HomeMy WebLinkAboutCompass Kitchener - 04-03-13
COMPASS KITCHENER MINUTES
April 3, 2013 – 4:00-6:00
Conestoga Room, KITCHENER CITY HALL
Present: Theron Kramer Mark Paul Sarah Marsh Tristan Wilkin
Karim Fathi Chris Kopar Holly Duff
Staff: Mark Hildebrand Jenn Grein Karla Cote Janice Ouellette
Regrets: David Yoon Chris Hyde Diana Bumstead Moni Lagonia
1. Review and Approval of Minutes
The Compass Kitchener Workplan will be taken to Council in June, rather than May as indicated in the
April minutes. Otherwise, the minutes from March 6, 2013 were approved by Compass Kitchener.
Moved by Tristan Wilkin, Second by Sarah Marsh. Carried.
2. Follow-up to minutes
Use of subcommittee notes form would be helpful for tracking of subcommittee progress. The youth
forum group takes notes slightly differently, and Holly will forward to Jenn for circulation.
Theron met with the Mayor and CAO regarding the process undertaken for LEAF Funding Community
Engagement. Although this process was completed thoroughly by Compass Kitchener’s, learnings for the
organization to consider moving forward have been identified.
3. Report Card Subcommittee
As mentioned previously, the committee is considering how to streamline the process used in the past for
the report card. They plan to return to the committee as a whole as well as visit each of Kitchener’s
Advisory Committees for input and feedback. There may be occasions with these committees when
timing does not fit the process in order to take forth to Council as planned. In this case, the intent would
be to connect with the Chairs and staff resources for those identified and seek input and feedback.
Further, they are planning to connect with appropriate and identified staff where the group feels additional
input should be included to further consider measurables, what is already being collected and how to
create a smooth process for all involved.
The subcommittee is seeking approval to not proceed with a report card in 2013 for the 2012 year, and
return in 2014 with a report card based on 2013 data.
Although the committee is technically mandated to complete these annually, Theron did not feel missing
this year would be met with disapproval. He suggested presenting a recommendation to Council relating
to the report card moving forward, and the Report Card committee intends to do so, identifying this
process will continue on an annual basis.
The subcommittee is aiming to ensure the KPI’s are objective and will reflect clearly how the city is doing.
Some of these will be found in current masterplans and may already be measured by staff and other
advisory committees.
Sarah provided an example from past report cards where measurements may not have been objective:
Environment, the committee in the past would seek info on all that the city is doing that is of benefit to the
environment. In the new method, the committee will be considering specific expectations with additional
quantitative details for consideration.
Motion: That the committee approve this process for this year
Moved by Sarah Marsh, Second by Holly Duff. Carried.
The group confirmed the report card process will be ready to go to Council in June.
4. Sub-committee reports
Civics101 : 13 entries were received through the essay contest and they have decided to reward all
entries. Chris has still been working on updating lesson plans and is hesitant to proceed due to lack of
take up by teachers. Theron suggested a deadline should be set and if an appropriate amount of
participation can not be found by this deadline, the item be abandoned. A suggestion was made to
engage youth camps to teach young students about civic engagement on a PD day.
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The Youth Forum is taking place on April 24. Civics classes will be presented with Civics 101 on
Monday, April 22nd, they will be given a topic to research and prepare a debate for on Tuesday, April
April 3, 2013
CITY OF KITCHENER
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23rd, then will be presenting their campaign on these ideas to three council members to receive ‘dragons
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den’ feedback at the Youth Forum on April 24. They will break out further into groups for facilitated
discussion and receive additional input on the item they presented. Two guest speakers will be included
in the process. Most of event will be taking place in Council Chambers. All of Compass Kitchener is
welcome to attend and participate in the Wednesday session running from 9:00 am until 12:00 pm.
Rotary will speak to youth from their perspective, and either Holly or Theron on behalf of Compass
Kitchener. KYAC has been providing feedback throughout the process. The group is planning to debrief
after the event to consider learnings and where this pilot project might go moving forward. Consideration
will also be given for videoing the event, Holly to bring forth to their subcommittee meeting and connect
with Conestoga College or Rogers. Theron volunteered as well as Chris. Theron may have a connection
for videoing – Mark to provide his contact to Holly as well.
Voter Turn Out: Will likely be getting a student through Ginette LaFrenier and the Wilfrid Laurier School of
Social Work to move forward with this item. This research will hopefully take place between now and
June with additional information available in September for the group to consider further. Sarah has a
contact who could offer information in engagement, he previously presented at a Compass Kitchener
event on Participatory Budgeting.
Strategic Plan Rollout – This subcommittee is in the process of presenting to advisory committees, and
thus far, they seem quite receptive. Colouring book has been produced and will be provided to
Community Centres for kids to get more involved and in turn help to get parents more involved.
5. Committee Workplan - Finalization
Members were requested to please keep the workplan handy. Some dates are needed and please provide
any final information to Theron by Friday, April 10. (attached here)
workplan 2013
draft.docx
6. Compass Kitchener – Advisory Committee Gathering - Chairs
June 13, 4:30-6:30 – planning a speed dating process of sorts with information on committee’s work plans.
More information to follow in May.
7. Other Business
Mark provided the media release related to the canino consultation process. Theron emailed Jeff to offer
Compass Kitchener as a Citizen perspective for input on this consultation.
Jeff connected with Mark to request this item be brought forth. Will also be going to the Safe and Healthy
Community Advisory Committee, Economic Development Advisory Committee, Kitchener Youth Action
Council and the Mayor’s Advisory Committee for Kitchener Seniors.
Theron opened up the floor to the committee with a few questions: Would Compass Kitchener like to
comment on the city hosting a casino? We have a month to send commentary in. Should we discuss as a
group? Sub group? Away from the meeting? Council is interested in what Compass Kitchener has to say.
After discussion on a possible process and how the group would like to provide feedback, it was decided
that a Google document will be developed to gather all members feedback arranged within the 6 pillars of
the Strategic Plan. This document will be provided to members for review prior to the next Compass
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Kitchener meeting May 1, at which time the committee as a whole will consider the topic further. Sarah
to design process for discussion at next meeting.
Public meeting to take place on April 23, with potential for a second on April 30. Members were
encouraged to participate in these sessions, consider completing the online survey and provide feedback
directly to their member of council.
Meeting adjourned at 5:10 pm, to be followed by meetings of sub-committees.
Next meeting: May 1, 2012
Location: Conestoga Room
Attendance:
CK Attendance
2013-14.xls