HomeMy WebLinkAboutLibrary - 2014-02-19
MINUTES OF BOARD OF TRUSTEES
MEETING FOR
KITCHENER PUBLIC LIBRARY BOARD
1. CALL TO ORDER
The Regular Board Meeting of the Kitchener Public Library Board was called to
order at 7:02 p.m. on Wednesday, February 19, 2014, by the Chair, Mr. Dan Carli,
in the Caucus Room at City Hall.
TRUSTEES PRESENT
Mr. Tim Blundon, Mr. Wayne Buchholtz, Mr. Dan Carli, Mr. Mike Farwell, Ms.
Lynn Gazzola, Mr. Bruce MacNeil, Ms. Jacqueline McLaren, Ms. Erin Rudland,
Ms. Stephanie Tanner, Councillor Berry Vrbanovic.
Ms. Sonia Lewis, Secretary-Treasurer and Chief Executive Officer.
STAFF PRESENT
Ms. Lesa Balch, Ms. Sabina Franzen, Ms. Ann Wood, Ms. Gloria Grigas.
REGRETS
Councillor Kelly Galloway-Sealock.
2. AGENDA REVIEW
14-12 On motion by Mr. Wayne Buchholtz and seconded by Ms. Jacqueline McLaren,
it was RESOLVED that the Agenda be adopted.
CARRIED
There were no pecuniary / conflict of interest declarations.
The Chair welcomed Ms. Stephanie Tanner to her first Library Board meeting.
Kitchener Public Library Board 2 February 19, 2014
3. MINUTES of the Board Meeting of January 15, 2014.
14-13 On motion by Mr. Tim Blundon and seconded by Ms. Erin Rudland , it was
RESOLVED that the Minutes of the Board Meeting of January 15, 2014, be
approved.
CARRIED
MINUTES of the In-Camera Board Meeting of January 15, 2014.
14- On motion by Mr. Wayne Buchholtz and seconded by Mr. Tim Blundon, it was
RESOLVED that the meeting move in-camera.
CARRIED
14-15 On motion by Ms. Stephanie Tanner and seconded by Ms. Jacqueline McLaren, it
was RESOLVED to conclude the in-camera session.
CARRIED
4. BUSINESS ARISING
None.
5. 1. BUSINESS
REPORT OF OFFICERS
(a) Report of the Chair
Updates
The Chair thanked the Board for their successful efforts in lobbying members of
Council prior to final budget day.
On behalf of the Library Board, Mr. Dan Carli also thanked Counc
Vrbanovic and Councillor Kelly Galloway-Sealock for their continued support of
the library.
The Chair requested the Board members follow up with an email to the
Councillors to thank them for their support of K
Operating Budget.
Kitchener Public Library Board 3 February 19, 2014
Committee Membership
The Chair confirmed that Committee Membership was deferred for discussion at
the March Board meeting, along wi
Self-Evaluation.
Board Appointment
On February 10, 2014, Kitchener City Council appointed Ms. Stephnie Tanner
to the Kitchener Public Library Board for a term expiring November 30, 2014.
Ontario Library Association (OLA) Conference Update
Ms. Erin Rudland provided an update of some of the Saturday sessions that she
attended at the OLA Super Conference.
At the Board Governance session attended by Ms. Erin Rudland,
Legacy
was discussed for use by the future leadership of the library. Ms. Erin
Document
Rudland explained ways to use the document as well as what shoul
in it.
Thank You to Liana Kreamer
Mr. Bruce MacNeil formally thanked Ms. Liana Kreamer who worked
Public Service and Policy Committee to help rewrite the 2014 Strategic Plan using
plain language.
(b) Facilities Planning & Building Committee
Central Library Project Update
Mr. Mike Farwell updated the Board with construction highlights.
Work continues on the installation of:
-flooring on the ground and upper floors
-wood doors
-lighting in the reading lounge ceiling
-atrium glass guards
-millwork cladding of columns.
The mechanical, electrical and plumbing work is ongoing. Replac
flawed exterior glass panels has commenced.
The exterior work is on hold until more favourable weather. Thi impacts work
on the curbs and sidewalks, and landscaping.
Temporary space negotiations are underway.
Kitchener Public Library Board 4 February 19, 2014
n site on January 24
or February 7.
Mr. Mike Farwell stated that Councillors who were able to join the tour have sent
him emails with many positive comments.
(c) Finance Committee
December 2013 Financial Statement
14-16 On motion by Ms. Lynn Gazzola and seconded by Mr. Bruce MacNeil , it was
RESOLVED to accept the December 2013 Financial Statement, as pri
CARRIED
2014 Budget Update
K2014 Operating Budget was approved by Council as
submitted.
January 2014 Financial Statement
14-17 On motion by Ms. Lynn Gazzola and seconded by Ms. Jacqueline McLaren, it was
RESOLVED to accept the January 2014 Financial Statement, as printed.
CARRIED
(d) Public Service & Policy Committee
Strategic Plan 2014 Business Plan
[Councillor Berry Vrbanovic joined the meeting.]
The Board reviewed a proposed revision to the 2014 Strategic Plan made by
Kitchener Public Library staff to add
volunteers
under Our Partners of K goals to read as follows:
and other community groups to
volunteers
reach
14-18motion by Mr. Wayne Buchholtz and seconded by Mr. Bruce MacNeil, it was
RESOLVED to approve the revision of the 2014 Strategic Plan by adding the
to the first sentence under Our Partners of Kitchener Public
volunteers
goals.
CARRIED
Kitchener Public Library Board 5 February 19, 2014
(e) Fundraising ad hoc Committee
Updates
Mr. Tim Blundon provided an update of the fundraising campaign to date.
The Chair encouraged the Board to contact the Development Manage
donation to the central library campaign and thanked those who h
date.
(f) Report of the Secretary-Treasurer and CEO
Updates
Official Opening Celebrations
Saturday, September 6, or Saturday, August 23, as the second choice, were noted
as the two tentative dates for the official opening celebrations of the Cen
Library.
Writer-in-Residence Reception
The Writer-in-Residence Reception for Joy Fielding is scheduled for Friday, Ap
4, at the Victoria Park Pavilion at 6:30 pm.
Reciprocal Borrowing
Ms. Sonia Lewis explained K reciprocal borrowing
agreement with residents of Waterloo, Cambridge and Waterloo Reg
that Kitchener Public
Library extend its reciprocal borrowing agreement to include GPL.
14-19 On motion by Councillor Berry Vrbanovic and seconded by Mr. Bruce MacNeil,
it was RESOLVED that no action be taken at this time with regard
borrowing with Guelph Public Library.
CARRIED
Branch Tours
Please confirm with Ms. Sonia Lewis if interested in taking a tour of the
community branches. Ms. Erin Rudland expressed an interest at t
Emails distributed in Past Month
No questions were noted.
Kitchener Public Library Board 6 February 19, 2014
6. II. NEW BUSINESS
None.
7. III. PRESENTATIONS
(a) Report of Councillors
Councillor Berry Vrbanovic acknowledged the formal thank you fro
for his continued support. The Councillor, in turn, thanked the Library
for helping to get K budget approved.
Councillor Berry Vrbanovic recommended the Board read the results of the
Environics survey to see what citizens rate as priorities for our growing city. An
In terms of downtown development, Google will be moving its Waterloo Region
offices into the Breithaupt Block where they have leased 185,000
space.
8. ADJOURNMENT
14-20 There being no further business, on motion by Ms. Erin Rudland, it was
RESOLVED to adjourn the meeting at 8:00 p.m.
CARRIED
_______________________________ _________________________________
Chair Secretary-Treasurer
Kitchener Public Library Board 7 February 19, 2014
Attachments Accompanying January 15, 2014 Board Meeting]
(a) January 15, 2014 Library Board Minutes
(b) March 2014 Calendar of Events
(c) December 2013 Financial Statement
(d) January 2014 Financial Statement
(e) Email Messages Sent from CEO to the Kitchener Public Library Board
January 8 February 11, 2014