HomeMy WebLinkAboutFCS-14-017 - E13-096 - Consultant Services - Delisle and Peltz Avenues Road Reconstruction
REPORT TO:
Committee of the Whole
DATE OF MEETING:
2014-01-27
SUBMITTED BY:
Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
PREPARED BY:
Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
WARD(S) INVOLVED:
10
DATE OF REPORT:
2014-01-17
REPORT NO.:
FCS-14-017
SUBJECT: E13-096 Consultant Services – Delisle Avenue (Moore
Avenue to Dekay Street) & Peltz Avenue (Moore Avenue to
Waterloo Street) Road Reconstruction
RECOMMENDATION:
That Expression of Interest E13-096 Consultant Services – Delisle Avenue (Moore Avenue to
Dekay Street) & Peltz Avenue (Moore Avenue to Waterloo Street) Road Reconstruction, be
Meritech Engineering, Cambridge, Ontario
awarded to at their estimated fee of $227,767.48,
including contingencies of $20,706.13 plus H.S.T. of $29,609.77, for a total of $257,377.25,
based on a satisfactory contract being negotiated and an upset fee being established.
BACKGROUND:
The Delisle Avenue and Peltz Avenue reconstruction project has been initiated to address the
infrastructure issues which currently exist. The infrastructure along Delisle Avenue and Peltz
Avenue has generally reached the end of its useful life and requires full replacement. The
project includes the reconstruction of all underground services (sanitary sewer, storm sewer and
watermain), as well as sanitary and water service connections to the property line. The asphalt
roadway will be reconstructed as well as sidewalks and curbs. Also included in the project
scope is a sanitary flow monitoring component.Construction is expected to occur in 2015.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of K. Mick, Design and Approvals Engineer, S. Shah, Design Engineer, C. Spere,
Manager of Engineering Construction, and L. Gordon, Director of Supply Services.
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Expressions of interest were advertised publicly on the City of Kitchener website and on the
internet through the Ontario Public Buyers Association Electronic Tendering Information System
relative to this project. Documents were downloaded by twenty-five (25) interested parties, and
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by the closing date of Tuesday December 10, 2013, ten (10) responses had been received.
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The review committee met on Tuesday December 17, 2013, to review the submissions and a
shortlist of three (3) candidates was selected for further interviews. The Committee met on
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Wednesday January 15, 2014 to interview the shortlisted candidates. The Committee elected
to award the project to Meritech Engineering, Cambridge, Ontario.
The Committee rated consultants on the following criteria:
Evaluation of Proposed Project Manager
Completeness of Proposal
Qualifications/Expertise
Variety & Quality of Disciplines In House/In Consortium
Past Performance
Knowledge of the City (re: this area)
Permanent Local Office
Amount of City Work Completed in the Past
Proposed Project Team
Effect of Interview
Cost of Consultant’s Fees
Effectiveness of Work Plan
A listing of the responding parties follows for your reference:
AIA Engineers Ltd. Mississauga ON
Conestoga-Rovers & Associates Waterloo ON
Genivar Inc. Guelph ON
Hatch Mott MacDonald Kitchener ON
IBI Group Waterloo
McIntosh Perry Kingston ON
Meritech Engineering Cambridge ON
MMM Group Kitchener ON
MTE Consultants Inc. Kitchener ON
WalterFedy Kitchener ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
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transparency in the procurement of goods and services
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and implementation of
these types of projects typically involves city staff and resources from across the corporation. These
costs are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for all city
staff in support of the project such as Engineering, Kitchener Utilities, and Transportation Planning.
The line item also includes all regulatory permitting, geotechnical and material testing, detouring and
traffic control, alternate access and parking requirements and any other miscellaneous costs. Projects
utilizing in-house staff will include costs for inspection during construction and contract administration.
The net cost for this expression of interest (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital budget. The estimated surplus (E) will remain within
the project to fund future work.
Expression of Interest E13-096
Delisle / Peltz Reconstruction
The total budget for all phases of this project is $1,818,357.00
Estimated Cost for this Phase of Work
Expression of Interest E13-096 costs, including HST 257,377.25
less: HST rebate on tender (25,601.05)
Net Cost Being Awarded 231,776.20 A
Costs Incurred to Date 14,492.60
Projected Costs: Staff Time/Material Testing 63,737.00
Total Estimated Cost for this Phase of Work 310,005.80 C
Budget for this Phase of Work
Sanitary Utility 140,865.00
Storm Water Utility 70,432.00
Water Utility 94,930.00
Intensification Allowance (DC) 5,570.00
Total Budget for this Phase of Work 311,797.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 1,791.20 D
Estimated Surplus/(Deficit) from previous phases -
Total Estimated Surplus/(Deficit) 1,791.20 E
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COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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