HomeMy WebLinkAboutFCS-14-068 - T14-006 Queens Boulevard Road ReconstructionStaff Report
rTC.�r R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2014 -04 -14
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200
ext. 7214
PREPARED BY: Larry Gordon, Director of Supply Services, 519- 741 -2200
ext. 7214
WARD(S) INVOLVED: 9
DATE OF REPORT: 2014 -04 -02
REPORT NO.: FCS -14 -068
SUBJECT: T14 -006 — Queens Boulevard (Rex Drive to Belmont
Avenue) Road Reconstruction
RECOMMENDATION:
That Tender T14 -006 — Queens Boulevard (Rex Drive to Belmont Avenue) Road
Reconstruction, be awarded to Sierra Construction (Woodstock) Limited, Woodstock,
Ontario at their corrected tendered price of $2,110,102.98, including provisional items and
contingencies of $234,738.50, plus H.S.T. of $274,313.39, for a total of $2,384,416.37.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Queens Boulevard (Rex Drive to
Belmont Avenue). Funds for construction have been approved by Council as part of the 2014
budget. The infrastructure has reached the end of its useful life and is in need of replacement.
The project involves the replacement of the roadway, curb and gutter and sidewalk and all
underground services and surface works.
Full funding for this project has been approved by council as part of the 2014 budget process. A
surplus is projected in the project due to lower than anticipated construction pricing for the 2014
construction season.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
website and the Internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were picked up by five (5) interested parties, and by the closing date of
Thursday March 27, 2014, four (4) tenders had been received.
The tenders were reviewed by K. Cobbe, IBI Group, the City's Consultant for the project, and K.
Mick, Design and Approvals Engineer, who concur with the above recommendation.
The following tenders were received:
Bid Price Corrected Bid
Price
Sierra Construction (Woodstock) Limited Woodstock ON $2,385,589.73 $2,384,416.37
Bel -Air Excavating & Grading Ltd. Cambridge ON $2,472,442.74 $2,467,357.66
Sousa Concrete Branchton ON $2,472,442.74
Steed and Evans Limited St. Jacobs ON $2,695,050.00
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
1.H. -2
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time /Permitting /Material testing ", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in -house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital budget. The estimated surplus (E) will be returned to the
Accelerated Infrastructure Replacement Program (AIRP) general account, and will be used to
fund unexpected deficits in other Al RP projects.
Tender T14 -006
Queen's Blvd Reconstruction (Rex to Belmont)
The total budget for all phases of this project is
Estimated Cost for this Phase of Work
Tender T14 -006 costs, including HST
less: HST rebate on tender
Net Cost Being Awarded
Costs Incurred to Date
Projected Costs: Staff Time /Material Testing
Total Estimated Cost for this Phase of Work
Budget for this Phase of Work
Sanitary Utility
Storm Water Utility
Water Utility
Intensification Allowance (DC)
Total Budget for this Phase of Work
Estimated Surplus /(Deficit) for this Phase of Work (B - C)
Estimated Surplus /(Deficit) from previous phases
Total Estimated Surplus /(Deficit)
$3,152,717.00
2,384,416.37
(237,175.47)
2,147,240.90 A
77,765.00
2,225,005.90 C
1,123, 635.00
561,818.00
757,232.00
43,237.00
2,485,922.00 B
260,916.10 D
230,164.59
491,080.69 E
COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City's Purchasing By -Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
I.H. - 4