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HomeMy WebLinkAbout2014-01-13 FINANCE AND CORPORATE SERVICES COMMITTEE JANUARY 13. 2014 CITY OF KITCHENER The Finance and Corporate Services Committee met this date commencing at 10:00 a.m. Present: Councillor P. Singh -Vice-Chair Mayor C. Zehr and Councillors F. Etherington, Y. Fernandes, K. Galloway-Sealock, D. Glenn-Graham, B. loannidis, Z. Janecki, S. Davey and B.Vrbanovic. Staff: J. Willmer, Chief Administrative Officer D. Chapman, Deputy CAO, Finance &Corporate Services P. Houston, Deputy CAO, Infrastructure Services M. May, Deputy CAO, Community Services T. Beckett, Fire Chief C. Tarling, Director, Legislated Services &City Clerk L. Johnston, Director, Corporate Communications & Marketing R. Hagey, Director, Financial Planning A. Pinard, Director, Planning S. Turner, Director, Bylaw Enforcement D. Livingstone, Committee Administrator 1. CSD-14-002 - 2014 GRAAC APPOINTMENTS The Committee considered Community Services Department report CSD-14-002, dated January 6, 2014 recommending several applicants be appointed to the Grand River Accessibility Advisory Committee (GRAAC)for a 3-year term. On motion by Councillor B. laonndis- it was resolved: "That the following applicants be appointed to the Grand River Accessibility Advisory Committee (GRAAC) for a 3-year term ending December 31, 2016, pending ratification by the partnering municipalities of the City of Waterloo, Region of Waterloo, Township of North Dumfries, Township of Wellesley and Township of Woolwich: Sharon Giles City of Kitchener New Christine Taylor City of Kitchener New Laura Master City of Kitchener New Dawn Clelland City of Kitchener New Paula Saunders City of Kitchener Reappointment David Kuhn City of Kitchener Reappointment Carrie Speers City of Kitchener Reappointment " 2. FCS-14-007 - ENVIRONMENTAL COMMITTEE RECOMMENDATION - 2013 COMMUNITY ENVIRONMENTAL IMPROVEMENT GRANT(CEIG) The Committee considered Finance and Corporate Services Department report FCS-14-007, dated December 23, 2013 recommending for approval the 2013 Community Environmental Improvement Grant (CEIG), to be funded from the Environmental Stewardship Capital Account. On motion by Councillor B. Ioannidis- it was resolved: "That the 2013 Community Environmental Improvement Grant (CEIG), to be funded from the Environmental Stewardship Capital Account, as outlined in Finance and Corporate Services report FCS-14-007, be awarded as follows: • $2,538. to Guelph Street Garden for a Rain Water Harvesting Demonstration program in Uniroyal Goodrich Park conditional upon approval from City Parks Operations, receipt of a building permit, and proof of receipt of other requested funding; and, FINANCE AND CORPORATE SERVICES COMMITTEE JANUARY 13. 2014 -2 - CITY OF KITCHENER 2. FCS-14-007 - ENVIRONMENTAL COMMITTEE RECOMMENDATION - 2013 COMMUNITY ENVIRONMENTAL IMPROVEMENT GRANT(CEIG) (CONT'D) • $1,870. to Clipped Outdoors for a guided weekly summer program to introduce women and families to Kitchener's public green spaces; and further, • $752.50 to Transition KW for the Climate Change Adaptation Toolkit." 3. FCS-14-008 - ENVIRONMENTAL COMMITTEE APPOINTMENT OF NEW MEMBER The Committee considered Finance and Corporate Services Department report FCS-14-008, dated December 23, 2013 recommending for approval the appointment of a new member to the Environmental Committee for a term expiring November 30,2014. On motion by Councillor B. loannidis- it was resolved: "That Katarina Milicic be appointed to the Environmental Committee for a term expiring November 30, 2014." 4. CSD-14-007 - FIRE DEPARTMENT PUMPER/AERIAL APPARATUS PURCHASE The Committee considered Community Services Department report CSD-14-007, dated November 25, 2013 recommending the tender process be waived in order to purchase a pumper/aerial apparatus. It was noted that any recommendation relating to this item would be considered at the Special Council meeting later this same date. Mayor C. Zehr entered the meeting at this time. Chief T. Beckett provided an overview of the Report, stating that there is a potential cost savings of approximately $300,000. by waiving the tender process and purchasing a Pumper/Aerial truck that is in stock at a dealership rather than the tender and custom build process. Councillors K. Galloway-Sealock and S. Davey entered the meeting prior to the Recorded Vote being taken. The following motion was voted on by a recorded vote and Carried with Mayor C. Zehr and Councillors B. Vrbanovic, F. Etherington, S. Davey, D. Glenn-Graham, B. Ioannidis, Y. Fernandes, K. Galloway-Sealock and P. Singh voting in favour; and Councillor Z. Janecki voting in opposition. Councillor J. Gazzola was not present at this meeting and accordingly did not vote. On motion by Councillor B.Vrbanovic - it was resolved: "That the tender process be waived for the purchase of a custom built pumper/aerial apparatus and allow the purchase of a comparable stock apparatus from a pre-qualified dealer at a cost not greater than $782,800.00." 5. CSD-14-001 - BY-LAW ENFORCEMENT COVERAGE -LOWER DOON AREA The Committee considered Community Services Department report CSD-14-001, dated January 7, regarding the special By-law Enforcement program in the Lower Doon and Pioneer Park areas. Mr. S. Turner reviewed the report advising that the By-law Enforcement Division has implemented special coverage in the residential areas around Conestoga College. He stated that a commitment was made to the residents of the Lower Doon and Pioneer Park areas as well as the Town and Gown Committee to reduce response times for noise and parking complaints. He further stated that as part of the program, the By-law Enforcement Officers proactively engage the residents to encourage respectful behaviours in consideration of neighbours. FINANCE AND CORPORATE SERVICES COMMITTEE JANUARY 13. 2014 -3 - CITY OF KITCHENER 5. CSD-14-001 - BY-LAW ENFORCEMENT COVERAGE -LOWER DOON AREA(CONT'D) In response to questions, Mr. Turner indicated that the area landlord associations have been involved in initiatives to address the concerns and has received support from the College through the Town and Gown Committee. Councillor K. Galloway-Sealock inquired if there was a timeline associated with the commitment for special coverage in the Lower Doon and Pioneer Park areas, and indicated that she would encourage staff to provide an opportunity for the committee to review the program in three years' time. On motion by Councillor K. Galloway-Sealock- it was resolved: "That staff be directed to review the By-law Enforcement program of special enforcement coverage in the Lower Doon and Doon Pioneer Park areas and report back to Council every 3 years, beginning in 2017." 6. ICE STORM UPDATE Mr. D. Chapman provided an update on the cost of the ice storm indicating that the cost of the winter ice storm was approximately $140,000. with additional clean-up costs to be considered. He stated that other Ontario municipalities have sought financial assistance through the Ontario Disaster Relief Assistance Program (ODRAP), which provides financial assistance within the declared disaster area to restore damaged public infrastructure and/or private property to pre-disaster condition, when the cost of restoration exceeds the financial capacity of the affected individuals, municipality and community at large. Mr. Chapman indicated that there is a high threshold to qualify for relief assistance, which staff does not anticipate to meet for clean-up costs associated with the ice storm. Members of the Committee generally expressed support for staffs' position on the matter. At the request of the Committee, Mr. J. Willmer agreed to provide an update on the meeting with the Regional Emergency Advisory Committee regarding the ice storm clean-up efforts, at a future Committee meeting. 7. ADJOURNMENT On motion, this meeting adjourned at 11:24 a.m. D. Livingstone Committee Administrator