HomeMy WebLinkAbout2014-04-28 COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
APRIL 28. 2014 CITY OF KITCHENER
The Community and Infrastructure Services Committee met this date, commencing at 6:13 p.m.
Present: Councillor B. loannidis-Chair
Councillors J. Gazzola, Z. Janecki, Y. Fernandes, S. Davey, F. Etherington, D. Glenn-
Graham, B.Vrbanovic, P. Singh and K. Galloway-Sealock.
Staff: J. Willmer, Chief Administrative Officer
D. Chapman, Deputy CAO, Finance and Corporate Services
M. May, Deputy CAO, Community Services
P. Houston, Deputy CAO, Infrastructure Services
L.Johnston, Director of Communications
B. Robinson, Director, Engineering Design &Approvals
B. Sloan, Manager, Long Range & Policy Planning
C. Spere, Manager, Construction Engineering
S.Allen, Manager, Engineering Design &Approvals
C. Goodeve, Committee Administrator
1. CSD-14-028 - CLIMATE CHANGE MITIGATION AND ADAPTATION
The Committee considered Community Services Department report CSD-14-028, dated April
16, 2014 recommending that approximately $25,000. be allocated annually from 2015-2021
toward the implementation of the Community Climate Action Plan, which is a collaborative
initiative between the Cities of Kitchener, Waterloo, Cambridge and the Region of Waterloo.
Mr. B. Sloan presented the report and clarified that funding was not being sought for this
initiative in 2014; rather, staff are recommending that consideration of this proposal be referred
to Council's 2015 Budget deliberation process.
On motion, Councillor D. Glenn-Graham brought the recommendation contained in Report
CSD-14-028 forward for consideration.
Councillor B. Vrbanovic requested that additional information be provided prior to the May 5,
2014 Council meeting, outlining possible funding sources that could be utilized in 2015. In
addition, he proposed that staff should investigate the possible development of a formal
climate change mitigation and adaptation strategy.
Councillor S. Davey indicated that Chief Administrator's Office report CAO-14-021
(Refurbishing and Reinstallation of Oktoberfest Glockenspiel at Speaker's Corner), outlines the
Capital Forecast includes $122,000. in each of 2015, 2016 and 2017 for the City's anticipated
share of the Statue Project in Victoria Park. He added that given Council's decision not to
proceed with the Statue Project, those funds could go toward the Community Climate Action
Plan.
Councillor Vrbanovic advised that in light of the suggestion made by Councillor Davey, he was
withdrawing his request for additional information regarding a potential funding source.
A motion was brought forward by Councillor D. Glenn-Graham to amend the staff
recommendation to allocate $25,000. in 2014 toward the implementation of the Community
Climate Action Plan, which would be funded as a cumulative part of the City's year-end
variance.
Councillor Glenn-Graham's amendment was voted on and was LOST on a recorded vote, with
Councillors Y. Fernandes, D. Glenn-Graham, J. Gazzola and B. Vrbanovic voting in favour;
and, Councillors F. Etherington, P. Singh, Z. Janecki, B. loannidis, K. Galloway-Sealock and S.
Davey voting in opposition. Mayor C. Zehr was absent and accordingly did not vote.
A motion was brought forward by Councillor S. Davey to amend the staff recommendation to
reallocate the Statue Project funds toward the Community Climate Action Plan in 2015.
Councillor Davey's amendment was voted on and was LOST on a recorded vote, with
Councillors S. Davey voting in favour; and, Councillors F. Etherington, P. Singh, Z. Janecki, B.
loannidis, K. Galloway-Sealock,Y. Fernandes, D. Glenn-Graham, J. Gazzola and B.Vrbanovic
voting in opposition. Mayor C. Zehr was absent from the meeting and accordingly did not vote.
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
APRIL 28. 2014 -25- CITY OF KITCHENER
1. CSD-14-028 - CLIMATE CHANGE MITIGATION AND ADAPTATION (CONT'D)
A motion was brought forward by Councillor B. Vrbanovic to amend D. Glenn-Graham's motion
to add a clause directing staff to report back by August 2014, or earlier, on the potential
development of a formal climate change mitigation and adaptation strategy.
Councillor Vrbanovic's amendment was voted on and was Carried.
The following motion was Carried Unanimously on a recorded vote by all members present.
On motion by Councillor D. Glenn-Graham-
it was resolved:
"That funding of approximately $25,000. per year towards a collaborative approach for
facilitation of the Community Climate Action Plan implementation from 2015-2021 be
referred to the 2015 Budget process as a potential strategic addition, as outlined in
Community Services Department report CSD-14-028; and,
That subject to approved funding, a collaborative service agreement for facilitation of
the Climate Action Plan implementation be entered into between the Cities of
Kitchener, Waterloo, Cambridge and the Region of Waterloo, subject to the satisfaction
of the City Solicitor; and further,
That staff be directed to report back by August 2014, or earlier, on the potential
development of a formal climate change mitigation and adaptation strategy, including
consideration of scope, process, costs and other relevant considerations."
The Committee meeting then recessed at 6:42 p.m. and reconvened at 7:36 p.m., Chaired by
Councillor B. loannidis with all members present except Mayor C. Zehr.
2. INS-14-048 - MARGARET AVENUE BRIDGE -FUNDING SOURCES
The Committee considered Infrastructure Services Department report INS-14-048, dated April
12, 2014 recommending the allocation of$596,572. from the Federal Gas-Tax Reserve toward
the further completion of the Road Resurfacing Program.
Ms. B. Robinson and Messrs. C. Spere and S. Allen presented the report, advising that in
order to fund the $6.3M required for the Margaret Avenue Bridge replacement, certain projects
with a Federal Gas-Tax component, such as road resurfacing, were cancelled or deferred. Mr.
Allen indicated that as a result of closeouts from completed projects and favorable pricing on
tenders that have recently closed, a balance of $596,572. has been identified in the Federal
Gas-Tax Reserve. He stated that by extending the recently awarded contract, those funds
could be utilized to complete approximately 33% of additional road resurfacing during the 2014
construction season. Ms. Robinson advised that the list of priority streets, attached as
Appendix `A' to Report INS-14-048, was compiled using a scientific methodology based on
assessment of pavement quality.
Questions were raised as to whether a portion of the funding within the Federal Gas-Tax
Reserve could be utilized to address other City priorities; such as, brush and stumping related
to the Emerald Ash Borer (EAB) program. Mr. D. Chapman agreed to provide clarification prior
to the May 5, 2014 Council meeting as to whether the subject funding could be applied to
forestry works.
Councillor P. Singh suggested that if it is identified that Federal Gas-Tax could not be used for
forestry projects, staff should investigate the possibility of applying the available Federal Gas-
Tax funding to eligible capital out of current projects; thereby freeing up those funds to be
applied to the EAB program.
On motion by Councillor K. Galloway-Sealock-
it was resolved:
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
APRIL 28. 2014 -26- CITY OF KITCHENER
2. INS-14-048 - MARGARET AVENUE BRIDGE -FUNDING SOURCES (CONT'D)
"That the balance of the Federal Gas-Tax Reserve funding of$596,572. be allocated to
complete additional pavement rehabilitation work under the annual Road Resurfacing
Program; and further,
That the existing purchase order for the annual Road Resurfacing Program (T14-002)
be extended by $596,572. to enable completion of this work in 2014, as outlined in
Infrastructure Services Department report INS-14-048."
3. INS-14-050 - ON-STREET PARKING REGULATIONS -TURNER AVENUE
The Committee considered Infrastructure Services Department report INS-14-050, dated
March 27, 2014 recommending a parking prohibition on the north side of Turner Avenue.
On motion by Councillor S. Davey-
it was resolved:
"That the Uniform Traffic By-law be amended to prohibit parking at anytime on the north
side (even number side) of Turner Avenue from Victoria Street North to Frederick
Street, as outlined in Infrastructure Services Department report INS-14-050."
4. CSD-14-034 - NOISE EXEMPTION REQUEST-CANCER SOCIETY RELAY FOR LIFE
The Committee considered Community Services Department report CSD-14-034, dated April
14, 2014 recommending approval of a noise exemption request for the Cancer Society Relay
for Life event.
On motion by Councillor K. Galloway-Sealock-
it was resolved:
"That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be
granted to the Canadian Cancer Society, Waterloo Region Unit, for their Relay For Life
Event at Resurrection High School between the hours of 7:00 a.m. on June 13, and
12:00 p.m. on June 14, 2014, as outlined in Community Services Department report
CS D-14-034."
5. CSD-14-035 - NOISE EXEMPTION REQUEST-364 GLASGOW STREET
The Committee considered Community Services Department report CSD-14-035, dated April
14, 2014 recommending approval of a noise exemption request for a wedding being held at
364 Glasgow Street.
On motion by Councillor K. Galloway-Sealock-
it was resolved
"That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be
granted to Pat Griggs, for a wedding ceremony to be held at their property at 364
Glasgow Street, between the hours of 4:00 p.m. and 11:00 p.m. on July 12, 2014, as
outlined in Community Services Department report CSD-14-035."
6. INS-14-040 - CHANGE TO CITYWORKS SUPPORT AND MAINTENANCE AGREEMENT
The Committee considered Infrastructure Services Department report INS-14-040, dated
March 26, 2014 recommending an agreement with Azteca Systems Inc. and ESRI Canada
Ltd.,for an expanded CityWorks Enterprise Licence capacity.
In response to questions, Ms. P. Houston agreed to provide additional information clarifying
the functionality of the additional integration packages that would be acquired by going with the
proposed Enterprise License Agreement.
On motion by Councillor J. Gazzola-
it was resolved:
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
APRIL 28. 2014 -27 - CITY OF KITCHENER
6. INS-14-040 - CHANGE TO CITYWORKS SUPPORT AND MAINTENANCE AGREEMENT
(CONT'D)
"That the Mayor and Clerk be authorized to execute an agreement(s) with Azteca
Systems Inc. and ESRI Canada Ltd., for an expanded CityWorks Enterprise Licence
capability and for updates and maintenance on the software with the following fixed
yearly cost for the next three (3)years starting in 2015:
• $95,000-year 1;
• $105,000-year 2; and,
• $110,000-year 3; and further,
That the Deputy CAO Infrastructure Services be delegated authority to execute future
agreement(s)for updates, maintenance, and technical support respecting the CityWorks
Enterprise software, provided such agreement(s)are satisfactory to the City Solicitor, as
outlined in Infrastructure Services Department report INS-14-040."
7. ADJOURNMENT
On motion, this meeting adjourned at 8:04 p.m.
C. Goodeve
Committee Administrator