HomeMy WebLinkAboutAudit - 2014-03-03AUDIT COMMITTEE MINUTES
MARCH 3, 2014
The Audit Committee met this date commencing at 2:03 p.m.
CITY OF KITCHENER
Present: Councillor P. Singh - Chair
Councillors S. Davey, F. Etherington, Y. Fernandes, B. loannidis, K- Galloway- Sealock
and B. Vrbanovic
Staff: J. Willmer, Chief Administrative Officer
D. Chapman, Deputy CAO, Finance & Corporate Services
M. May, Deputy CAO, Community Services
P. Houston, Deputy CAO, Infrastructure Services
C. Tarling, Director of Legislated Services & City Clerk
S. Turner, Director, By -Law Enforcement
K. Kuglar, Director, Enterprise
C. Tasker, Internal Auditor
D. Saunderson, Committee Administrator
1. FCS -14 -019 - 2013 YEAR IN REVIEW
The Committee considered Finance and Corporate Services Department report FCS -14 -019,
dated February 21, 2014 which provides a summary of activities undertaken by the Internal
Auditor during the 2013 calendar year in comparison to the Audit Committee's approved work
plan. Ms. C. Tasker presented the report and responded to questions from the Committee.
Mr. S. Turner was in attendance and responded to questions from the Committee regarding
the audit of the By -Law Enforcement Division.
FCS -14 -020 - 1" QUARTER AUDIT STATUS REPORT
The Committee considered Finance and Corporate Services Department report FCS -14 -020,
dated February 21, 2014 which provides a summary of work completed by the Internal Auditor
during the first quarter of 2014; and in particular, Ms. C. Tasker presented the results of audits
conducted for the Kitchener Auditorium (The Aud) and Arenas and the 2014 Municipal
Election.
Ms. K. Kuglar was in attendance and responded to questions from the Committee regarding
the audit of The Aud and Arenas.
In response to questions, Ms. Tasker advised The Aud and Arenas staff will review the audit
recommendations to determine which of the initiatives will be undertaken and will develop
implementation plans for those recommendations. She further advised that, for any of the
recommendations that have financial implications staff, will report back for those requiring
Council approval to implement.
Ms. C. Tarling was in attendance and responded to questions from the Committee regarding
the audit of the 2014 Municipal Election.
In response to questions, Ms. Tarling advised that staff anticipate reporting back to Council on
the proposed dates and locations of the advanced polls in April 2014. She indicated that staff
does not require Council approval for the proposed locations that will be used as voting
locations for Election Day. She further advised that staff have taken into consideration a
number of factors when proposed voting locations for the 2014 Municipal Election, including
but not limited to: complaints regarding voting locations from the 2010 Municipal Election;
traditional use of a polling location; and, Accessibility for Ontarians with Disabilities Act
(AO DA).
ADJOURNMENT
This meeting adjourned at 3:18 p.m.
D. Saunderson
Committee Administrator