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HomeMy WebLinkAboutKitchener BIA - 2013-12-17 8:30 am - 10:30 am Location: McCabe’s Kitchener, ON Board of Directors Meeting –December 17, 2013 Minutes In attendance: Le-Anne Pilecki, Zenia Horton, Kevin Ballantyne, Sharon Morton, Linda Jutzi, Shannon Weber, Dawn Phillips-Brown, Councilor Dan Glenn-Graham, Councilor Frank Etherington, Kevin Thaler, Lindsay Walden, Cory Bluhm, Domini Baldasaro, Paul Walman, Daryl Moore Regrets: Mayor Carl Zehr, Michael Falcone Guests:Trudy Sohl, Recording Secretary, Adam Hughes, Youth on Board Welcome and IntroductionsLe-Anne Pilecki Call to order at 8:55 am Le-Anne Pilecki Approval of Agenda __________________________ _ Le-Anne Pilecki No conflicts of interest declared Motion: To approve the Agenda. Moved by Frank Etherington; seconded by Kevin Ballantyne. Motion Carried. Approval of MinutesLe-Anne Pilecki Note Lindsay Walden incorrectly appeared as “in attendance” at the October 2013 Meeting. Motion to approve the October 15, 2013 Board of Directors meeting minutes with the correction regarding Lindsay Walden’s attendance. Moved by: Dan Glenn-Graham; Second by Paul Walman; Carried. Motion to approve the November 19, 2013 Board of Directors meeting minutes Moved by: Dawn Phillips-Brown; Second by Sharon Morton; Carried. Governance Committee UpdateDawn Phillips-Brown Dawn Phillips-Brown highlighted areas of the Municipal Act that pertains to the BIA. One key requirement is to have our Board elections and terms in office in conjunction with municipal elections and terms. We will need to have an AGM before the end of March to deal with elections for a short-term st (until December 1) and to make some changes to our bylaw. The 2009 bylaw has requirements for 2/3 members to approve changes. This will need to be interpreted as 2/3 members present at AGM. We will confer with Legislative Services of the City. Finance ReportKevin Ballantyne Kevin Ballantyne presented the October and November financial reports. Motion: To approve the financial statements ending October 2013 Moved by Lindsay Walden, seconded by Paul Walman. Carried. Motion: To approve the financial statements ending November 2013 Moved by Dawn Phillips-Brown seconded by Darryl Moore. Carried. WRPS UpdateKevin Thaler Kevin Thaler mentioned that Vicki McDonald will be the new Staff Sargeant liaison for Central Division. There are six beat officers downtown per shift when possible. With the Hub approach th we are looking at different models to handle downtown issues. Everyone is invited to Feb 5 seminar in Toronto focused on Hub models. Economic Development UpdateCory Bluhm Cory Bluhm spoke to Hub approach and updated the Board on the City’s push for two-way GO service. Strategic Plan Framework Shannon Weber Shannon Weber presented the summary notes from the November Strategic Planning Day. These were brought together into a draft Mission, Values and Priorities. The Vision is the same as the Downtown Action Plan. The Board discussed some changes to the wording and asked that a sub-committee take these notes back to make updates. Lindsay Walden, Linda Jutzi, Kevin Ballantyne and Shannon Weber will meet to make edits for the next Board meeting. Annual General MeetingLe-Anne Pilecki Motion: To call the Annual General Meeting for Wednesday, March 26, 2014 Moved by Kevin Ballantyne, seconded by Paul Walman. Carried. Other Business None Adjournment Motion to adjourn the December 2013 meeting Moved by Dan Glenn-Graham, seconded by Lindsay Walden. Carried.