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HomeMy WebLinkAboutCompass Kitchener - 06-05-13 COMPASS KITCHENER MINUTES June 5, 2013 – 4:00-6:00 Conestoga Room, KITCHENER CITY HALL Present: Theron Kramer Chris Hyde Sarah Marsh David Yoon Karim Fathi Chris Kopar Holly Duff Diana Bumstead Moni Lagonia Staff: Mark Hildebrand Jenn Grein Janice Ouellette Laurie Majcher Sue Weare Karla Cote Guests: Councillor Glen Graham Regrets: Mark Paul Tristan Wilkin Theron welcomed all to meeting. 1. Review and Approval of Minutes The minutes from May 1, 2013 were approved by Compass Kitchener.  Moved by Moni Lagonia, Second by Diana Bumstead. Carried. 2. Follow-up to minutes Theron has not yet sent the letter discussed at the last meeting to the mayor and will hold off until after  the Advisory Committee Gathering. 3. Sub Committee Reports Report Card Sub Committee: Group with support from staff have been making their way to each of the  advisory committees. Have received support from committees, however have not received detailed feedback and suggestions. Karla indicated all the feedback combined has been good, and changes have been made where appropriate. Chris indicated the Corporate Leadership Team received the information well and is looking forward to working with Compass Kitchener. Laurie is also eager to work with this sub committee when it comes to meeting with staff for specific input on the metrics outlined and to begin refining to concise qualitative and quantitative metrics. An update will be available at the July meeting and the sub committee will have had all the meetings with staff. Strategic Plan Sub Committee: Have finished tours of the Advisory Committees with much positive input  and feedback on how best to engage moving forward. Sue suggested it would be beneficial for Compass Kitchener to continue to engage all advisory committees in this manner as committees found it very helpful. Civics 101: The group is considering next year’s sessions and hoping to complete two. Feedback was  received from youth on the highlights of the day and pieces they felt could be left out. Some of these suggestions would end up saving both time and money which would make logistics of working with two schools a higher possibility. Budgets are currently in the works and consider this information in how we may move forward. Jeff, Dorothy and Jenn met briefly and are in support of moving forward, but are seeking Compass Kitchener’s support as well as this is where the idea first developed. Holly and Chris are both interested in continuing participation. Theron suggested that when presenting work plan to council it may be beneficial to ask council members to participate with this event and commit their time. Voter Turn-out: A student is preparing research they have completed regarding Voter Turn-out. Another  student will start a placement in September for four months. Committee will be looking at broader terms of engagement as well as specific strategies for elections and will provide updates throughout. 4. Strategic Planning Process – Community Survey Theron met with Laurie, the Manager of Strategy and Business Planning regarding the citizens survey.  She will be working on development of the Expression of Interest and the process for this project. Today, we are looking for volunteers for a sub committee to assist with this and development of the community engagement process which will take place following the citizen survey. Folks that are interested, please email Theron this week. We may be able to consider online input and feedback from committee members who would like to participate but have little time available to travel to meetings. Theron stressed the importance of having a member of the Report Card sub committee participate in this group. Participation June 5, 2013 CITY OF KITCHENER - 2 - would likely be approximately 3 meetings of one hour each. A different group would be recruited to help with ‘Who Are You Kitchener” Karim Fathi and Moni Lagonia offered to participate. Sarah will consider it also.  Laurie clarified, the Expression of Interest will be based on the previous template, with the addition of  items Laurie sees would be of benefit for the organization and potentially the report card sub committee. This will be the starting point for the discussion and provide an opportunity for committee members to provide additional input. 5. Compass Kitchener Vacancies We are losing Diana and David as of this meeting – both due to work pressures. Theron thanked each of  them very much for their contributions thus far! Both leaving members thanked the group for the time they have been able to spend with the committee and for the learnings they received as a result of working with the committee. We will be seeking 3 people to fill vacancies on this committee. Anyone who has any great contacts,  please let Janice Ouellette know, or folks can complete the application on the website. Karla offered to post information at the university. Applications to be vetted through Compass Kitchener. Anyone who would like additional information can connect with Theron, or any of our staff resources. 6. Other Business th The Advisory Committee Gathering for chairs and vice chairs is taking place on June 13 from 4:30-6:30  at the Downtown Community Centre, Multipurpose room. We will be holding a speed dating sort of session with rounds between advisory committees, folks will have 5 minutes each to share information on their work plans, then 5 minutes to consider future collaboration. Sarah and Chris are both attending. All others are welcome to attend as well. Both summer Compass Kitchener meetings set to take place – majority of members are able to attend.  Theron presented a card and small token of appreciation to Karla for all that she has done with the  Compass Kitchener Advisory Committee. The formal meeting ended, and sub committees broke out for further discussion. Next meeting: July 3, 2013 Location: Conestoga Room Attendance: CK Attendance 2013-14.xls