HomeMy WebLinkAboutKitchener BIA - 2013-09-17
8:30 am - 11:00 am
Location:
BIA Office
Board of Directors Meeting – September 17, 2013
Kitchener, ON
Minutes
In attendance:, Le-Anne Pilecki, Zenia Horton, John Vickery, Sharon Morton, Linda Jutzi, Paul
Walman, Michael Falcone, , Cory Bluhm, Shannon Weber, Dawn Phillips-Brown, Mayor Carl
Zehr, Councilor Frank Etherington, Kevin Ballantyne, Adrian Darmon
Regrets: , Councilor Dan Glenn-Graham, Michael Von Teichman, Paul Walman
Guests:Lindsay Walden, Manulife
Welcome and IntroductionsZenia Horton
Call to order at 8:35 am
All Board members introduced themselves.
Approval of Agenda __________________________ _Le-Anne PileckiNo conflicts
of interest declared
Motion: To approve the Agenda.
First: Michael Falcone; Second; Adrian Darmon
Motion Carried.
Approval of Past minutesLe-Anne Pilecki
Motion: To approve the June 18, 2013 Board of Directors meeting minutes.
First: Fichael Falcone ; seconded by Dawn Phillips-Brown
Carried.
Governance Sub-Committee Terms of ReferenceDawn Phillips-Brown
Motion to Go in Camera to discuss nomination of new Board Member;
First: Linda Jutzi; seconded by Michael Falcone
Motion to accept Lindsay Walden’s Nomination to the Board
Carried.
Governance Committee Update Presentation by Dawn Phillips-Brown
-Discussions with Capacity Waterloo Region for a presentation re: Governance 101 –
approximately 2 hour session discussed; dates to be recommended
-Follow-up session for longer term strategic planning re: future values and views
proposed for late October or November
-Confidentiality; Shannon discussed guidelines and will distribute to Board for review and
signing by all Board Members
-Discussion re: retention of minutes and in Camera Minutes; shred box for in camera
minutes needed on site?
Treasurer’s ReportKevin Ballantyne
Kevin Moved approval of Financial Report
First; Dawn Phillips-Brown; Second; Michael Falcone
Carried.
WRPS UpdateAdrian Darmon
Core Team approach is changing at end of October 2013.
Formatted: Indent: First line: 0.5"
-New Shift scheduling pilot project will be commencing October, 2013
-Mounted patrols will be re-assigned to general patrol
-Result should be an overall nominal increase in patrol officers in the core area
Executive Director’s Report Shannon Weber
Boundary expansion has been approved by council; the process is complete;
Strategic Planning; Shannon is working on a Board Retreat; focus will be goal setting
with input and guidance from Capacity Waterloo Region
I.T. Provider update; have shortlisted to two potential providers; gaps in hardware
and software have been identified and potential solutions emerging including,
possibly, “cloud computing”. Historically, “band-aid” solutions layered one over the
other rendering current configuration ineffective.
H.R. Function discussion; internal.
Reception duties shared with partners and searching an Executive Assistant
Economic Development Update Cory Bluhm
-Discussion around Boathouse and search for new operators; expectation is to have
someone in place by early next year
-Three major events next weekend include Word on the Street, Art Market and the
Food and Drink Expo.
Other Business
Discussion around boardroom capacity and options; City Hall?
-
Motion to accept Michael Von Teichman’s resignation from the Board
First; Michael Falcone – Second; Kevin Ballantyne
Carried.
otion to adjourn the September 2013 meeting
Michael Falcone moved; Seconded by Sharon Morton.
Next Meeting – Tuesday, October 15, 2013 at 8:30 am BIA Board Room, 29 King St. E