HomeMy WebLinkAboutLibrary - 2013-12-11
MINUTES OF BOARD OF TRUSTEES
MEETING FOR
KITCHENER PUBLIC LIBRARY BOARD
1. CALL TO ORDER
The Regular Board Meeting of the Kitchener Public Library Board was called to
order at 6:40 p.m. on Wednesday, December 11, 2013, by the 1 Vice-Chair, Mr.
st
Mike Farwell, in the Oak Room at the Walper Hotel.
TRUSTEES PRESENT
Ms. Lorraine Beattie, Mr. Tim Blundon, Mr. Wayne Buchholtz, Mr. Mike Farwell,
Councillor Kelly Galloway-Sealock, Mr. Bruce MacNeil, Ms. Jacqueline
McLaren.
Ms. Sonia Lewis, Secretary-Treasurer and Chief Executive Officer.
STAFF PRESENT
Ms. Lesa Balch, Ms. Gloria Grigas, Ms. Sabina Franzen, Ms. Ann Wood.
REGRETS
Mr. Dan Carli, Ms. Lynn Gazzola, Ms. Erin Rudland, Councillor Berry
Vrbanovic.
GUESTS
Ms. Sherry Erb, KPL Foundation President.
2. AGENDA REVIEW
13-80 On motion by Mr. Wayne Buchholtz and seconded by Ms. Jacqueline McLaren, it
was RESOLVED that the Agenda be adopted.
CARRIED
There were no pecuniary / conflict of interest declarations.
Kitchener Public Library Board 2 December 11, 2013
Mr. Mike Farwell welcomed Ms. Lorraine Beattie to her first Board meeting.
Kitchener City Council appointed Ms. Lorraine Beattie for a one-year term
commencing December 1, 2013, to fill the vacancy on the Board.
3. MINUTES of the Board Meeting of November 20, 2013
13-81 On motion by Mr. Bruce MacNeil and seconded by Mr. Tim Blundon, it was
RESOLVED that the Minutes of the Board Meeting of November 20, 2013, be
approved.
CARRIED
4. BUSINESS ARISING
None.
5. 1. BUSINESS
REPORT OF OFFICERS
(a) Report of the Chair
Updates
Mr. Mike Farwell reminded the Library Board that the Operating Budget was
being discussed by City Council tomorrow, December 12, 2013.
As reviewed at the meeting, Board members will follow up with ph
Councillors before final budget day. Ms. Sonia Lewis will send budget
highlights to the Board.
CEO Performance Appraisal
A copy of the yearend strategic plan progress report was emailed to the Board on
December 2 and a print copy was provided in the December Board p
Performance Appraisal form to Mr. Dan Carli by December 21.
Strike Nominating Committee
Mr. Bruce MacNeil agreed to Chair the Nominating Committee. Ele
positions of Chair, 1 Vice-Chair, 2 Vice-Chair, and Chair of the various
stnd
Committees will be held at the January Board meeting. Mr. Bruce MacNeil will
poll the Board asking for nominations for all positions.
Kitchener Public Library Board 3 December 11, 2013
Ontario Library Association (OLA) Conference 2013
The Board was asked to email Ms. Sonia Lewis if interested in attending sessions
offered at the OLA Conference from January 29 to February 1, 2014.
2014 Library Board Meeting Schedule
13- On motion by Mr. Wayne Buchholtz and seconded by Ms. Jacqueline McLaren, it
was RESOLVED to approve the 2014 Library Board Meeting Schedule, as printed.
CARRIED
The location of the Board meetings will revert to the Central Li
construction.
(b) Facilities Planning & Building Committee
Central Library Project Update
Mr. Mike Farwell provided the Board with an update of the central library
project to date.
An updated construction schedule has revised the project complet
May 2014.
Ahrens Street reopened to traffic on November 28.
On the lower level of the library, the wood ceiling has been installed. Work has
commenced to install the washroom ceramic tile and the wood door and
washroom ceramic tiles.
Drywall and electrical work is ongoing on the ground floor and upper floors of
the library.
All the old roofing has been removed and the new roofing has been installed.
The installation of the exterior curtainwall is ongoing and the
landscaping has been delayed until Spring.
The Main library will be closed Monday, December 23 from 7:00 am until
approximately 4:00 pm due to a scheduled construction related hydro shutdown
Branches will be open all day.
The second phase of the underground parking garage has been comp
scheduled to open tomorrow morning, Thursday, December 12, 2013.
may access the parking garage via Queen Street and Otto Street. Pedestr
may enter/exit the parking garage through two access stairwells
the Regional Municipality of Waterloo Administration building, a
library. The two phases of the parking garage will now be linked so vehicles and
Kitchener Public Library Board 4 December 11, 2013
Council
necessary due to the delay in the project.
(c) Finance Committee
November 2013 Financial Statement
13-83 On motion by Councillor Kelly Galloway-Sealock and seconded by Mr. Tim
Blundon, it was RESOLVED to accept the November 2013 Financial Statement, as
printed.
CARRIED
2014 2023 Capital Forecast
A revised copy of the KPL Capital Forecast 2014 2023 was provided in the
Board package. Although no significant changes were noted, the off of
the numbers resulted in changes to the document.
13-84motion by Mr. Wayne Buchholtz and seconded by Ms. Jacqueline McLaren, it
was RESOLVED to approve the revised 2014 2023 Capital Forecast, as printed.
CARRIED
(d) Fundraising Committee
Mr. Tim Blundon provided the Board with an update of the capital
date and plans for 2014.
Ms. Sonia Lewis thanked Mr. Tim Blundon and Mr. Mike Farwell for
thank you calls to donors in recognition of Giving Tuesday.
(e) Public Service & Policy Committee
Updates
Mr. Wayne Buchholtz referred to the Business Plan Yearend Progress Report
provided in the Board package.
Ms. Sonia Lewis responded to questions regarding the public tutori
the status of the proposed changes to the public service desk at
Community Library.
ongoing commitment to successfully
completing project deadlines.
Kitchener Public Library Board 5 December 11, 2013
(e) Report of the Secretary-Treasurer and CEO
Updates
Please submit
Strategic Plan
An online version of the approved 2014 2016 Strategic Plan will be available by
the end of January 2014. The printed version will be packaged as part of the
branding launch and therefore follow at a later date.
Emails distributed in Past Month
No questions were noted.
7. II. NEW BUSINESS
None.
8. III. PRESENTATIONS
(a) Report of Councillors
Councillor Kelly Galloway-Sealock reported that the City of Kitchener approved
the Municipal Sponsorship Strategy at its Monday, December 16 meeting, with
the goal of generating revenue for the City.
The City is also moving forward with the second phase of its Customer Service
strategy.
Council meets regarding the Operating Budget on December 12, 2013.
(b) Annual KPL Foundation Report
Mr. Mike Farwell welcomed Ms. Sherry Erb, KPL Foundation President.
Ms. Sherry Erb provided the annual report for the KPL Foundation
initiatives:
language books allows families to read together in their first language as
well as English;
Enriched the summer reading club system-wide;
Library;
Supported the ongoing outreach initiatives of and
Sharing the Creative Spark
.
Library Links for Life
Kitchener Public Library Board 6 December 11, 2013
The Foundation will also make a donation to the evolve.literallyin
support of the Central Library project.
Mr. Mike Farwell thanked Ms. Sherry Erb for efforts
throughout the year.
9 . ADJOURNMENT
13-85 There being no further business, on motion by Mr. Bruce MacNeil, it was
RESOLVED to adjourn the meeting at 7:20 p.m.
CARRIED
[Mr. Dan Carli joined the reception that followed.]
_______________________________ _________________________________
Chair Secretary-Treasurer
Kitchener Public Library Board 7 December 11, 2013
Attachments Accompanying December 11, 2013 Board Meeting]
(a) November 20, 2013 Library Board Minutes
(b) November 2013 Financial Statement
(c) January 2014 Calendar of Events
(d) 2014 Library Board Meeting Schedule
(e) Email Summary from CEO November 13 December 3, 2013
(f) Business Plan Yearend Report
(g) Revised 2014 2023 Capital Forecast