HomeMy WebLinkAboutKit Housing - 2013-05-15
Agenda # 4.1
KITCHENER HOUSING INC
MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS
HELD:
Schmalz Room, City Hall, 200 King Street West, Kitchener
DATE:
May 15, 2013
TIME:
4:00 p.m.
PRESENT: ,
Andrew HeadBob McColl, Carl Zehr, Ted Bleaney, Corrine Cash,
Richard Parent, Ted Bleaney,
RESOURCE
STAFF:
Karen Kwiatkowski, Iulian Anghel, Lori Trumper
ABSENT:
Denny Cybalski, Frank Etherington, Christian Witt, Mike Seiling, Camelia
Suciu
Opening Remarks
1.
Andrew Head - Chair, called the meeting to order at 4:00 p.m.
Conflict of Interest
2. - nil
Approval of Agenda
3.
On a motion
by Ted Bleaney, seconded by Bob McColl and CARRIED,
that the agenda be approved.
Minutes
4.
Approval of Board Minutes – April 17, 2013
4.1
The minutes of the Board of Directors Meeting –April 17, 2013 had been circulated with
the agenda.
On a motion
by Bob McColl seconded by Corrine Cash and CARRIED,
it was resolved that the minutes of the Board Meeting of April 17, 2013
be accepted as true.
4.2 93 -99 Gage Avenue Presentation
Members received information in their package regarding the retaining wall between 103
Gage Avenue and 99 Gage Avenue.
Mr. Ross Steckley, Musselman Excavating and Mr Paul Douglas, MTE Engineering
presented the engineer wall proposal. The two representatives presented a case in which
the 103 Gage Avenue property will remain intact with only a small change in grade to the
103 Gage Avenue property and not touch the existing swell on 103 Gage Avenue. The
Board agreed with the details as presented
Particulars in letter of understanding:
Cost to rebuild the existing privacy fence at 103 Gage Avenue will be paid by the
owner of 99 Gage Avenue
Reconstructive fence will follow the parallel existing privacy fence
Existing post will be restored with new 6x6 pressure treated posts with concrete
bases
The owner of 99 Gage Avenue holds Kitchener Housing Inc safe and harmless
with respect with the building of the retaining walls and fence activities.
Settling of newly compacting soils will require a long standing guarantee by 99
Gage Avenue.
Staff to receive draft letter before commencement of work from MTE. Staff will follow
up as work proceeds.
Finance & Administration Business
5.
5.1 Financial Statements – April 2013
The financial statements for April have been circulated with the agenda. Lori Trumper
gave an overview of the report.
On a motion
by Bil Ioannidis, seconded by Richard Parent and
CARRIED, the April financial statements be approved.
Rental Arrears Report – April, 2013
5.2
Rental Arrears Report for April 2013 had been circulated with the agenda. The arrears
were at 2%, we had 4 vacancy and we were over the market target by 9 units.
A.C hydro surcharge for 2013
5.3
Air conditioners are a separate agreement between KHI and tenants where hydro is not
included in their rent. Each air conditioner must be professionally installed, inspected and
approved by KHI Property staff. All costs and liability are the sole responsibility of the
tenant.
The Region of Waterloo has allowed an increase of 7.5% in funding for electricity for the
2013 budget year and the company we use for sub metering of hydro for David Street
Phase I and II have advised that rates are expected to increase between 7% and 8% for
the next three years. On that basis two scenarios for rate increases for hydro surcharge
were presented.
5 % 7.50%
Total Total
5000 BTU 120 6.00 126.00 9.00 129.00
6000 BTU 130 6.50 136.50 9.75 139.75
7000 BTU 155 7.75 162.75 11.63 166.63
8000 BTU 185 9.25 194.25 13.88 198.88
9000 BTU 200 10.00 210.00 15.00 215.00
10000 BTU 230 11.50 241.50 17.25 247.25
12000 BTU 260 13.00 273.00 19.50 279.50
14000 BTU 290 14.50 304.50 21.75 311.75
On a motion
by Ted Bleaney, seconded by Bil Ioannidis and CARRIED,
a 5% increase to the 2013 Air Conditioning surcharge rates be approved.
Property Business -
6. was discussed in Caucus
Tenant Placement
6.1 – was discussed in Caucus
Property Maintenance Report
6.2 – was discussed in Caucus
General Manager’s Report -
7.was discussed in Caucus
Open Forum - nil
8.
Other –
9.
Adjournment
10.
On a motion
by, Ted Bleaney seconded by Bob McColl and CARRIED, the
meeting adjourned at 5:30 P.M
ACCEPTANCE OF MINUTES
___________________________________ __________________________
Chairman Secretary