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HomeMy WebLinkAboutKitchener BIA - 2013-02-19 Feb. 19, 2013 9:00 am - 11:00 am Location: BIA Office Downtown Kitchener BIA Kitchener, ON Board of Directors Meeting Minutes Colin Leis, Kevin Ballantyne, Le-Anne Pilecki, John Vickery, Dan Glenn- In attendance: Graham, Sam Vishal, , Frank Etherington, Cory Bluhm Shannon Weber BIA Staff: Mayor Carl Zehr, Christine Michaud, Michael Von Teichman, Michael Falcone, Regrets: Daryl Moore, Adrian Darmon, Zenia Horton none Absent: none Guests: Agenda:Welcome – Chair, Colin Leis Call to order at 9:00 am - are there any conflicts of interest to be declared none declared Agenda Item:Approval of the Agenda – Colin Leis Order of agenda altered due to time restraints of some members Motion: To approve the agenda with changes as noted above. Motion/Moved by: Kevin Ballantyne and seconded by: Sam Vishal All in favour unanimous, motion passed Agenda Item: Approval of Past minutes – Le-Anne Pi Board reviewed the minutes from Jan. 15, 2013 meeting as submitted by the Secretary. No changes or additions/omissions were noted. Motion: To approve the minutes as submitted Motion/Moved by: Dan Glenn-Graham and seconded by: Frank Etheri Agenda Item: __ Economic Development Update- Cory Bluhm Cory presented the Action Plan progress report for 2012-2016; please see attachment in this regard -discussion followed on successes of 2012 and ongoing for 2013 -discussion brought up with regards to food trucks-Le-Anne Pilecki stressed her dissatisfaction that these vendors may have all fees waived for the upcoming season; most members believe the presence of these trucks will bring new visitors into the core Clean Team Discussion: Cory presented a case for the City to hire 2 part time seasonal employees to be a “clean team” for the downtown core. In the past this was down through the BIA (collaboration with Working Centre). The BIA would lose the $7500 grant with respect to this project.. Board is in support of the City taking on this initiative. Agenda Item: _____ _Financial Statements - Kevin Ballantyne Board reviewed in detail all items pertaining to the Jan. 2013financial statements as submitted by the treasurer. No issues or concerns were raised based on the submission. Motion: Kevin Ballantyne submitted the motion to approve the sta presented and reviewed. Second was John Vickery All in favour, unanimous, motion passed Board reviewed in detail all items pertaining to the 2013 Budget. Some revisions are to be completed with respect to the City Grant; BIA not receiving the $7500.00 grant. Motion to accept the Budget as amended put forth by Kevin Ballan by John Vickery All in favour, unanimous, motion passed Tax levy discussion: Recommendation to apply a 2.33% increase to the membership for the 2013 tax levy Motion put forth by Kevin Ballantyne to approve the 2.33% tax le seconded by Dan Glenn-Graham All in favour, unanimous, Motion passed Visa card discussion: Board discussed options for VISA expense card for the ED. It was decided to apply for a smaller credit limit to avoid securing it with Board funds Motion put forth by Kevin Ballantyne to apply for a $5000 limit collateral; seconded by Dan Glenn-Graham All in favour, unanimous, motion passed. Agenda Item___ED Update: Shannon Weber Staffing Recommendation Discussion: Shannon presented her recommendations for income increases for Trudy and Breanna as well as the plan to bring Lori in on a full time basis. Board also decided to give Shannon control to add additional hours to Trudy’s work schedule if necessary. Direction on Boundary Expansion; Shannon presented Board with a map outlining some options. Board recommended she speak with some of the stakeholders in various areas and report back to us. Agenda Item Adjounment-Colin Le Motion to adjoun the Feb. 19, 2013 meeting put forth by Colin Le Kevin Ballantyne. All in favour, unanimous, Motion passed Next Meeting – BIA office 9:00 am to 11:00 am Tuesday March 19, 2013