HomeMy WebLinkAboutKitchener BIA - 2013-08-20
8:30 am - 11:00 am
Location:
BIA Office
Board of Directors Meeting –August 20, 2013
Kitchener, ON
Minutes
In attendance:, Zenia Horton, John Vickery, Sharon Morton, Linda Jutzi, Paul Walman, Michael
Falcone, Michael Von Teichman, Cory Bluhm, Shannon Weber, Dawn Phillips-Brown, Mayor
Carl Zehr
Regrets: Councilor Frank Etherington, Councilor Dan Glenn-Graham, Le-Anne Pilecki
Guests:Lindsay Walden, Manulife and Simon Dowrick, Consumer Shows and Services
Manager, Grand River Shows
Welcome and IntroductionsZenia Horton
Call to order at 8:35 am
All Board members introduced themselves.
Presentation by Simon Dowrick re: Downtown Food and Drink and Fashion Shows
Simon delivered his presentation in support of the benefits of the Downtown Food and Drink
and Fashion Shows highlighting:
-Free advertising in all locally published (18) magazines and Record Newspaper with
distribution just over 379,000 for each event plus Twitter and WagJag exposure
-The sponsorship ask of the BIA is $7,500 re: Jewelry & Fashion & Gift show; $15,000 for
the Food and Drink expo
-Food & drink expo includes some VIP passes and excellent exposure for downtown
featured restaurants
-Jewelry show; 8 members of about 40 participants were from downtown merchants in
2012.
-Uncertainty on value for sponsorship and requesting guidance from Marketing
Committee re: jewelry, Fashion and Gift Show and review of member feedback
Approval of Agenda __________________________ _ Zenia Horton
No conflicts of interest declared
Motion: To approve the Agenda.
Moved: Linda Jutzi; seconded by Paul Walman.
Discussion:
Motion Carried.
Approval of Past minutesZenia Horton
Motion: To approve the June 18, 2013 Board of Directors meeting minutes.
Moved: Michael Falcone; seconded by Dawn Phillips-Brown
Carried.
Governance Sub-Committee Terms of ReferenceDawn Phillips-Brown
Dawn presented Draft Terms of Reference as attached to the agenda.
Questions and discussion:
C.B. commented re: distinction between Governance and Executive Committees and cross-over
re: attendance. To be revisited at September Board Meeting.
S.W. asked about the E.D.’s job description and specific reporting; to the Chair of the Board,
Governance Committee or, the Board as a whole.
C.Z. referenced parallels to Municipal structure; CAO reports to Council as a whole.
Discussion around monitoring as opposed to managing.
Conclusion: D.P-B. to revisit and represent at September Meeting
Treasurer’s ReportShannon Weber
S.W. presented Kevin Ballantyne’s Treasurer’s report at his request; written report was
attached to Agenda.
Highlights:
-Sound financial position
-Revenue on target
-Year-end forecast to be updated for Septembers Board Meeting
-Discussion around value re: $5,000 commitment to Manulife Classic for one more year
(third of three year commitment)
Motion: To approve the financial statements ending July 31, 2013
Moved: Paul Walman. Second: Michael Falcone
Carried.
WRPS UpdateShannon Weber
Shannon presented on behalf of A.D. in his absence referencing topics/suggestions from the
th
July 9 meeting.
Discussion ensued re: Awareness Campaign and Public Perceptions and WRPS’s Offer to host a
“Town Hall” style Meeting. Agreement that open forum may cause negative perceptions.
Board consensus was to include this topic for discussion in our next round of strategic planning
in part because of the re-formation of the Downtown Stakeholders group and expected
feedback/input from that group.
Executive Director’s Report Shannon Weber
Shannon Weber confirmed Boundary Expansion has been approved.
S.W. spoke to food truck discussions and forming a focus group involving food based
BIA Members for group discussion and feedback to the Board. Discussion ensued
around allowing only local providers and/or ensuring fees are charged to third party
providers with revenue credited to BIA for additional marketing and promotion
CB indicated that the City staff position on food trucks is not to have any permanent
presence and to exploit them for the benefits of the bricks and mortar businesses in
downtown. Spoke to a Hamilton model that has shown great success and would like
to mold something similar here.
Discussion around scheduling and timing for special events.
“Block Captain” program is being re-invigorated by Trudy with good success to date;
a work in progress.
Economic Development Update Cory Bluhm
Other Business
None.
Motion to adjourn the August 2013 meeting
Carried.
Next Meeting – Tuesday, September 17, 2013 at 8:30 amBIA Board Room, 29 King St.