HomeMy WebLinkAboutFCS-14-025 - T13-068 Lydia Street and Merner Avenue Road Reconstruction
REPORT TO:
Committee of the Whole
DATE OF MEETING:
2014-02-10
SUBMITTED BY:
Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
PREPARED BY:
Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
WARD(S) INVOLVED:
10
DATE OF REPORT:
2014-01-30
REPORT NO.:
FCS-14-025
SUBJECT: T13-068 – Lydia Street (Stirling Avenue N to Cameron
Street) and Merner Avenue (Cameron St N to Krug Street)
Road Reconstruction
RECOMMENDATION:
That Tender T13-068 – Lydia Street (Stirling Avenue N to Cameron Street) and Merner Avenue
Regional Sewer and Watermain Ltd.,
(Cameron St N to Krug Street), be awarded to
Cambridge, Ontario
at their tendered price of $1,124,493.30, including provisional items and
contingencies of $83,914., plus H.S.T. of $146,184.13, for a total of $1,270.677.43.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Lydia Street (Stirling Ave. N. to
Cameron St. N.) and Merner Avenue (Cameron St. N. to Krug St.). Funds for construction have
been approved by Council as part of the 2014 budget. The services were originally constructed
in the1920’s and are in need of replacement. The project involves the replacement of the
roadway, curb and gutter, sidewalk, all underground services and surface works.
The administration, design and tendering of this project has been completed by City staff, the
construction administration and inspection of this project will be completed by City staff as well.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
website and the Internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were picked up by seventeen (17) interested parties, and by the closing
date of Thursday December 5, 2013, twelve (12) tenders had been received.
The tenders were reviewed by S. Allen, Manager, Engineering Design and Approvals, who
concurs with the above recommendation.
1.iv. - 1
The following tenders were received:
Bid Price Corrected Bid
Price
Regional Sewer and Watermain Ltd. Cambridge ON $1,270,677.42 *
J. Weber Contracting Limited Breslau ON $1,338,185.10
Terracon Underground Brantford ON $1,338,402.30 $1,338,405.25
Sousa Concrete Branchton ON $1,375,977.66 $1,375,977.67
Steed and Evans St. Jacobs ON $1,398,940.00
Sierra Construction General Contracting Woodstock ON $1,439,364.13
United Contracting (London) London ON $1,482,090.15
Bre-Ex Construction Inc. London ON $1,514,703.17
Network Sewer and Watermain Cambridge ON $1,554,274.56
Bel-Air Excavating & Grading Ltd. Cambridge ON $1,638,507.34
Amico Infrastructure (Oxford) Inc. Woodstock ON $1,669,766.47
Elgin Construction St. Thomas ON $1,754,522.09
ALIGNEMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
1.iv. - 2
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types of projects
typically involves city staff and resources from across the corporation. These costs are included in the line
item "Projected Costs: Staff Time/Permitting/Material testing", and will be itemized when they exceed
$125,000. Included in this line item are staff time and expenses for all city staff in support of the project such
as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory
permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking
requirements and any other miscellaneous costs. Projects utilizing in-house staff will include costs for
inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but the upset limit exceeds
the budget allowance (B) provided within the budget. Additional funding for this purchase will be provided
from the Accelerated Infrastructure Replacement Program general account. The amount available in this
account is sufficient to fund this transfer. There is expected to be no surplus or deficit (E).
Tender T13-068
Lydia Street and Merner Avenue Road Reconstruction
The total budget for all phases of this project is $1,316,510.00
Estimated Cost for this Phase of Work
Tender T13-068 costs, including HST 1,270,677.43
less: HST rebate on tender (126,392.99)
Net Cost Being Awarded 1,144,284.44 A
Costs Incurred to Date
Projected Costs: Staff Time/Material Testing 96,586.00
Total Estimated Cost for this Phase of Work 1,240,870.44 C
Budget for this Phase of Work
Sanitary Utility 438,321.00
Storm Water Utility 219,161.00
Water Utility 295,391.00
Intensification Allowance (DC) 23,094.00
Total Budget for this Phase of Work 975,967.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) (264,903.44) D
Transfer from Accelerated Infrastructure Replacement Program 34,734.11
Estimated Surplus/(Deficit) from previous phases 230,169.33
Total Estimated Surplus/(Deficit) 0.00 E
1.iv. - 3
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
1.iv. - 4