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HomeMy WebLinkAboutCAO-14-017 - CK Voter Turnout Subcommittee ReportK TC'.HEI ? .R Staff Report CAS's Office REPORT TO: Council DATE OF MEETING: March 3, 2014 www.kitchenerca SUBMITTED BY: Laurie Majcher, Manager, Strategy & Business Planning, 519- 741 -2200 Ext. 7817 PREPARED BY: Janice Ouellette, Facilitator, Volunteer Resources and Community Engagement, 519 - 741 -2200 Ext 7227 WARD(S) INVOLVED: All DATE OF REPORT: February 10, 2014 REPORT NO.: CAO - 14 - 017 SUBJECT: Compass Kitchener Voter Turn -out Subcommittee Report RECOMMENDATION: For discussion. BACKGROUND: In light of its mandate related to citizen engagement, Compass Kitchener was asked to examine the issue of low voter turnout in Kitchener municipal elections. In 2007, the City commissioned research on this issue, and the results of that research were the following recommendations: • Take steps to increase information about candidates and election issues. • Utilize the Internet as a primary source of electoral information. It may be beneficial to increase awareness of candidate websites. • Provide alternative voting options to residents, including on -line voting and extended voting days. • Develop and implement communications that emphasize continuity for traditional voters and change /opportunity for those less likely to have voted in the past. Some steps were taken to follow -up on these recommendations, particularly increasing information about the election and extended voting days. In 2006 the turnout averaged 24% in Kitchener. In the last election in 2010 the turnout ranged from 20% to 29% throughout the 10 individual wards. In late 2011 Compass Kitchener established a sub - committee to further explore this issue. REPORT: The Compass Kitchener Voter Turn -out Sub - committee has examined the 2007 research, completed further research and created a plan and recommendations for council to consider. The Voter Turn -out Sub - Committee Up -date Report (Appendix A) is shared to up -date Council on the Compass Kitchener Workplan, specifically in regard to the work undertaken around the issue of voter turn -out, and to present recommendations for Council's consideration. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: Increasing voter turn -out and community engagement helps achieve the community priorities of Quality of Life — all voices matter and good government balances multiple perspectives, knowledge and lived experience; and Leadership and Engagement — promoting informed decisions, building citizen capacity through real community engagement using a framework that includes clear information and dialogue, making it easy to get involved and ensuring multiple ways to get information to and from community members FINANCIAL IMPLICATIONS: The up -date report has no financial implications at this time. Compass Kitchener does recognize that efforts to increase voter turn -out and community engagement will likely have some future costs that are unknown at this time. COMMUNITY ENGAGEMENT: Through community surveying and subsequent Who are You Kitchener 2 public consultations citizens expressed a vision for the community. Compass Kitchener's work is firmly grounded in the intent, findings and the goals and strategies that were subsequently developed for attaining this vision. In addition, efforts will draw upon community expertise and engage and /or partner with members of specific demographic groups beyond committee membership, as required. Attachments: 1. Compass Kitchener, Voter Turn -out Sub - Committee, Feb. 10 2014 Report to Kitchener City Council 2. Voter Turnout: An Issue of Engagement, Power Point Summary of Research Report, Nov. 5, 2013 (full report available through Compass Kitchener at your request) ACKNOWLEDGED BY: Jeff Willmer, CAO 0 Imp� Ik %�n+er�urµ n�dar�uu�+ REP .. T K111TCHENER C11TY COUNCIL February 10, 2014 In light of its mandate related to citizen engagement, Compass Kitchener was asked to examine the issue of low voter turnout in Kitchener municipal elections. In 2007 the city commissioned research on this issue, and the results of that research were the following recommendations: • Take steps to increase information about candidates and election issues. • Utilize the Internet as a primary source of electoral information. It may be beneficial to increase awareness of candidate websites. • Provide alternative voting options to residents, including on -line voting and extended voting days. • Develop and implement communications that emphasize continuity for traditional voters and change /opportunity for those less likely to have voted in the past. Some steps were taken to follow -up on these recommendations, particularly increasing information about the election and extended voting days. In 2006 the turnout averaged 24% in Kitchener. In the last election in 2010 the turnout ranged from 20% to 29% throughout the 10 individual wards. In late 2011 Compass Kitchener established a sub - committee to further explore this issue. PHASE I The Compass Kitchener sub - committee's original research included a review of the consultant's report to Council in 2007, which did not provide conclusive explanations on why residents did not vote or how to increase voter turnout. We (the Compass Kitchener sub - committee) then embarked on our own research, including a literature search which revealed little other than minimal research exists regarding voting at the municipal level. We also explored the issue of internet voting and researched what initiatives had been taken in 2010 by the city to increase access. In addition, we looked at what other municipalities had been doing to try to address the issue of low voter turnout, including an examination of internet voting. We completed an internal report in November 2012 for Compass Kitchener. Highlights included: • There are many reasons why people do not vote, but certain groups are often seen as being the least likely to vote, including: Young people, Low - income citizens, Citizens newer to Canada, Renters; • Voter turnout is directly related to the level that citizens are engaged at the municipal level; • There is great need for education around: the importance of the municipal government in residents' day -to -day life; reasons it is important to vote; the various levels of responsibility of governments, especially given the two -tier municipal structure that is Waterloo region; • There are ways and means to increase access to voting, including some that the City of Kitchener had attempted in 2010; • There is little evidence that internet voting has an immediate effect on increasing voter turnout; • There are many models available from other municipalities, both related to increasing voter turnout (ie. Hamilton Civic League) and to increasing broader community engagement (ie. Portland Oregon web site and mobile apps). The report made four recommendations, which were accepted by Compass Kitchener for follow -up: 1. Undertake further research based on municipal case studies for alternative models of increased citizen engagement at the municipal level. 2. Develop a "made -in- Kitchener" model for improving /increasing citizen engagement based on best practices gleaned from the alternative models researched. 3. Respond to the report and recommendations coming to Kitchener Council from the city Clerk's office regarding online voting. 4. Explore other options to increase accessibility for voting for persons with disabilities. PHASE 2 Given that the report to Council from the City Clerk was extensive and definitive and resulted in a Council decision not to pursue internet voting for the October 2014 election, the sub - committee decided not to respond to that report. It should be noted, however, that further research undertaken suggests that, despite all of the concerns about security, cost, etc., if municipalities do not, at some point, introduce internet voting there is the real danger that traditionally low voter turnout among youth may continue to fall and that, as those youth enter their middle years, being unable to vote on- line may be a further disincentive. The sub - committee, with the support of the Community Services department, engaged a researcher from the WILL) Graduate School of Social work, Steve Ramnath, who, with extensive input from sub- committee members over three months, delivered a comprehensive report on all available research — examining both voter turnout and the broader issue of ongoing citizen engagement (which, again, is indicated as a primary motivator for voting at the municipal level). A presentation that summarizes the report is attached for your information. Next Steps 1. Focus directly on voter turnout for the October 2014 municipal election. That focus would include: a) reaching out to other community groups, organizations, and institutions to engage them in encouraging their constituents to become engaged in the election, and b) following up with the City Clerk to explore what information would /could be put on the city's website that would encourage voter turnout, as well as any other activities the city may be undertaking to increase access. 2. Explore models for enhancing citizen engagement at all levels of the city's Engagement Policy, from input to decision - making, and developing a "made -in- Kitchener" model. Outiireach /III ui foiiriummatiiioin/ 111l:0mmca liioin ure 0oteiir tturunout 2012. Regarding 1a), we have and /or intend to meet with groups related to youth and immigrants. KYAC has agreed to explore an event focused on encouraging youth to be involved in the October 2014 election. We are also exploring possibilities with Conestoga College and looking at what other youth - related groups may be interested. As Council is aware, we are also working in partnership with the Mayor's Office and Rotary to engage youth at the secondary school level with Council to learn more about how the municipal government works. We are also talking to a number of groups related to new Canadians, immigrants, and refugees. There is a coalition that is planning an all candidates meeting, and we are discussing the possibility of other initiatives. Currently, we are working to determine if we have the resources and capacity to reach out to other identified populations (seniors, those living in poverty, persons with disabilities). We have recognized the inherent difficulty in reaching out to immigrants and refugees without first addressing the issue of non - citizen residents being excluded from the vote at the municipal level. Despite being permanent residents who own property, rent, own and run businesses and /or otherwise pay the same taxes as Canadian citizens, the inability to vote is an issue that requires attention. Regarding 1b), we have met with the City Clerk and other staff. The committee and the Clerk's office were in agreement that — as supported by the research - the easier it is for citizens to get information about the election, who is running where, etc., the more likely they are to vote. To that end we requested that the city website include not only basic information about the mayoral and ward council candidates, but also references to their websites and brief biographies of similar length for each candidate. The Clerk's office has had input from city Legal Services and a former official with Election Ontario that they must be careful not to look as if they are promoting any one candidate over another. That has led them to the conclusion that they cannot give anything more than basic information that comes from the candidate registration form. Although we provided specific examples of other Ontario municipalities where the information we were suggesting is given on their websites, there was no change in the decision to limit the information available. We were pleased to hear about the initiatives being taken by the Clerk's office and the Communications department to ensure access and general encouragement for citizens to vote. o d e b; o f:' :gym iumm iumm a in iii y IIEl in gage iumm e ium t Regarding #2 above, while there are examples in our research of different levels of citizen engagement that we may consider for Kitchener, we are still in the process of researching models of citizen engagement in other municipalities. This is a longer term commitment we have made and hope that in future we will be able to make recommendations to Council for improving this city's efforts to fully engage citizens. Many of these models have associated costs, so will be up to this and /or future Councils to determine how important citizen engagement and voter turnout is relative to the associated cost /benefits. CONCLUSION The primary purpose of this report is to inform Council about the work we have been undertaking around this important issue. We also ask that Council consider the following: 1. Accept this report as an update on the Compass Kitchener Workplan. 2. Encourage the City Clerk to explore with other Ontario municipalities how they have interpreted the Ontario Municipal Elections Act that allows them to include additional information on individual candidates on the city website. 3. Consider supporting the City of Toronto initiative to have the province change the Municipal Elections Act to allow all permanent residents to vote in municipal elections. (Note that the Province has responded that they will look at that but only for the 2018 election). 4. State that Council, in principle, is interested in seeing us follow -up on models that may increase citizen engagement generally in municipal affairs leading to increased voter engagement. Thank you for your attention. / ///iii /�, �r / // irr /r /rrr � \ � «� \\ � \7 \ � ��A; CD oc CD CD CD P7' . . ........ V� ry CD CD ....... ...... ............... CD ���\ � S. /� ���2 � � . � � , . %\ � � \ � � � � . ��% /� \ ��? ��\ � \? 6 ©/� J/ � O O O CD ~• ^, P+ CD CD CD CD � � O O CD � CD CD � � � O U' • CDO CD � n � Cr4 O CD CD UC4 CD CD CD CD CD ~,. CD CD Cr4 CD O. J/ O CD M--t CD CD � O CD C �. CD O � CD CD C O CD O . . . . . . . . . . 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O N O n rD X n N O' N O' O n' rD r'h rD r'h N r'h a� cn' N (D N O N n O O Z) N N r'h r'h 0- rD O O' 0- N zT O SN G O 77 rD 0- N rD O 0 UQ (D < O Z) (rD r-r rD c- n O Z) cu cu Pt rD r'h r'h rD n 0 CL rf N O O --1 n O/ V) \ rD O SD FD 3 V M O sl% N M O aq 0) Q Ln O r-r O rD cr M 3 r rr r rrr rrrrrr rrr r rrirrr,. ,rrr [r i ri r, rr r rrr r r rrrrr r ��rrrrrr , rrr r rr�r <r aw Recommendation(s) regarding the City of Kitchener website Reach out to organizations /groups related to specific target populations to explore outreach activities for 2014 municipal elections Explore models for enhancing citizen engagement in municipal decision making