HomeMy WebLinkAboutKitchener BIA - 2013-10-15
8:30 am - 10:15 a.m.
Location:
BIA Office
Board of Directors Meeting – October 15, 2013
Kitchener, ON
Minutes
In attendance:, Le-Anne Pilecki, Kevin Ballantyne, John Vickery, Sharon Morton, Linda Jutzi,
Shannon Weber, Dawn Phillips-Brown, Councilor Dan Glen-Graham, Councilor Frank
Etherington, Adrian Darmon, Lindsay Walden
Regrets: Zenia Horton, Paul Walman, Mayor Carl Zehr, Darryl Moore, Cory Bluhm
Guests:Pat Dietrich, WRPS
Welcome and Introductions Le-Anne Pilecki
Call to order at 8:40 am
Approval of Agenda
Agenda approved; No conflicts of interest declared
Motion to approve: Dawn Phillips-Brown; Second; Kevin Ballantyne; Carried.
Approval of Last Minutes
Note Paul Walman incorrectly appeared as “in attendance” at the September 2013 Meeting.
Motion to approve the Sept. 17 minutes with the correction re: Paul Walman’s attendance
Moved by: Dan Glenn-Graham; Second by Dawn Phillips-Brown; Carried.
Approval of Financial Statements
Kevin Ballantyne Moved to Approve the Financial Report; Second by Dawn Phillips-Brown;
Carried.
Board Governance and Strategic Planning Responsibilities
The Board’s focus should be Strategic Planning (at least 80% of focus) with no more than 20% of
time and focus given to review. Board Members should be reviewing minutes and financial
updates prior to meetings to maximize time allotted to Strategic Planning at meetings.
Strategic Discussions:
a)Collaborative Community
Discussion around BIA’s roles to support members during LRT construction; agreed focus should
be on marketing and support initiatives.
b)Innovation District
Discussion around BIA’s roles to support our new membership base; inclusion in
events/sponsorships; increased interactive exchanges; Twitter account for BIA? Increased
collaboration with Communitech including recruiting a Board Member from this Sector?
WRPS Update
Adrian Darmon will be stepping down from BIA Board re: changes to Police Services. A.D.
recommending Kevin Thaler be appointed to the BIA Board.
Board agreed to accept the recommendation and leave the participation of Police Services on
the BIA Board as a full Board Membership.
Adrian mentioned the “Lock it or Lose it Campaign”; Joint Venture advertising with WRPS and
Santa Claus Parade.
Executive Director’s Update
Shannon Weber distributed copies of Insurance Policies to the Boardand updated re: Board
Liabilities.
Other Business
Discussion on Recording Minutes
Board discussed and agreed that minutes need reflect only motions and decisions made.
Strategic Planning – Next Steps
Strategic Planning Session will be held November 21, 2013 9:00 a.m. to 3:00 p.m.
Meeting Location
Update from Shannon Weber re: Meeting Locations; Small Business Centre doesn’t open until
8:30 am; too late to accommodate Board Meetings; S.W. to look into using Legislative Services
Board Room at Kitchener City Hall.
Motion to Adjourn
Moved by Adrian Darmon; Second by Sharon Morton; Carried.
Next (Regular) Meeting – November 19, 2013 at 9:00 am; Executive Briefing Centre, Tannery.
Strategic Planning Retreat to follow.