HomeMy WebLinkAboutFCS-14-002 - T13-095 - Toner Cartridges (Coop)
REPORT TO:Committee of the Whole
DATE OF MEETING:
2014-01-27
SUBMITTED BY:
Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
PREPARED BY:
Ryan Scott, Buyer, 519-741-2200 ext. 7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2013-12-24
REPORT NO.: FCS-14-002
SUBJECT:
T13-095 – Toner Cartridges (Co-operative)
RECOMMENDATION:
That the City of Kitchener’s portion of Tender T13-095 – Toner Cartridges (Co-operative), be
1135378 Ontario Ltd - Printers Plus, Ottawa, Ontario
awarded to , for a one (1) year term,
with an option to renew for four (4) additional twelve (12) month terms.
BACKGROUND:
This is a co-operative tender issued by the City of Kitchener (Lead Agency) on behalf of the Co-
operative Purchasing Group of Waterloo Region (CPGWR). Participating agencies included:
City of Kitchener, City of Waterloo, Region of Waterloo, Waterloo Catholic District School Board,
Waterloo Regional Police Service, Kitchener Public Library, Waterloo Public Library, County of
Brant, and the Township of Woolwich.
The tender is based on fixed unit prices on an estimated representative sampling of toner
cartridges used over the last year. The actual spend will fluctuate depending on the level of
usage throughout the term of the contract.
The City of Kitchener’s portion of this co-operative contract is estimated at $39,568.28, for a one
(1) year period. Yearly increases will be based on the Ontario Consumer Price Index to the
nearest $0.05.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
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by forty-five (45) interested parties, and by the closing date of Thursday December 12, 2013,
thirteen (13) tenders had been received.
The following tenders were received:
Bid Price
1135378 Ontario Ltd - Printers Plus Ottawa ON $260,168.03 *
QRX Technology Group Vaughan ON $264,979.69
Staples Advantage Canada Mississauga ON $265,323.06
ASCA Office Solutions Vaughan ON $272,191.91
Complete Consumable Center Inc. Pierrefonds QC $272,500.20
A.V.O. Systems Ltd. Markham ON $291,288.80
The Computer Media Group Ottawa ON $293,122.51
CDW Canada Etobicoke ON $312,925.27
SmartPrint Inc. Toronto ON $320,119.68
PC Parts Now Inc. Markham ON $326,915.76
DCT Technologies Pointe-Claire QC $366,202.46
Global Laser Inc Brantford ON $369,208.21
OE Canada Inc London ON $374,684.23
The price for Toner Cartridges has decreased 11% from the previous contract.
The tender was reviewed by A. Dooling, Buyer (Region of Waterloo), D. Scheerer, Buyer (City
of Waterloo), L. Johnson, Buyer (Waterloo Catholic District School Board) and P. Penlington,
Stores/Fleet Manager (Waterloo Regional Police), who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts.
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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