HomeMy WebLinkAboutFCS-14-046 - E14-017 Consultant Services - Road Reconstruction Program - Geotechnical Investigation Design Material Testing
REPORT TO:
Committee of the Whole
DATE OF MEETING:
2014-03-31
SUBMITTED BY:
Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
PREPARED BY:
Larry Gordon, Director of Supply Services, 519-741-2200
ext. 7214
WARD(S) INVOLVED:
8, 9. 10
DATE OF REPORT:
2014-03-06
REPORT NO.:
FCS-14-046
SUBJECT: E14-017 Consultant Services – Geotechnical
Investigation/Design & Material Testing
RECOMMENDATION:
That Expression of Interest E14-017 – Consultant Services – Geotechnical Investigation/Design
AMEC Environmental & Infrastructure, Cambridge,
& Material Testing, be awarded to
Ontario
at their estimated fee of $333,976., plus H.S.T. of $43,416.88, for a total of
$377,392.88, based on a satisfactory contract being negotiated and an upset fee being
established.
BACKGROUND:
The purpose of the Geotechnical Program of the Engineering Services Division is to ensure that
all aspects of surface and subsurface soil conditions are thoroughly understood prior to the start
of detailed design or final budgeting for any Capital infrastructure remediation works. This
permits adequate forewarning of any potential problems related to surface or subsurface soil
conditions that may pre-exist at these proposed work locations, and allows for adequate
mitigation strategies to be developed in relation to any potential problems that may be
discovered. Such strategies may include making appropriate allowances in necessary budget,
design, project execution, and environmental remediation at proper timeframes in the project's
life in order to appropriately deal with any such issues. Doing so removes risks that would
otherwise occur to project budget, execution, and timing at the time of construction or the
potential for the unexpected discovery of unsuitable soil conditions at that time.
A consultant is required due to the use of large, expensive highly specialized equipment. This
includes a mobile drilling rig, sample retrieval and storage facilities, and a fully outfitted and
accredited soils and material testing laboratory.
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REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of R. Dredge, Corridor Management Technologist, S. Shah, Design Engineering, B.
Garcia, Engineering Construction Inspector, W. Kinnaird, Engineering Construction Inspector
and L. Gordon, Director of Supply Services.
Expressions of interest were advertised publicly on the City of Kitchener website and on the
internet through the Ontario Public Buyers Association Electronic Tendering Information System
relative to this project. Documents were downloaded by twenty-two (22) interested parties, and
by the closing date of Monday January 27, 2014, twelve (12) responses had been received.
The review committee met on Monday February 10, 2014, to review the submissions and a
shortlist of three (3) candidates was selected for further interviews. The Committee met on
Tuesday March 4, 2014 to interview the shortlisted candidates. The Committee elected to
award the project to AMEC Environment & Infrastructure, Cambridge, Ontario.
The Committee rated consultants on the following criteria:
Evaluation of Proposed Project Manager
Completeness of the Proposal
Qualifications/Expertise
Variety & Quality of Disciplines In House/In Consortium
Past Performance
Knowledge of the City (re: this area)
Permanent Local Office
Amount of City Work Completed in the Past
Proposed Project Team
Effect of Interview
Cost of Consultant's Fees
Effectiveness of work plan
A listing of the responding parties follows for your reference:
AMEC Environment & Infrastructure Cambridge ON
CCI Group Inc. Concord ON
Coffey Geotechnics Burlington ON
DBA Engineering Ltd. Vaughn ON
DST Consulting Waterloo ON
EXP Services Inc. Cambridge ON
Inspec Sol Waterloo ON
LVM Inc. Kitchener ON
Peto MacCallum Ltd. Kitchener ON
Soil Probe Ltd. Toronto ON
Soil-Mat Engineers Hamilton ON
SPL Consultants Cambridge ON
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
.
transparency in the procurement of goods and services
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and implementation
of these types of projects typically involves city staff and resources from across the corporation.
These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material
testing", and will be itemized when they exceed $125,000. Included in this line item are staff
time and expenses for all city staff in support of the project such as Engineering, Kitchener
Utilities, and Transportation Planning. The line item also includes all regulatory permitting,
geotechnical and material testing, detouring and traffic control, alternate access and parking
requirements and any other miscellaneous costs. Projects utilizing in-house staff will include
costs for inspection during construction and contract administration.
The net cost for this expression of interest (A), is fair and reasonable for a purchase of this
scope and the upset limit is within the budget allowance (B) provided within the budget.
Funding for this purchase is included within the approved capital budgets. The estimated
surplus (D) will remain within the various accounts, and will be used to fund future construction.
Expression of Interest
E14-017
Geotechnical for 2016 Reconstruction Projects
The total budget for all phases of this project is $ 474,092.70
Estimated Cost for this Phase of Work
Expression of Interest E14-017 costs, including HST 377,392.88
less: HST rebate on tender (37,538.89)
Net Cost Being Awarded 339,853.99 A
Costs Incurred to Date -
Projected Costs: Staff Time/Permitting/Material Testing 8,000.00
Total Estimated Cost for this Phase of Work 347,853.99 C
Budget for this Phase of Work
Sanitary Utility 214,144.50
Stormwater Utility 107,072.10
Water Utility 144,314.40
Intensification Allowance (DC) 8,561.70
Total Budget for this Phase of Work 474,092.70 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 126,238.71 D
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COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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