HomeMy WebLinkAboutFCS-14-078 - T14-032 Stirling Avenue Road ReconstructionStaff Report
rTC.�r R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2014 -05 -05
SUBMITTED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
PREPARED BY: Larry Gordon, Director of Supply Services, 519 - 741 -2200 ext.
7214
WARD(S) INVOLVED: 10
DATE OF REPORT: 2014 -04 -22
REPORT NO.: FCS -14 -078
SUBJECT: T14 -032 — Stirling Avenue (East Avenue to Weber Street) Road
Reconstruction
RECOMMENDATION:
That Tender T14 -032 — Stirling Avenue (East Avenue to Weber Street) Road Reconstruction, be
awarded to Regional Sewer and Watermain Ltd., Cambridge, Ontario at their tendered price
of $1,370,149.70, including provisional items and contingencies of $136,325., plus H.S.T. of
$178,119.46, for a total of $1,548,269.16
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Stirling Avenue North (East
Avenue to Weber Street). Funds for construction have been approved by Council as part of the
2014 budget. The infrastructure for the above noted project has generally reached the end of its
useful life and requires full replacement. The project involves the replacement of all
underground services and surface works including road, curb and gutter and sidewalk. This
project is the second of two phases of Stirling Avenue North. The first reconstruction phase of
Stirling Avenue North from East Avenue to Conestoga Parkway was completed in 2013.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
website and the Internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were picked up by ten (10) interested parties, and by the closing date of
Thursday April 3, 2014, eight (8) tenders had been received.
The tenders were reviewed by S. Mitchell, WalterFedy, the City's Consultant for the project, and
D. Lupsa, Design and Construction Project Manager who concur with the above
recommendation.
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The following tenders were received:
Regional Sewer and Watermain Ltd.
J. Weber Contracting Limited
Bel -Air Excavating & Grading Ltd.
Steed and Evans
Sierra Construction
GRT Excavating
Elgin Construction
Sousa Concrete
Cambridge ON
Breslau ON
Cambridge ON
St. Jacobs ON
Woodstock ON
Woodstock ON
St. Thomas ON
Branchton ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Bid Price
$1,548,269.16
$1,627,471.03
$1,678,876.14
$1,688,220.00
$1,759,966.97
$1,900,104.84
$1,930,786.58
$1,937,769.88
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time /Permitting /Material testing ", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in -house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital budget. The estimated surplus (E) will remain within the
project to fund future work.
Tender T14 -032
Stirling Ave - Phase 2 - East to Weber
The total budget for all phases of this project is
Estimated Cost for this Phase of Work
Tender T14 -032 costs, including HST
less: HST rebate on tender
Net Cost Being Awarded
Costs Incurred to Date
Projected Costs: Staff Time /Material Testing /Hydro
Total Estimated Cost for this Phase of Work
Budget for this Phase of Work
Sanitary Utility
Water Utility
SWM Utility
DC
Total Budget for this Phase of Work
Estimated Surplus /(Deficit) for this Phase of Work (B - C)
Estimated Surplus /(Deficit) from previous phases
Total Estimated Surplus /(Deficit)
$5,415,627.00
1,548,269.16
(154,004.76)
1,394,264.40 A
78,357.00
1,472,621.40 C
712,637.00
480,255.00
356,318.00
24,942.00
1,574,152.00 B
101,530.60 D
297.296.02
398,826.62 E
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COMMUNITY ENGAGEMENT:
Potential vendors are informed of bid opportunities through the public posting of bid documents
as outlined in the City's Purchasing By -Law. Vendors, local media and the general public are
informed of purchasing recommendations to Council through the public reports which are
included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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