HomeMy WebLinkAboutFCS-14-026 -T13-067 Bruder Avenue Road Reconstruction
REPORT TO:
Committee of the Whole
DATE OF MEETING:
2014-02-10
SUBMITTED BY:
Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
PREPARED BY:
Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
WARD(S) INVOLVED:
9
DATE OF REPORT:
2014-01-31
REPORT NO.:
FCS-14-026
SUBJECT: T13-067 – Bruder Avenue (Peter Street to Benton Street)
Road Reconstruction
RECOMMENDATION:
That Tender T13-067 Bruder Avenue (Peter Street to Benton Street) Road Reconstruction, be
J. Weber Contracting Limited, Breslau, Ontario
awarded to at their tendered price of
$612,122.40, including provisional items and contingencies of $59,445., plus H.S.T. of
$79,575.91, for a total of $691,698.31.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Bruder Avenue (Peter Street to
Benton Street). Funds for construction have been approved by Council as part of the 2014
budget. The services were originally constructed in the 1920’s and are in need of replacement.
The project involves the replacement of the roadway, curb and gutter, sidewalk, all underground
services and surface works.
The administration, design and tendering of this project has been completed by City staff, the
construction administration and inspection of this project will be completed by City staff as well.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
website and the Internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were picked up by nineteen (19) interested parties, and by the closing date
of Thursday December 12, 2013, nine (9) tenders had been received.
The tenders were reviewed by S. Allen, Manager, Engineering Design and Approvals, who
concurs with the above recommendation.
1.v. - 1
The following tenders were received:
Bid Price
J. Weber Contracting Limited Breslau ON $691,698.31 *
Terracon Underground Brantford ON $697,318.63
Network Sewer and Watermain Cambridge ON $723,716.07
Steed and Evans St. Jacobs ON $740,150.00
Sierra Construction General Contracting Woodstock ON $779,953.86
G. Melo Excavating Ltd. Cambridge ON $794.930.14
Regional Sewer and Watermain Ltd. Cambridge ON $851,408,67
Bel-Air Excavating & Grading Ltd. Cambridge ON $861,288.93
United Contracting (London) London ON $900,301.28
ALIGNEMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
1.v. - 2
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types of projects
typically involves city staff and resources from across the corporation. These costs are included in the line
item "Projected Costs: Staff Time/Permitting/Material testing", and will be itemized when they exceed
$125,000. Included in this line item are staff time and expenses for all city staff in support of the project such
as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory
permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking
requirements and any other miscellaneous costs. Projects utilizing in-house staff will include costs for
inspection during construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit is within
the budget allowance (B) provided within the budget. Funding for this purchase is included within the
approved capital budget. The estimated surplus (E) will remain within the project to fund future work.
Tender T13-067
Bruder Avenue Reconstruction
The total budget for all phases of this project is $ 922,519.00
Estimated Cost for this Phase of Work
Tender T13-067 costs, including HST 691,698.31
less: HST rebate on tender (68,802.53)
Net Cost Being Awarded 622,895.78 A
Costs Incurred to Date
Projected Costs: Staff Time/Material Testing 79,157.00
Total Estimated Cost for this Phase of Work 702,052.78 C
Budget for this Phase of Work
Sanitary Utility 324,197.00
Storm Water Utility 162,099.00
Water Utility 218,481.00
Intensification Allowance (DC) 10,711.00
Total Budget for this Phase of Work 715,488.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 13,435.22 D
Estimated Surplus/(Deficit) from previous phases 138,567.43
Total Estimated Surplus/(Deficit) 152,002.65 E
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
1.v. - 3