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HomeMy WebLinkAbout2014-03-17 COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE MARCH 17. 2014 CITY OF KITCHENER The Community and Infrastructure Services Committee met this date, commencing at 12:18 p.m. Present: Councillor B. loannidis-Chair Mayor C. Zehr and Councillors J. Gazzola, Z. Janecki, Y. Fernandes, S. Davey, D. Glenn-Graham, B.Vrbanovic, P. Singh and K. Galloway-Sealock Staff: J. Willmer, Chief Administrative Officer D. Chapman, Deputy CAO, Finance and Corporate Services M. May, Deputy CAO, Community Services P. Houston, Deputy CAO, Infrastructure Services R. Regier, Executive Director of Economic Development J. Readman, Director, Transportation Services K. Woodcock, Manager of Service Coordination and Improvement A. Mick, Utilities Engineer R. Willms, Supervisor of Administration, Community Services G. Kay, Business Systems, Project Manager V. Girimonte,Administrative Assistant C. Goodeve, Committee Administrator D. Saunderson, Committee Administrator 1. INS-14-017 - ON-STREET PARKING REGULATIONS -SIMS ESTATE PLACE The Committee considered Infrastructure Services Department report INS-14-017, dated February 14, 2014, recommending a parking prohibition at anytime on the north side of Sims Estate Place. On motion by Councillor S. Davey- it was resolved: "That the Uniform Traffic By-law be amended to prohibited parking at anytime on the north side (odd number side)of Sims Estate Place from Sims Estate Drive to its easterly limit, as outlined in Infrastructure Services Department report INS-14-017." 2. INS-14-025 - ON-STREET PARKING REGULATIONS -HILLBROOK CRESCENT Councillor P. Singh declared a pecuniary interest as his parents own property in the affected area; and accordingly, he did not take part in any discussion or voting regarding that matter. The Committee considered Infrastructure Services Department report INS-14-025, dated February 28, 2014, recommending the removal of the existing parking prohibition on the inside of Hillbrook Crescent and reinstatement of a 3-hour parking time limit. On motion by Councillor S. Davey- it was resolved: "That the Uniform Traffic By-law be amended to repeal the existing January 1 to March 31 parking prohibition on the inside (even numbered houses) of Hillbrook Crescent between Elm Ridge Drive and Elm Ridge Drive and replace it with a three (3) hour parking time limit, as outlined in Infrastructure Services Department report INS-14-025." 3. INS-14-026 - ON-STREET PARKING REGULATIONS -INVERNESS DRIVE The Committee considered Infrastructure Services Department report INS-14-026, dated February 28, 2014, recommending the removal of the existing parking prohibition on the west side of Inverness Drive and reinstatement of a 3-hour parking time limit. On motion by Councillor S. Davey- it was resolved: COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE MARCH 17. 2014 -13 - CITY OF KITCHENER 3. INS-14-026 - ON-STREET PARKING REGULATIONS -INVERNESS DRIVE (CONT'D) "That the Uniform Traffic By-law be amended to repeal the existing January 1 to March 31 parking prohibition on the west side of Inverness Drive between Aberdeen Road and Huntley Crescent and replace it with a three (3) hour parking time limit, as outlined in Infrastructure Services Department report INS-14-026." 4. INS-14-032 - ON-STREET PARKING REGULATIONS -MOUNT HOPE STREET The Committee considered Infrastructure Services Department report INS-14-032, dated February 18, 2014, recommending a parking prohibition on the west side of Mount Hope Street. On motion by Councillor S. Davey- it was resolved: "That the Uniform Traffic By-law be amended to prohibited parking on the west side of Mount Hope Street from King Street to a point 35 meters south thereof, as outlined in Infrastructure Services Department report INS-14-032." 5. INS-14-033 - ON-STREET PARKING REGULATIONS -PANDORA CRESCENT The Committee considered Infrastructure Services Department report INS-14-033, dated February 14, 2014, recommending various parking prohibitions on Pandora Crescent. In addition, the Committee was in receipt of correspondence dated March 17, 2014 from a resident on Pandora Crescent in opposition to the proposed parking prohibition. In response to questions, Mr. J. Readman agreed to further investigate the proposed parking prohibition for Pandora Crescent and report back at the March 31, 2014 Council meeting. A motion was brought forward by Councillor K. Galloway-Sealock to refer consideration of the recommendation outlined in report INS-14-033 to the March 31, 2014 Council meeting to allow staff to further investigate the parking prohibition proposed for Pandora Crescent. On motion by Councillor K. Galloway-Sealock- it was resolved: "That the following motion be referred to the March 31, 2014 Council meeting to allow staff to further investigate the parking prohibition proposed for Pandora Crescent: `That parking be prohibited at anytime from January 1 to March 31 on the west side of Pandora Avenue North from Lydia Street to Pandora Crescent; and, That parking be prohibited at anytime from January 1 to March 31 on both sides of the northbound one-way section of Pandora Crescent from a point 45 metres north of Pandora Avenue North to East Avenue; and, That parking be prohibited at anytime from January 1 to March 31 on both sides of the southbound one-way section of Pandora Crescent from Pandora Avenue North to East Avenue; and further, That the Uniform Traffic By-law be amended accordingly, as outlined in Infrastructure Services Department report INS-14-033." 6. INS-14-028 - MORGAN AVENUE -FOLLOW-UP REVIEW The Committee considered Infrastructure Services Department report INS-14-028, dated February 28, 2014, recommending that the existing speed humps and raised crosswalks on Morgan Avenue be permanently maintained. On motion by Councillor S. Davey- it was resolved: COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE MARCH 17. 2014 -14- CITY OF KITCHENER 6. INS-14-028 - MORGAN AVENUE -FOLLOW-UP REVIEW (CONT'D) "That the existing five (5) speed humps and two (2) raised crosswalks be maintained permanently on Morgan Avenue between River Road and Fairway Road, as outlined in Infrastructure Services Department report INS-14-028." 7. CSD-14-020 - REQUEST TO INCREASE PURCHASE ORDER 204384 - MMM GROUP FOR DESIGN AND CONSULTING SERVICES FOR WILLIAMSBURG CEMETERY The Committee considered Community Services Department report CSD-14-020, dated February 26, 2014, recommending an increase to Purchase Order 204384 for MMM Group for design and consulting services for Williamsburg Cemetery. On motion by Councillor S. Davey- it was resolved: "That the Director of Supply Services be authorized to increase Purchase Order 204384 for MMM Group by $20,349. plus applicable taxes, as outlined in Community Services Department report CSD-14-020." 8. CSD-14-016 - 2014 COMMUNITY GRANTS TIER 2 The Committee considered Community Services Department report CSD-14-016, dated March 3, 2014, recommending approval for the 2014 Community Grants Tier 2. Ms. K. Woodcock and Ms. R. Willms presented the report and responded to questions from the Committee. Ms. Woodcock advised that ten organizations had registered to appeal the allocation being recommended by the Tier 2 Grant Peer Review Committee. Mr. Nabeel Rana, World Religions Conference, addressed the Committee in opposition to the Peer Review Committee's recommendation that his group not receive funding through the 2014 Tier 2 Community Grant program. He advised that in previous years the Conference has received a Tier 2 Grant, which permitted them to use the City's logo in their advertising. He further advised that he would like to continue to use the City's logo for the 2014 World Religions Conference and would be satisfied with a token grant amount that would permit the use of that logo. Mr. Duncan Finnigan, 12 Angry Filmmakers, addressed the Committee in opposition to the Peer Review Committee's recommendation that his group not receive a 2014 Tier 2 Community Grant. He advised that the grant funding would help the group produce 12 short narrative films to be screened at the 2014 Grand River Film Festival. In response to questions, Mr. Finnigan advised that his project is sustainable and will be completed regardless of grant funding from the City. He indicated that his group would be willing to accept an in-kind grant as opposed to the requested cash funding. He further advised that the overall objective of the project is economic development and creating a sustainable market for filmmakers within the City. In response to questions, Mr. R. Regier agreed to report back prior to the March 31, 2014 Council meeting on whether the City would consider potential sponsorship or partnership through Economic Development with the 12 Angry Filmmakers, as part of the implementation of the City's Digital Media Strategy and further growth of the Kitchener Studio Project. Ms. Hala Barghash and Ms. Fauzia Mazhar, The Coalition of Muslim Women of Kitchener- Waterloo, addressed the Committee in opposition to recommended allocation of $2,500 ($1,000. cash; $1,500. in-kind), which was lower than their requested grant of$4,000 ($2,000 cash; $2,000 in-kind). She stated that since receiving the Peer & Staff Review Committee recommendation, a revised grant request has been submitted in the amount of$3,300 ($1,800 cash; $1,500 in-kind)for consideration. She further advised that should the grant allocation of $3,300. Not be approved, the Coalition will have to raise an additional $2,000 over the $1,650., outlined in the budget provided with the application, prior to their event in June 2014. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE MARCH 17. 2014 -15- CITY OF KITCHENER 8. CSD-14-016 - 2014 COMMUNITY GRANTS TIER 2 (CONT'D) Mr. Tariq Cheema and Mr. Amir Shahzad, Pakistan Canada Association, addressed the Committee in opposition to recommended allocation of$1,000. (in-kind),which was lower than their requested grant of$5,000 ($3,000 cash; $2,000 in-kind). It was noted that since receiving the Peer & Staff Review Committee recommendation the group has submitted a revised grant request in the amount of$4,000 ($2,000 cash; $2,000 in-kind)for consideration. Mr. Al Forler, Wood Art in the Cities, addressed the Committee in opposition to the Peer Review Committee's recommendation that his group not receive a 2014 Tier 2 Community Grant. Councillor Y. Fernandes entered the meeting at this time. Ms. Miroki Tong, The G33K Art Show, addressed the Committee in opposition to her group's recommended Tier 2 Community Grant in the amount of$1,000. (in-kind). She indicated that the event is dedicated to celebrating sci-fi, fantasy, animation and other alternative genres in "geek" culture. She stated that the event is scheduled for November 2014, and will be held in the Rotunda at City Hall. She commented that this is the Show's second year and it is her goal that it will become self-sustaining. In response to questions, Mr. Regier advised that staff are in support of The G33K Art Show and could further investigate whether other grant funding sources would be available either through Economic Development or the Special Events budgets. Ms. Isabel Cisterna, Neruda Arts, addressed the Committee in opposition to the recommended allocation of$8,000. ($4,000. cash; $4,000. in-kind),which was lower than the requested grant of$19,000. ($15,000. cash and $4,000. in-kind). In response to questions, Ms. Cisterna advised that Neruda Arts has recently received approval from the Province to receive a 2014 Celebrate Ontario grant in the amount of $34,000. She stated that the Celebrate Ontario grant is intended to provide an enhancement to an already existing festival. In response to questions, Mr. Regier advised there is a budget within Special Events that is intended to be used to help promote new events and event development, noting that the budget is approximately$20,000. He indicated that typically that money is allocated for events that align with the Economic Development Strategy and the requests for funding far exceed the budget available. He further advised that staff could consult with Neruda Arts on their event portfolio and undertake a review on whether there would be any additional funds through the Special Events budget to increase their recommended grant funding. Ms. Sadia Gassim and Ms. Jenny Flagler, African Women's Alliance of Waterloo Region, addressed the Committee in opposition to the recommended Tier 2 Community Grant allocation of$4,000. (cash). Ms. Fauzia Mazhar, Community Coalition on Refugee and Immigrant Concerns, addressed the Committee in opposition to her group's recommended Tier 2 Community Grant in the amount of$2,000. (in-kind). In response to questions, Ms. Mazhar advised that if the Committee was not able to approve additional funding for her group, she would prefer the grant funding be allocated in cash rather than in-kind. Mr. David McConnachie, Alternatives Journal for NIGHT\SHIFT 2014, addressed the Committee in opposition to his group's recommended Tier 2 Community Grant in the amount of $5,000. (in-kind). He advised that he is very appreciative for the Peer & Staff Committee recommendation; however, he requested that the Committee consider approving a portion of the recommended funding in a cash allocation, which would assist in leveraging other grant funding from the Provincial and Federal governments. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE MARCH 17. 2014 -16- CITY OF KITCHENER 8. CSD-14-016 - 2014 COMMUNITY GRANTS TIER 2 (CONT'D) In response to questions, Ms. Willms advised that amending the recommendation for any of the groups from in-kind to cash would not have any impacts on the budget. She further advised that an in-kind recommendation was made for Alternatives Journal for NIGHT\SHIFT 2014 due to their need for assistance with facility related expenses and the City's ability to then manage those funds. Mr. M. May cautioned members that approving grants from budgets outside of the Community Grant budget would create sustainability challenges in future years. In addition, he stated that there are a number of groups in the Tier 2 category that have received funding for several consecutive years, now meet the requirement of a Tier 1 Community Grant. He indicated that groups that graduate from the Tier 2 program to Tier 1 Grant status would reduce the Tier 2 budget by their allocated grant funding amount; therefore, reducing the number of Tier 2 grants eligible for the following year. Mayor C. Zehr brought forward a motion to approve the recommendation as outlined in Report CSD-14-016. Councillor D. Glenn-Graham brought forward an amendment to Mayor Zehr's motion to approve a 2014 Tier 2 Community grant in the amount of$200. (cash) for the World Religions Conference which would permit the group to use of the City's logo in their advertising. Councillor Glenn-Graham's amendment was voted on and was Carried on a recorded vote, with Councillors B. Vrbanovic, D. Glenn-Graham, J. Gazzola, P. Singh, S. Davey, and Y. Fernandes voting in favour; and, Mayor C. Zehr and Councillors B. loannidis, K. Galloway- Sealock and Z. Janecki voting in opposition. Councillor B. Vrbanovic brought forward a motion to refer consideration of a 2014 Tier 2 Community Grant for the 12 Angry Filmmakers to the March 31, 2014 Council meeting to allow staff to investigate whether a 2014 Community Grant for this group could be funded through Economic Development or Special Events budgets. At the request of Councillor D. Glenn-Graham, it was agreed to further amend Councillor Vrbanovic's motion to also refer consideration of The G33k Art Show to the March 31, 2014 Council meeting. Councillor Vrbanovic's amended referral motion was then voted on and was Carried by a recorded vote, with Councillors B. Vrbanovic, B. loannidis, D. Glenn-Graham, K. Galloway- Sealock, S. Davey, Y. Fernandes and Z. Janecki voting in favour; and Mayor C. Zehr and Councillors J. Gazzola and P. Singh voting in opposition. A further motion was brought forward by Councillor B. Vrbanovic to amend Mayor Zehr's motion to increase the recommended 2014 Tier 2 Community Grant amount to Pakistan Canada Association from $1,000. (in-kind)to$2000. ($1,000. cash; $1,000. in kind). Councillor B.Vrbanovic's amendment to approve a Grant to Pakistan Canada Association was then voted on by a recorded vote and was Carried, with Councillors B. Vrbanovic, D. Glenn- Graham, J. Gazzola, P. Singh, S. Davey and Y. Fernandes voting in favour; and, Mayor C. Zehr and Councillors B. loannidis, K. Galloway-Sealock and Z.Janecki voting in opposition. Councillor K. Galloway-Sealock then brought forward an amendment to Mayor Zehr's motion to change the recommendation for the Community Coalition on Refugee and Immigrant Concerns from $2,000. (in-kind) to $2,000. (cash) and the recommendation for Alternatives Journal for NIGHT\SHIFT 2014 from $5,000. (in-kind) to $5,000. ($2,500. in-kind; $2,500. cash). Councillor K. Galloway-Sealock's amendment was then voted on and was Carried by a recorded vote, with Mayor C. Zehr and Councillors B. Vrbanovic, D. Glenn-Graham, J. Gazzola, P. Singh, S. Davey, K. Galloway-Sealock and Z. Janecki and Y. Fernandes voting in favour; and, Councillor B. loannidis voting in opposition. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE MARCH 17. 2014 -17 - CITY OF KITCHENER 8. CSD-14-016 - 2014 COMMUNITY GRANTS TIER 2 (CONT'D) Councillor B. Vrbanovic brought forward a motion to refer consideration of a 2014 Tier 2 Community Grant for Neruda Arts to the March 31, 2014 Council meeting to allow staff to investigate whether a 2014 Community Grant for this group could be funded through Economic Development or Special Events budgets. Councillor B.Vrbanovic's referral motion for Neruda Arts was then voted on by a recorded vote and was Carried, with Councillors B. Vrbanovic, B. loannidis, D. Glenn-Graham, K. Galloway- Sealock, Y. Fernandes and Z. Janecki voting in favour; and Mayor C. Zehr and Councillors S. Davey, J. Gazzola and P. Singh voting in opposition. In response to questions, Mr. May agreed to circulate information material on the current Community Grant process for Council's review. The following motion was then voted on by a recorded vote and was Carried, with Mayor C. Zehr and Councillors B. Vrbanovic, B. loannidis, D. Glenn-Graham, K. Galloway-Sealock, P. Singh, S. Davey,Y. Fernandes voting in favour; and, Councillor Z. Janecki voting in opposition. On motion by Mayor C. Zehr— it was resolved: "That the 2014 Community Grants Tier 2, be approved as outlined in Appendix `B' of Community Services Department report CSD-14-016, save and except the following: a) That a 2014 Community Grant Tier 2 in the amount of$200. be approved to the World Religions Conference; and, b) That a 2014 Community Grant Tier 2 to Pakistan Canada Association be increased from $1,000. (in-kind)to $2000. ($1,000. cash; $1,000. in kind); and, c) That a 2014 Community Grant Tier 2 to Community Coalition on Refugee and Immigrant Concerns be amended from $2,000. (in-kind)to $2,000. (cash); and, d) That a 2014 Community Grant Tier 2 to Alternatives Journal for NIGHT\SHIFT 2014 be amended from $5,000. (in-kind) to $5,000. ($2,500. in-kind; $2,500. cash); and, e) That consideration of a 2014 Community Grants Tier 2 for 12 Angry Filmmakers be referred to the March 31, 2014 Council meetinq to allow time for staff to investigate whether a 2014 Community Grant could be allocated through Economic Development or Special Events budgets; and, f) That consideration of a 2014 Community Grants Tier 2 for The G33k Art Show in the amount of $1,000. (in-kind) be referred to the March 31, 2014 Council meeting to allow time for staff to investigate whether a 2014 Community Grant could be allocated through Economic Development or Special Events budgets; and further, g) That consideration of a 2014 Community Grants Tier 2 for Neruda Arts in the amount of$8,000. ($4,000. cash; $4,000. in-kind) be referred to the March 31, 2014 Council meetinq to allow time for staff to investigate whether a 2014 Community Grant could be allocated through Economic Development or Special Events budgets." 9. INS-14-010 - DRINKING WATER QUALITY MANAGEMENT STANDARD - 2013 MANAGEMENT REVIEW SUMMARY The Committee considered Infrastructure Services Department report INS-14-010, dated February 26, 2014, regarding the 2013 management review summary of the Drinking Water Quality Management Standards. Ms.A. Mick presented the report and responded to questions from the Committee. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE MARCH 17. 2014 -18 - CITY OF KITCHENER 10. INS-14-009 - REGION OF WATERLOO AND CITY OF WATERLOO DRINKING WATER SUMMARY REPORT The Committee considered Infrastructure Services Department report INS-14-009, dated February 24, 2014, regarding the receipt of the 2013 City of Waterloo Drinking Water Summary Report and the 2013 Region of Waterloo Annual Water Quality Reports, as required by the Safe Drinking Water Act. On motion by Councillor K. Galloway-Sealock- it was resolved: "That the 2013 City of Waterloo Drinking Water Summary Report be received for information as required by O.Reg170/03 Schedule 22 of the Safe Drinking Water Act, as outlined in Infrastructure Services Department report INS-14-009; and further, That the six 2013 Region of Waterloo Annual Water Quality Reports, as attached to Report INS-14-009 (Strange St. Well Supply System, Well K34, Mannheim Water Treatment Plant and Pumping Station, Greenbrook Well Supply System, Woolners Well Supply-K80s and the Parkway Well Supply System) be received for information as required by O.Reg170/03 Schedule 22 of the Safe Drinking Water Act." 11. CSD-14-019 - AFFILIATED COMMUNITY GROUP STATUS FOR ROCK REVIVAL AND VARIETY SHOW COMMITTEE The Committee considered Community Services Department report CSD-14-019, dated February 11, 2014, recommending the approval of Rock Revival &Variety Show Committee as an affiliated group with the City of Kitchener. Ms. V. Girimonte and Mr. G. Kay presented the report and responded to questions from the Committee. In response to questions, Mr. D. Chapman clarified that the affiliation request has come forward as a result of a change by the group's insurers; whereby it has been recognized that the Rock Revival &Variety Show is no longer just a City staff event. He noted that if they were not approved as an affiliated group the City would require them to secure their own coverage. On motion by Councillor B.Vrbanovic- it was resolved: "That the Rock Revival & Variety Show Committee be approved as an affiliated group with the City of Kitchener as outlined in Community Services Department report CSD- 14-019; and further, That the Rock Revival & Variety Show Committee, be approved as an insured group with the City of Kitchener's third party liability insurance program." 12. ADJOURNMENT On motion, the meeting adjourned at 4:26 p.m. D. Saunderson C. Goodeve Committee Administrator Committee Administrator