HomeMy WebLinkAboutFCS-13-117 - T13-057 - Conventional Cab & Chassis
REPORT TO: Jeff Willmer, Chief Administrative Officer
DATE OF MEETING: 2013-07-18
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext.
7089
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2013-07-10
REPORT NO.: FCS-13-117
SUBJECT: T13-057 – Three (3) Units of Snow and Ice Removal
Equipment to be mounted on a 29,937 kg (66,000 lb)
G.V.W. Tandem Rear Axle Conventional Cab and Chassis
RECOMMENDATION:
That Tender T13-057 – Three (3) Units of Snow and Ice Removal Equipment to be mounted on
a 29,937 kg (66,000 lb) G.V.W. Tandem Rear Axle Conventional Cab and Chassis, be awarded
Viking Cives Ltd., Mount Forest, Ontario,
to at their tendered price of $205,029., plus H.S.T.
of $26,653.77, for a total of $231,682.77.
BACKGROUND:
These units will replace 211300, 213300 and 221306, as approved for replacement in the 2013
Annual Fleet Equipment Review. These units are 12 years old on a nine (9) year lifecycle.
REPORT:
This Tender was advertised publicly on the City of Kitchener website and the Internet through
the Ontario Public Buyers Electronic Tendering Information System. Documents were
th
downloaded by ten (10) interested parties, and by the closing date of Thursday, July 4, 2013,
one (1) tender had been received.
The tender was reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
The following tenders were received:
Bid Price
Viking Cives Ltd. Mount Forest ON $ 231,682.77 *
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A) submitted by Viking Cives Ltd., Mount Forest, Ontario, is fair and
reasonable for a purchase of this scope and the upset limit is within the budget allowance (B)
provided for the replacement of these units.
Funding for this equipment was included in the 2013 Fleet Equipment Purchases capital budget.
The estimated surplus for this tender (D) will remain within the Equipment Reserve Fund to fund
future equipment purchases.
Tender T13-057
Three (3) Supply and Install Snow and Ice removal equipment.
Estimated Cost for this Tender
Tender T13-057 costs including HST $ 231,683
less: HST rebate on tender (23,045)
Net Cost Being Awarded 208,638 A
Projected Costs for Additional Outfitting 24,000
Total Estimated Cost for this Tender $ 232,638 C
Budget for this Tender
Replacement of Operations units 211300, 213300 and 221306 $ 300,000 B
Estimated Surplus/(Deficit) for this Tender (B - C) $ 67,362 D
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services