Reconstruction, be awarded to Bre -Ex Construction, London, Ontario at their corrected tendered price of $542,007.72, including provisional items and contingencies of $97,411.44, plus H.S.T. of $70,461., for a total of $612,468.72." - and - "That Tender T13 -091 Water Heater: NG Residential Regular Tank Energy Star Rated EF >= 0.80, be awarded to Rheem Canada Limited, Brampton, Ontario, at their tendered price of $1,000,000., plus H.S.T. of $130,000., for a total of $1,130,000." fir! "That Proposal P13 -079 — Preferred Beer Sponsorship Agreement: KMAC & Golf Courses be awarded to Molson Coors Brewing Company, Toronto, Ontario, for a total investment of $560,000. over the initial five (5) year term, with an option to renegotiate for one (1) additional five (5) year term, subject to mutual agreement." - and - "That Expression of Interest E13 -078 Consultant Services — Margaret Avenue Bridge Replacement (City Bridge #820), be awarded to Hatch Mott MacDonald, Mississauga, Ontario at their estimated fee of $476,613.60, including contingencies of $79,435.60 plus H.S.T. of $61,959.77, for a total of $538,573.37, based on a satisfactory contract being negotiated and an upset fee being established." Carried. 7. COMMITTEE REPORTS — COMMUNITY AND INFRASTRUCTURE SERVICES Moved by Councillor B. loannidis Seconded by Councillor F. Etherington "That the report of the Community and Infrastructure Services Committee be adopted." Mayor C. Zehr advised that in accordance with Councillor Janecki's previously declared pecuniary interest, the Tier 1 Grant allocation to the K -W Community Orchestra, listed as Clause 3 on the Committee report would be voted on separately. Voted on clause by clause. Clause 3 (Tier 1 Grant K -W Community Orchestra) — Carried. COUNCIL MINUTES DECEMBER 9, 2013 -285- CITY OF KITCHENER Recorded Pecuniary Interest & Abstention: Councillor Z. Janecki as he is a member of K -W Community Orchestra. Balance of Report — Carried. 7. COMMITTEE REPORTS — FINANCE AND CORPORATE SERVICES Moved by Councillor S. Davey Seconded by Councillor P. Singh "That the report of the Finance and Corporate Services Committee (November 21, 2013), be adopted." Carried. Moved by Councillor S. Davey Seconded by Councillor P. Singh "That the report of the Finance and Corporate Services Committee (December 2, 2013), be adopted." Carried. 7. COMMITTEE REPORTS — PLANNING AND STRATEGIC INITIATIVES Moved by Councillor B. Vrbanovic Seconded by Councillor K. Gal loway - Sealock "That the report of the Planning & Strategic Initiatives Committee (November 25, 2013), be adopted." Carried. Moved by Councillor B. Vrbanovic Seconded by Councillor K. Gal loway - Sealock "That the report of the Planning & Strategic Initiatives Committee (December 2, 2013), be adopted." Mayor C. Zehr advised that in accordance with Councillor loannidis' previously declared pecuniary interest Clause 3 of the Committee report would be voted on separately. Councillor P. Singh declared a pecuniary interest with respect to Clause 3 of the Committee report as his parents own property in the vicinity of the subject lands; and accordingly, he did not take part in any discussion or voting regarding that matter. A motion was brought forward by Councillor D. Glenn- Graham, seconded by Councillor J. Gazzola, to amend Clause 1 of the Committee report to remove the phrase "save and except the Rotunda and Civic Square which are to be removed from the inventory for naming rights opportunities." Councillor Glenn- Graham's amendment was then voted on and was LOST on a recorded vote, with Councillors D. Glenn- Graham, J. Gazzola, Y. Fernandes and Z. Janecki voting in favour; and Mayor C. Zehr and Councillors B. Vrbanovic, S. Davey, K. Galloway - Sealock, P. Singh, F. Etherington and B. loannidis. The Planning & Strategic Initiatives Committee (December 2, 2013) was then voted on clause by clause. Clause 1 — Carried Unanimously on a recorded vote. COUNCIL MINUTES DECEMBER 9, 2013 -286- CITY OF KITCHENER Clause 2 — Carried Unanimously. Clause 3 — Carried. Recorded Pecuniary Interest & Abstention: Councillor B. loannidis as he owns property within the vicinity of the subject lands. Councillor P. Singh as his parents own property in the vicinity of the subject lands. 8. UNFINISHED BUSINESS — NIL 9. NEW BUSINESS — NIL 10. QUESTIONS AND ANSWERS — NIL 11. BY -LAWS (FIRST READING) — Council agreed to the request of Ms. C. Tarling, City Clerk, to add one additional by -law for three readings this date with respect to a Part Lot Control exemption for lots on Meadowridge Street. Moved by Councillor B. loannidis Seconded by Councillor Z. Janecki "That leave be given the Mover and Seconder to introduce the following by -laws, namely: a. To further amend By -law No. 88 -169, being a by -law to regulate, supervise and govern the parking of vehicles on municipal off - street parking facilities. b. To further amend By -law No. 88 -169, being a by -law to regulate, supervise and govern the parking of vehicles on municipal off - street parking facilities. C. To further amend By -law No. 88 -169, being a by -law to regulate, supervise and govern the parking of vehicles on municipal off - street parking facilities. d. Being a by -law to amend Chapter 502 of the City of Kitchener Municipal Code with respect to Adult Entertainment Parlours. e. Being a by -law to amend Chapter 501 of the City of Kitchener Municipal Code with respect to Business Licence Fees. f. Being a by -law to amend Chapter 375 of the City of Kitchener Municipal Code with respect to Tariff of Fees — Committee of Adjustment. g. Being a by -law to amend Chapter 380 of the City of Kitchener Municipal Code with respect to Tariff of Fees — Planning Matters. h. Being a by -law to amend Chapter 710 of the City of Kitchener Municipal Code with respect to Building Permits and Fees. Being a by -law to amend Chapter 530 of the City of Kitchener Municipal Code with respect to Dogs. Being a by -law to exempt certain lots from Part Lot Control — Block 1 and Part of Block 5, Registered Plan 58M -372 and Part Block 1, Registered Plan 58M -373 - River Ridge Street. k. Being a by -law to exempt certain lots from Part Lot Control — Blocks 1 to 6 inclusive, Registered Plan 58M -371, Blocks 2 and 7 and Part Block 5, Registered Plan 58M -372 — River Ridge Street, Stillwater Street and Spring Creek Street. COUNCIL MINUTES DECEMBER 9, 2013 -287- CITY OF KITCHENER To confirm all actions and proceedings of the Council. M. Being a by -law to exempt certain lots from Part Lot Control - Part of Lots 136, 137, 138, 141, 146, 147, 148, 151, 152, 153, 156, 157, 158, 159, 160, 161, 164, 165, 166, 171, 172, 173, 176, 177, 178, 179, 180, 181, 186, 187, 188, Registered Plan 58M -541 - Meadowridge Street). and that the same be taken as read a first time and stand referred to the Committee of the Whole." Carried. 12. COMMITTEE OF THE WHOLE - On motion, the Council resolved itself into the Committee of the Whole to consider its agenda and Mayor C. Zehr appointed Councillor P. Singh as Chair. On motion, the Council rose from the Committee of the Whole and Mayor C. Zehr occupied the Chair. Moved by Councillor P. Singh Seconded by Councillor F. Etherington "That the proceedings and the recorded pecuniary interests and conflicts taken in the meeting of the Committee of the Whole held this date, as attached hereto and forming part of these minutes are hereby adopted and confirmed." Carried. 14. BY -LAWS (THIRD READING) - Moved by Councillor Y. Fernandes Seconded by Councillor B. loannidis "That the by -laws be given third reading, namely: a. To further amend By -law No. 88 -169, being a by -law to regulate, supervise and govern the parking of vehicles on municipal off - street parking facilities. (By -law No. 2013 -152) b. To further amend By -law No. 88 -169, being a by -law to regulate, supervise and govern the parking of vehicles on municipal off - street parking facilities. (By -law No. 2013 -153) C. To further amend By -law No. 88 -169, being a by -law to regulate, supervise and govern the parking of vehicles on municipal off - street parking facilities. (By -law No. 2013 -154) d. Being a by -law to amend Chapter 502 of the City of Kitchener Municipal Code with respect to Adult Entertainment Parlours. (By -law No. 2013 -155) e. Being a by -law to amend Chapter 501 of the City of Kitchener Municipal Code with respect to Business Licence Fees. (By -law No. 2013 -156) f. Being a by -law to amend Chapter 375 of the City of Kitchener Municipal Code with respect to Tariff of Fees - Committee of Adjustment. (By -law No. 2013 -157) COUNCIL MINUTES DECEMBER 9, 2013 -288- CITY OF KITCHENER g. Being a by -law to amend Chapter 380 of the City of Kitchener Municipal Code with respect to Tariff of Fees - Planning Matters. (By -law No. 2013 -158) h. Being a by -law to amend Chapter 710 of the City of Kitchener Municipal Code with respect to Building Permits and Fees. (By -law No. 2013 -159) Being a by -law to amend Chapter 530 of the City of Kitchener Municipal Code with respect to Dogs. (By -law No. 2013 -160) Being a by -law to exempt certain lots from Part Lot Control - Block 1 and Part of Block 5, Registered Plan 58M -372 and Part Block 1, Registered Plan 58M -373 - River Ridge Street. (By -law No. 2013 -161) k. Being a by -law to exempt certain lots from Part Lot Control - Blocks 1 to 6 inclusive, Registered Plan 58M -371, Blocks 2 and 7 and Part Block 5, Registered Plan 58M -372 - River Ridge Street, Stillwater Street and Spring Creek Street. To confirm all actions and proceedings of the Council. (By -law No. 2013 -162) (By -law No. 2013 -163) M. Being a by -law to exempt certain lots from Part Lot Control - Part of Lots 136, 137, 138, 141, 146, 147, 148, 151, 152, 153, 156, 157, 158, 159, 160, 161, 164, 165, 166, 171, 172, 173, 176, 177, 178, 179, 180, 181, 186, 187, 188, Registered Plan 58M -541 - Meadowridge Street) (By -law No. 2013 -164) be taken as read a third time, be finally passed and numbered serially by the Clerk." Carried. On motion, the meeting adjourned at 10:44 p.m. MAYOR CLERK COUNCIL MINUTES DECEMBER 9, 2013 -289- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE — 1. That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to the Motorcycle Country Riding Club for a barbecue, toy drive and fund raising event at 481 Wellington Street North on December 13, 2013, between the hours of 12:00 p.m. and 11:00 p.m., as outlined in Community Services Department report CSD -13 -112. 2. That for fiscal 2014, donations received by the City of Kitchener on behalf of City - related organizations, namely Minor Sports Groups, Neighbourhood Associations and the KW Physicians Group be redistributed to those organizations as intended by the donor, as outlined in Finance and Corporate Services Department report FCS -13 -171. 3. That, subject to final 2014 budget approval, the 2014 budget for Community Grants Tiers 1, 2 and 3, in -kind facility grants and travel assistance grants, as outlined in Community Services Department report CSD -13 -109, be set at $2,027,404. and allocated as follows: • That 2014 Community Grants Tier 1 in the amount of $1,573,470. as outlined in Appendix `A' to Report CSD -13 -109 be approved for community groups; • That 2014 Community Grants Tier 1 in the amount of $203,672. as outlined in Appendix `B' to Report CSD -13 -109 be approved for minor sports organizations; • That the 2014 budget for Community Grants Tier 2 beset at $175,595; • That the 2014 budget for Community Grants Tier 3 beset at $10,980; • That the 2014 budget for In -Kind Facility Grants and Travel Assistance Grants be set at $7,687; and, • That a 2014 operating grant of $56,000 be approved to the Creative Enterprise Initiative. 4. "That a one -time allocation of the listed investment amounts for 2014, from the Arts and Culture Sustainability Fund, as outlined Chief Administrator's Office report CAO -13 -031, be approved subject to finalization through 2014 budget deliberations: THEMUSEUM $120,000; Kitchener - Waterloo Art Gallery $ 407000; Kitchener Waterloo Symphony $ 407000; Creative Enterprise Initiative (CEI) Allocation to be $ 367000; leveraged for new to mid - career organizations TOTAL $236,000; and, That the funding allocation to the Kitchener Waterloo Symphony be used to fund one -third of the cost related to the joint assessment of that organization and the Centre in the Square with any remaining funds to be transferred to the Symphony once the cost of that assessment is known; and further, That staff be directed to review the allocation process for the Arts and Culture Sustainability Fund for subsequent years, as outlined in Report CAO -13- 031." (Dealt with under Delegations and Carried, as Amended) COUNCIL MINUTES DECEMBER 9, 2013 -290- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE — (Meeting of November 21, 2013) 1. That staff be directed to report and / or take appropriate action on the following matters arising from the November 21, 2013 special Finance and Corporate Services Committee meeting relative to the 2014 Capital Budget, as outlined in the chart below: Cenotaph Provide via issue paper, considerations related to potentially advancing cenotaph project to 2014. Parks and Trails Provide list of parks and trails projects in general provisions for 2014. Provide additional details on downtown incentives Downtown and clarify how downtown incentive funding will ECONOMIC Incentives roll into program (prior to November 25, 2013 DEVELOPMENT Council meeting) Public Art Provide via issue paper planned uses for the Existing Balance I existing balance in public art Capital closeouts List components of the $68,000. of capital FINANCIAL closeouts PLANNING Reserves Provide revenue and expenditure totals for all of the reserves by Final Budget Day CAO - Corporate Plan Explain use of funds in Project # 170101001 — ADMINISTRATION Project Corporate Plan HUMAN People Soft Provide via issue paper status and planned uses RESOURCES of Existing Balance for People Soft system FACILITIES Confirm Elmsdale proceed estimate that was MANAGEMENT KOF project included in the KOF budget. Provide estimate of expected funding shortfall or surplus Communications Provide details of the 10 year replacement plan FIRE SERVICES Plan for Fire communications (dispatch, emergency etc.) Provide issue paper on moving 2014 $488,000. for synthetic turf to 2015 in order to advance 2015 Synthetic Turf funding for Trails / Neighbourhood parks / reallocation of Playground Features / General park Development 2014 funding / General Park Rehabilitation, Paving of McLennan Park Parking Lot and EAB (funded out of CC); Include how resources would be allocated to complete work in the above areas OPERATIONS Synthetic Turf Provide via issue paper information on progress of synthetic turfs fields at Woodside Park. Cenotaph Provide via issue paper, considerations related to potentially advancing cenotaph project to 2014. Parks and Trails Provide list of parks and trails projects in general provisions for 2014. DECEMBER 9, 2013 COUNCIL MINUTES -291- REPORTS ADOPTED BY COUNCIL CITY OF KITCHENER ASSET Quality of Prepare issue paper on how "quality of estimates MANAGEMENT estimates are used ", and how to better estimate Class B and C projects to mitigate over - spending of projects budgeted in the future. ..........Chart continued next page DECEMBER 9, 2013 COUNCIL MINUTES -292- REPORTS ADOPTED BY COUNCIL CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE — (Meeting of November 21, 2013) (Cont'd) Margaret Avenue Indicate detailed funding sources for Margaret Bridge Avenue Bridge. Stormwater Utility Provide listing of ongoing creek rehabilitation ENGINEERING projects planned for 2015. Engineering Prepare Issue paper breaking out 3 engineering Studies studies, include cost of each study and impact if the studies were deferred. Charles and Provide issue paper on impact of removing Water parking Charles and Water parking garage from capital TRANSPORTATION garage forecast. SERVICES Issue paper on plans for surface treatment above garage parking KPL parking garage and potential (funding) gar options. MAYOR AND Home Office Issue paper on reducing the cost of home office COUNCIL OFFICE Technology technology (capital) for Mayor and Council office." FINANCE AND CORPORATE SERVICES COMMITTEE — (Meeting of December 2, 2013) 1. That an extension of the purchase order issued to Stantec Consulting for engineering services related to the reconstruction of Queen Street between Courtland Avenue and Charles Street in the amount of $ 47,000., be approved, as outlined in Infrastructure Services Department report INS -13 -112. 2. That consideration of the proposed City of Kitchener 2014 -2016 Business Plan, as attached to Chief Administrators Office report CAO -13 -039, be referred to the January 30, 2014 Council meeting. 3. That staff be directed to proceed with requests for proposal to hire the services of a Research Consulting firm to develop and conduct quantitative and qualitative research related to our natural gas supply program with Kitchener residents in 2014, as outlined in Infrastructure Services Department report INS -13 -097. (Dealt with under Delegations and Carried) PLANNING AND STRATEGIC INITIATIVES COMMITTEE — (Meeting of November 25, 2013) 1. That prior to completion of Phase 2 of the Corporate Customer Service Strategy, staff be directed to report back in 2014 with the following information: • A Customer Relationship Management (CRM) acquisition and implementation plan, including detailed costing, that is in -line with the roadmap outlined in Community Services Department report CSD -13 -077; and, • A multi -year roadmap, including timelines, for the delivery of additional e- services by the municipality; and further, That staff be directed to proceed with the purchase and implementation of the PingStreet mobile application in an effort to enhance online customer service and diversify the options residents have for requesting services and information from the municipality. COUNCIL MINUTES DECEMBER 9, 2013 -293- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL PLANNING AND STRATEGIC INITIATIVES COMMITTEE — (Meeting of November 25, 2013) (Cont'd) 2. That the existing Traffic Calming Policy 1 -1235 dated August 30, 2004 be repealed and replaced with the Traffic Calming Policy attached to Infrastructure Services Department report INS -13 -106 pending input from a Public Information session as well as the following amendments: • That Clause 15 of the Traffic Calming Policy be amended to "Developers will be required to design streets that limit the potential for excessive speeding and volume. If unable to do so to the satisfaction of the Director of Transportation Services, then traffic calming measures will be incorporated in new plans of subdivision to limit speed and volume to the satisfaction of the Director of Transportation Services "; and, • That Clause 5 of the Traffic Calming Policy be amended to "A roadway must have a minimum volume of 1000 vehicles per day, and an 85th percentile vehicle speed of a minimum of 55km /h or, alternatively, no volume warrant and 85th percentile speeds of 65km /h or greater in order to be considered for a formal traffic calming review. Additionally, roadways within 10% of the noted criteria that have identified environmental constraints will also be considered for a formal traffic calming review "; and further, • That Table 1 (of proposed Evaluation Criteria), be amended to reflect Community Destinations within 450m of a roadway under review. PLANNING AND STRATEGIC INITIATIVES COMMITTEE — (Meeting of December 2, 2013) 1. That the following guiding principles be approved as the foundations for a Municipal Partnership Program and future sponsorship agreements: a) Sponsorship revenue should not be used to fund core programs and services; b) A portion of the revenue generated through future sponsorships should be allocated towards establishing and /or improving the sponsored program, service, facility or enterprise; c) The contributions of municipal sponsorship partners should be acknowledged by the City in a public manner on a regular basis; d) Sponsorship recruitment should match a prospective partner with the audience /participant interests to ensure there is a good fit between the partner and the audience /participant; e) The focus of the "ask" to potential sponsorship partners should be marketing -based objectives and not philanthropic or charitable in nature; f) The products, services and brand of sponsorship partners should not reflect negatively on the municipality; g) The City should not enter into any sponsorship agreements including naming rights with companies that are a direct competitor of the municipality or its enterprises; and, That staff be directed to complete the following activities in 2014, prior to reporting back to City Council on the full implementation of a Municipal Partnership Program: DECEMBER 9, 2013 COUNCIL MINUTES -294- REPORTS ADOPTED BY COUNCIL CITY OF KITCHENER PLANNING AND STRATEGIC INITIATIVES COMMITTEE — (Meeting of December 2, 2013) (Cont'd) 1. (Cont'd) a) Consult with the public on the initial inventory of municipal assets and partner benefits of a Municipal Partnership Program, as outlined in Appendix B of the Municipal Sponsorship Strategy, save and except the Rotunda and Civic Square which are to be removed from the inventory for naming rights opportunities; b) Consult with the local business community to test the concept of a Municipal Partnership Program and refine, if necessary, the initial inventory of municipal assets and partner benefits to be included in the program, as outlined in Appendix `B' of the Municipal Sponsorship Strategy, as attached to Community Services Department report CSD -13 -105, with the exception of the Rotunda and Civic Square; c) Develop a comprehensive Municipal Sponsorship and Corporate Advertising Policy which will guide future decisions regarding the solicitation, management and termination of sponsorships; d) Develop staffing and funding options for City Council's future consideration that would effectively implement a corporate -wide Municipal Partnership Program; e) Establish an internal steering committee of staff responsible for providing ongoing strategic direction into the development of a Municipal Partnership Program and reporting back to City Council on the results of the work identified above; and further, That staff be directed to issue a request for proposals (RFP) to engage the services of an outside vendor to support increased advertising sales through municipal assets such as: corporate publications (e.g. Your Kitchener, Leisure, Best of Times); municipally owned and operated websites, and facility /vehicle advertising (e.g. parking garages, aquatics facilities, fleet vehicles). (Carried Unanimously) 2. That consideration of the Statue Project — A Celebration of Leadership, as outlined in Infrastructure Services Department report INS -13 -113 be tabled to allow for public consultation; and, That the results of the public consultation, which is to include web -based opportunities for feedback on the City's website, detailed project plans and a fundraising update be brought back to Council for consideration in March 2014; and further, That the Statue Project — A Celebration of Leadership, be registered with the sesquicentennial organization as a City of Kitchener project. 3. That staff proceed with Planning Around Rapid Transit Stations (PARTS), as informed by the Phase 1: Project Plan and Background Report, generally in accordance with the sequence and timing outlined in Appendix `B' to Community Services Department report CSD -13 -104 and subject to business planning and purchasing processes. COUNCIL MINUTES DECEMBER 9, 2013 -295- CITY OF KITCHENER COMMITTEE OF THE WHOLE A. BY -LAWS LISTED ON THE AGENDA — 2ND READING — It was resolved: "That the by -laws considered by this Committee be taken as read a second time and be recommended for enactment." B. ADMINISTRATIVE REPORTS — 1. Various Tenders Dealt with under Delegations. 2. FCS -13 -194 — Land Purchase from Region — Freeport Sewage Pumping Station Council considered Finance and Corporate Services Department report FCS -13 -194 (S. Ross), dated December 2, 2013. It was resolved: "That part of the lands adjacent to the Freeport Sewage Pumping Station and located within the road allowance for King Street, being Parts 1, 2 and 3 on the draft reference plan attached (the "Subject Lands ") be purchased from the Region of Waterloo for nominal consideration, subject to the reservation of an easement over Part 2 on the draft reference plan; That the City assist in ensuring KW Hydro receives an easement from the Region of Waterloo over Part 4, on the draft Reference Plan attached; and, That the City pay all costs associated with the transaction, including the Region's road closure and advertising costs, as well as all other administrative fees, to the satisfaction of the City Solicitor; and further, That the Mayor and Clerk be authorized to execute all documents required to complete the foregoing transaction to the satisfaction of the City Solicitor." 3. INS -13 -114 — Scope Increase — PO #201126 — Levitt - Goodman Architects Ltd. Council considered Infrastructure Services Department report INS -13 -114 (J. Readman), dated December 2, 2013. It was resolved: "That a $232,200, plus H.S.T. increase to the existing administration fee purchase order #201126 with Levitt - Goodman Architects Ltd. for the Civic District Parking Garage and KPL Redevelopment Project be approved." 4. FCS -13 -195 — Altered Road Dedication- One Victoria Street Council considered Finance and Corporate Services Department report FCS -13 -195 (S. Ross), dated December 2, 2013. Councillor P. Singh declared a pecuniary interest as his parents own property in the vicinity of the subject area; and accordingly, he did not take part in any discussion and voting regarding that matter. It was resolved: "That Momentum Developments be allowed to retain the air and subterranean rights of a road dedication adjacent to 445 King Street West, pursuant to a Site Plan Agreement; and further, COUNCIL MINUTES DECEMBER 9, 2013 -296- CITY OF KITCHENER COMMITTEE OF THE WHOLE B. ADMINISTRATIVE REPORTS — (CONT'D) 4. FCS -13 -195 — Altered Road Dedication- One Victoria Street (Cont'd) That the City accept a Transfer /Deed from Momentum Developments for Part 9 on the extract of the draft Strata Reference Plan attached to FCS -13 -195 in satisfaction of the road dedication requirements." 5. FCS -13 -196 — Sale of Land to Habitat for Humanity — Donley Road Allowance Council considered Finance and Corporate Services Department report FCS -13 -196 (S. Ross), dated December 3, 2013. It was resolved: "That the City declare the lands marked on attached Appendix "A" (the "Subject Lands ") surplus to the City's needs; and further, That the City initiate the road closing procedure for the former road right of way, if required; and further, That the Mayor and Clerk be authorized to execute all documents necessary to affect the sale of the Subject Lands to Habitat for Humanity for approximately $4,375.00, subject to the submission of a Reference Plan, all to the satisfaction of the City Solicitor." 6. FCS -13 -197 - Appointment to Heritage Kitchener Committee — St. Mary's Heritage Conservation District Council considered Finance and Corporate Services Department report FCS -13 -197 (D. Livingstone), dated December 4, 2013. It was resolved: "That Kerry Kirby be appointed to Heritage Kitchener as the Committee's representative from the St. Mary's Heritage Conservation District for a term expiring November 30, 2014." 7. CSD -13 -113 - Kitchener Soccer Club — Office Space Agreement Council considered is Community Services Department report CSD -13 -113 (D. Keelan), dated December 4, 2013. It was resolved: "That the Mayor and Clerk be authorized to execute the renewal of a License agreement with Kitchener Soccer Club for the use of office space at Budd park, subject to the satisfaction of the City Solicitor." 8. CAO -13 -042 — Mission to Morogoro, Tanzania Council considered is Chief Administrator's Office report CAO -13 -042 (R. Regier), dated December 3, 2013. It was resolved: "That staff be authorized to participate in the Federation of Canadian Municipalities 2014 Municipal Partnership for Economic Development program in Morogoro, Tanzania."