HomeMy WebLinkAboutFCS-14-033 - T13-098 Roof Rehabilitation - KMACStaff Report
rTC.�r R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2014 -03 -03
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200
ext. 7214
PREPARED BY: Rudy Kruppa, Buyer, 519- 741 -2200 ext. 7217
WARD(S) INVOLVED: 10
DATE OF REPORT: 2014 -02 -14
REPORT NO.: FCS -14 -033
SUBJECT: T13 -098 Roof Rehabilitation — Kitchener Memorial
Auditorium
RECOMMENDATION:
That Tender T13 -098 — Roof Rehabilitation — Kitchener Memorial Auditorium, be awarded to
Viana Roofing & Sheet Metal Limited, Toronto, Ontario at their reduced scope tendered
price of $471,500.00, plus H.S.T. of $61,295.00, for a total of $532,795.00
BACKGROUND:
In June 2012, IRC Building Sciences Group performed a visual survey of the existing roof
sections at the Kitchener Memorial Auditorium, 400 East Avenue. In their report, they
recommended the replacement of a portion of the roof over the seating section of the Dom
Cardillo Arena and a portion of the roof on the west side of the building.
The average life expectancy of a typical single ply roof system is 12 -20 years depending on
materials and level of maintenance (the life expectancy of 15 years is a benchmark commonly
used when planning future roof replacement strategies and life cycle costing). The existing roof
systems reviewed are estimated to be 23 years old and are exhibiting signs of deterioration and
failure consistent with roofing systems approaching the end of their life.
REPORT:
Tenders were requested from five (5) pre - qualified roofing contractors and by the closing date of
Thursday December 19, 2013, five (5) tenders had been received.
The tenders were reviewed by M. Hensen, IRC Building Sciences Group London Inc, the City's
Consultant, D. Hanby, Supervisor of Facilities Management, and R. Kruppa, Buyer, who concur
with the above recommendation.
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The following tenders were received:
Viana Roofing & Sheet Metal Limited Toronto ON
Atlantic Roofers Ontario Ltd. Hamilton ON
Semple Gooder Roofing Corp. Toronto ON
Atlas —Apex Roofing Inc. Etobicoke ON
Flynn Canada Ltd. Cambridge ON
Due to budget constraints, the portion of the roof on the west
replaced at a future date.
Bid Price Reduced Scope
Bid Price
$683,085.00 $532,795.00
$713,030.00
$718,889.05
$733,499.95
$748,060.00
side of the building will be
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the
upset limit is within the funding available (B) for this project. Funding for this project is
included within the approved capital budget. The estimated surplus (D) will remain within
the account to fund future roof replacements.
Financial Summary for Tender T13 -098
Auditorium Roof Replacement
Estimated Cost
Tender T13 -098 costs, including HST
less: HST rebate on tender
Net Cost Being Awarded
Projected Costs
Estimated Cost
Available funding:
Current Balance
Total funding available
Estimated Surplus /(Deficit) (B - C)
532,795.00
(52,996.60)
479,798.40 A
479,798.40 C
915.904.32
915, 904.32 B
436,105.92
7
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COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City's Purchasing By -Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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