HomeMy WebLinkAboutCompass Kitchener - 06-05-13
COMPASS KITCHENER MINUTES
June 5, 2013 – 4:00-6:00
Conestoga Room, KITCHENER CITY HALL
Present: Theron Kramer Chris Hyde Sarah Marsh David Yoon
Karim Fathi Chris Kopar Holly Duff Diana Bumstead
Moni Lagonia
Staff: Mark Hildebrand Jenn Grein Janice Ouellette Laurie Majcher
Sue Weare Karla Cote
Guests: Councillor Glen Graham
Regrets: Mark Paul Tristan Wilkin
Theron welcomed all to meeting.
1. Review and Approval of Minutes
The minutes from May 1, 2013 were approved by Compass Kitchener.
Moved by Moni Lagonia, Second by Diana Bumstead. Carried.
2. Follow-up to minutes
Theron has not yet sent the letter discussed at the last meeting to the mayor and will hold off until after
the Advisory Committee Gathering.
3. Sub Committee Reports
Report Card Sub Committee: Group with support from staff have been making their way to each of the
advisory committees. Have received support from committees, however have not received detailed
feedback and suggestions. Karla indicated all the feedback combined has been good, and changes have
been made where appropriate. Chris indicated the Corporate Leadership Team received the information
well and is looking forward to working with Compass Kitchener. Laurie is also eager to work with this sub
committee when it comes to meeting with staff for specific input on the metrics outlined and to begin
refining to concise qualitative and quantitative metrics. An update will be available at the July meeting and
the sub committee will have had all the meetings with staff.
Strategic Plan Sub Committee: Have finished tours of the Advisory Committees with much positive input
and feedback on how best to engage moving forward. Sue suggested it would be beneficial for Compass
Kitchener to continue to engage all advisory committees in this manner as committees found it very
helpful.
Civics 101: The group is considering next year’s sessions and hoping to complete two. Feedback was
received from youth on the highlights of the day and pieces they felt could be left out. Some of these
suggestions would end up saving both time and money which would make logistics of working with two
schools a higher possibility. Budgets are currently in the works and consider this information in how we
may move forward. Jeff, Dorothy and Jenn met briefly and are in support of moving forward, but are
seeking Compass Kitchener’s support as well as this is where the idea first developed. Holly and Chris
are both interested in continuing participation. Theron suggested that when presenting work plan to
council it may be beneficial to ask council members to participate with this event and commit their time.
Voter Turn-out: A student is preparing research they have completed regarding Voter Turn-out. Another
student will start a placement in September for four months. Committee will be looking at broader terms
of engagement as well as specific strategies for elections and will provide updates throughout.
4. Strategic Planning Process – Community Survey
Theron met with Laurie, the Manager of Strategy and Business Planning regarding the citizens survey.
She will be working on development of the Expression of Interest and the process for this project. Today,
we are looking for volunteers for a sub committee to assist with this and development of the community
engagement process which will take place following the citizen survey. Folks that are interested, please
email Theron this week. We may be able to consider online input and feedback from committee members
who would like to participate but have little time available to travel to meetings. Theron stressed the
importance of having a member of the Report Card sub committee participate in this group. Participation
June 5, 2013
CITY OF KITCHENER
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would likely be approximately 3 meetings of one hour each. A different group would be recruited to help
with ‘Who Are You Kitchener”
Karim Fathi and Moni Lagonia offered to participate. Sarah will consider it also.
Laurie clarified, the Expression of Interest will be based on the previous template, with the addition of
items Laurie sees would be of benefit for the organization and potentially the report card sub committee.
This will be the starting point for the discussion and provide an opportunity for committee members to
provide additional input.
5. Compass Kitchener Vacancies
We are losing Diana and David as of this meeting – both due to work pressures. Theron thanked each of
them very much for their contributions thus far! Both leaving members thanked the group for the time they
have been able to spend with the committee and for the learnings they received as a result of working
with the committee.
We will be seeking 3 people to fill vacancies on this committee. Anyone who has any great contacts,
please let Janice Ouellette know, or folks can complete the application on the website. Karla offered to
post information at the university. Applications to be vetted through Compass Kitchener. Anyone who
would like additional information can connect with Theron, or any of our staff resources.
6. Other Business
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The Advisory Committee Gathering for chairs and vice chairs is taking place on June 13 from 4:30-6:30
at the Downtown Community Centre, Multipurpose room. We will be holding a speed dating sort of
session with rounds between advisory committees, folks will have 5 minutes each to share information on
their work plans, then 5 minutes to consider future collaboration. Sarah and Chris are both attending. All
others are welcome to attend as well.
Both summer Compass Kitchener meetings set to take place – majority of members are able to attend.
Theron presented a card and small token of appreciation to Karla for all that she has done with the
Compass Kitchener Advisory Committee.
The formal meeting ended, and sub committees broke out for further discussion.
Next meeting: July 3, 2013
Location: Conestoga Room
Attendance:
CK Attendance
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